Fabrication and Delivery of Exterior Signs

Raleigh, North Carolina
Request for Quotation (RFQ)
#63-DMP1209261 - Fabrication and Delivery of Exterior Signs
For internal administrative processing, including tabulation of bids for posting to Bonfire
and the State of North Carolina Electronic Vendor Portal (eVP), please provide your
company's Federal Employer Identification Number or alternate identification number
(e.g. Social Security Number). We HIGHLY recommend you register in order to see bid
tabulations and award results. Pursuant to G.S. 132-1.10(b) this identification number
shall not be released to the public. This page will be removed and shredded, or
otherwise kept confidential, before the procurement file is available for public inspection.
THIS PAGE IS TO BE COMPLETED AND INCLUDED
WITH YOUR BID. FAILURE TO DO SO MAY SUBJECT
YOUR BID TO REJECTION.
Federal ID Number or Social Security
Number:
SUPPLIER NAME:
DATE:

PROCUREMENT & BUSINESS SERVICES
Mailing Address (USPS only): Campus Box 7212 Raleigh, REQUEST FOR QUOTATION
NC 27695-7212 (This is not an order)
Shipping Address: Admin. I, 2721 Sullivan Drive, Suite 1100,
Raleigh, NC 27607
Phone (919) 515-2171
October 8, 2026
REQUIRED SUPPLIER INFORMATION:
Supplier Name & Address:
Authorized Rep's Name:
Title:
Quote # DMP1209261 Email:
Questions Due Date & Time: Phone #:
October 15, 2026 12:00 PM Authorized Representative Signature:
Due Date & Time:
October 22, 2026, 5:00 PM
Buyer Contact Information:
Dianne Coxson
dmpantel@ncsu.edu, (919) 513-4335 Type of Organization:
Requisition #: 0001209261 Individual Partnership
Using Department: Corporation Other:
Campus Planning, Facilities Services Indicate if other than Large Business:
FOB: DESTINATION - FREIGHT PREPAID Disabled Minority
(unless otherwise indicated on RFQ) Small Women-Owned
ATTACHMENTS AND COMMENTS:
By responding to this RFQ, supplier acknowledges acceptance of specified Terms and Conditions, which are also located:
https://procurement.ofa.ncsu.edu/supplier-center/doing-business-with-nc-state/
General Terms & Conditions RentalTerms & Conditions
General Terms & Conditions w/ Software Lease/Purchase Terms & Conditions
General Terms & Conditions with EO50 Charter Bus Terms & Conditions
Software Terms & Conditions Service Terms & Conditions
Software as a Service Terms & Conditions Other:
You MUST register and upload this quote as a PDF to the Bonfire Public Portal here:
https://ncsu.bonfirehub.com/opportunities/257724
QUOTES NOT SUBMITTED ON THIS FORM ARE SUBJECT TO REJECTION.
NC State University Request for Quotes and their awards are not subject to the North Carolina E-procurement process.
DEBARMENT CERTIFICATION: By signing the execution page, bidder certifies to the best of its knowledge and belief, that it and its principals are not
presently debarred, suspended, proposed for debarment, declined ineligible or voluntary excluded from covered transactions by any Federal or State
agency.

RFQ #63-DMP1209261 Fabrication and Delivery of Exterior Signs PAGE 2 OF 4
Deadline for Questions 12:00 pm, 10/15/2026
All Questions must be submitted in writing, by
Email to dmpantel@ncsu.edu
NO PHONE CALLS ACCEPTED.
Communication with the end user while the bid is in process is strictly prohibited.
PROJECT TITLE: Fabrication and Delivery of Exterior Signs
PROJECT DESCRIPTION: NC State University is seeking to establish a blanket order or orders for the fabrication
and delivery of exterior signs. This will include updates to
and/or refurbishing of existing signs.
# Item Description Unit Cost Extended Cost

RFQ #63-DMP1209261 Fabrication and Delivery of Exterior Signs PAGE 3 OF 4
NCSU wants to establish a blanket order, or orders, for the
fabrication and delivery of exterior signs used on campus. The Unit Cost Extended Cost
order will also include updates to and/or refurbishing existing
signs. Blanket order(s) to cover 1-year time period with the
option to renew for four (4) additional one-year periods. Firm
pricing is to be quoted for the first year for the list of items on
the attached Cost Sheets. QUANTITIES TO BE ORDERED
ARE UNKNOWN; NO QUANTITIES OR DOLLAR AMOUNTS
ARE GUARANTEED.
Price quotes and shop drawings will be called for as needed
and are to be provided within one week.
Vendor will deliver price quotes within ______ weeks.
Vendor will deliver shop drawings within _______ weeks.
Orders will be placed as needed and delivery of new or
refurbished signs is to be within 8 weeks of order confirmation.
Vendor will deliver signs within _____ weeks.
There must be no minimum order amount.
Vendor agrees: Yes _____ No _____
Transportation charges must be FOB Destination - freight is to
be pre-paid and included in item pricing.
Vendor agrees: Yes _____ No _____
PRICE INCREASE REQUESTS: Must be submitted in writing
to Procurement and Business Services (dmpantel@ncsu.edu) Use Cost Sheets
1
no less than 60 days prior to the requested effective date. No below
more than 3% or current CPI will be considered. No more than
1 increase per year will be considered.
NCSU reserves the right to award to multiple vendors.
Vendors are to quote items they can supply. It is not necessary
to quote every item.
CONTRACT PERIOD: The term of any resulting agreement(s)
will be from the time of award for a period of one (1) year. The
University reserves the right, under the same terms and
conditions contained in this RFQ, to extend for four (4)
additional one-year periods, not to exceed a total of five (5)
contract years.
The University reserves the right to add vendors during the
term of any resulting contract when it deems there to be an
insufficient number of qualified vendors to obtain competitive
pricing. Any vendor added during the contract term will be
subject to the same conditions contained herein and shall
complete all necessary documentation required in this RFQ.
In addition, the University reserves the right to cancel any
resulting contract and re-issue the RFQ at its sole option;
particularly when insufficient competition results from the
current list of prequalified vendors.

RFQ #63-DMP1209261 Fabrication and Delivery of Exterior Signs PAGE 4 OF 4
NC State University is exempt from sales and/or use taxes on qualifying purchases. Tax exempt # 400021.
An ADDENDUM to this RFQ is possible. If required, any subsequent addenda must be submitted prior to the
quote closing. It is the vendor's responsibility to verify that all applicable addenda are submitted prior to the quote
closing date. Addenda are posted at https://evp.nc.gov/.
SPECIFICATIONS: Responses of "Yes" or "No" must be given. If "No," an explanation must be
given. Failure to respond will be cause for rejection of your quotation.
Yes No
Vendors can see exterior sign manual at:
1
https://facilities.ofa.ncsu.edu/resources/campus-signage-standa
Annual budget for signs ~$40,000
2
Delivery of signs to be within 8 weeks of order confirmation.
3
Shop drawings are needed for NCSU final approval prior to
4
order confirmation.
Quantity and type of signs vary.
5
Pricing needed per sign type, per sign part, per listing.
6
Pricing must include all shipping charges.
7
Pricing per sign should assume full copy on sign.
8
Pricing not needed for installation or construction of brick plinth
9
base.
An insurance certificate indicating Contractor Liability Limits,
Worker's Compensation, and Vehicle Liability Insurance, in
amounts equal to or exceeding North Carolina requirements,
must be included in the quotation response. See General
Contract Terms and Conditions. In addition, prior to the start of
10
any work on campus, a current Certificate of Insurance shall be
supplied as applicable throughout the life of any resulting
contract.
COI attached? Yes ____ No ____
Debarment Certification: By signing the execution page, bidder certifies to the best of its knowledge and belief,
that it and its principals are not presently debarred, suspended, proposed for debarment, declined ineligible or
voluntary excluded from covered transactions by any Federal or State agency.
11
Notice To Bidders: NC State University Request for Quotes and their awards are not subject to the North
Carolina E-procurement process.

DMP1209261 Cost Sheets
Sign Types (provide unit prices; cost of 1 each):
1. Campus Precinct Identification: Type 1 (brick base not in bid) $
2. Major Campus Area Identification: Type 2 (brick base not in bid) $
3. Minor Campus Area Identification: Type 2A (brick base not in bid) $
4. Minor Campus Complex Identification: Type 2B $
5. Campus Area Identification: Type 2C $
6. Major Artery Vehicular Directive: Type 3 $
7. Minor Road Vehicular Directive: Type 3A $
8. Vehicular Directive, variable listing: Type 3B $
9. Pedestrian Directive: Type 4 $
10.Pedestrian Directive w/additional information: Type 4A $
11.Pedestrian Directive, long listing: Type 4B $
12.Pedestrian Directive, Single listing: Type 4C $
13.Parking Lot Identification: Type 5 $
14.Street Name Identification: Type 6 $
15.Building Identification: Type 7 $
16.Building - mounted address identification: Type 7A $
17.Wall Mounted Building Identification, Type 7B $
18.Building mounted Location Map: Type 7C $
19.Partnership Building Identification: Type 8 $
20.Dedication Signs: Type 9 & 9A (16"x26" size) $
21.Dedication Signs: Type 9B (8"x12" size) $
22.Pedestrian Orientation Kiosk: Type 10 $
23.Free Standing Accessible Directive: Type 11 & 11A $
24.Trail Directive: Type 12 $
25.Trail Confidence Marker: Type 12A $
26.Trailhead: Type 13 $
27.Mile Marker: Type 14 $
28.Interpretive Sign: Type 15 $

Sign Parts (provide unit prices; cost of 1 each):
Sign Posts
1. Clear brushed aluminum round tube, 3" OD, B2-B9 - Provide linear foot cost
$
2. Clear brushed aluminum round tube, 5" OD, A2-A8 - Provide linear foot cost
$
Sign Post Caps
1. Cast brushed aluminum cap, B1 $
2. Cast brushed aluminum cap, A1 $
Sign Blades, C1-C24
1. 1/8" thick painted red/white aluminum flat panel - Provide SF cost $
2. 14" thick painted red/white aluminum flat panel - Provide SF cost $
3. 12" thick painted red/white aluminum flat panel - Provide SF cost $
Sign Blades, D1-D8
1. 14" thick painted white aluminum curved panel - Provide SF cost $
Sign Brackets, E1-E10
1. 14" thick painted white, green, red or black - Provide linear foot cost $
Sign Parts, F, G, H, K, M, P and Q.
1. Thickness (as noted) painted white, green, red or black ,Provide linear foot cost
$
Sign Copy
1. Vinyl - Provide square inch cost $
2. Metal lettering - Provide per letter cost $
Sign Blade Refurbishment: Disassemble, pick-up, strip blade, prime, paint and deliver (Costs are to include
all shipping and/or freight charges. NCSU will not pay surcharges or any additional costs.)
1. Flat panel - Provide square foot cost $
2. Curved panel - Provide square foot cost $
QUOTE Total Flat Panel (Cost of 1 unit - for comparison only) $
QUOTE Total Curved Panel (Cost of 1 unit - for comparison only) $
Design Fee Hourly: Creation of signage package proofs from sign schedule but not fabrication.
1. Design Fee $
Warranties Required:
1. Must include a minimum of 10 years for the paint. Yes No Number of years
2. Must include a minimum of 5 years on the vinyl. Yes No Number of years
3. Must include lifetime warranty on defects from workmanship. Yes No Number of years
Evaluation Criteria:
SCREENING CRITERIA: Complete, signed quote response must be uploaded to the Bonfire Portal
https://ncsu.bonfirehub.com/opportunities/257724
Incomplete responses will not be considered further. Quotations meeting screening requirements include
only a cursory viewing of package contents. Specific items are subject to secondary verification or analysis.
1. Quote response/Specifications (completed, signed)
2. Cost Sheets

3. Sign refurbishment (can vendor supply all sign types requested)
4. Warranties
5. Delivery timeline
6. References page / Similar sign experience
7. Execution of Quotation page
8. COI - Certificate of Insurance
9. Any subsequent addenda
Note:
Past performance on NCSU sign contracts will be considered part of the evaluation criteria in the
award of the RFQ.
See Updated electronic sign manual as of 2026. Make sure you browser "cache" has been cleared
prior to viewing online version: http://facilities.ofa.ncsu.edu/campus-signage-standards/

RFQ # 63-DMP1209261
YOUR COMPANY NAME
REFERENCES
Contractor must list three (3) references for whom they have performed similar work during the
past three (3) years.
(1) FIRM'S NAME
BUSINESS ADDRESS
MAILING ADDRESS
CONTACT PERSON
TELEPHONE #
(2) FIRM'S NAME
BUSINESS ADDRESS
MAILING ADDRESS
CONTACT PERSON
TELEPHONE #
(3) FIRM'S NAME
BUSINESS ADDRESS
MAILING ADDRESS
CONTACT PERSON
TELEPHONE #
THIS PAGE MUST BE COMPLETED AND SUBMITTED AS A PART OF YOUR QUOTATION.

RFQ #: 63-DMP1209261
EXECUTION OF QUOTATION Date:
The potential Contractor certifies the following by placing an "X" in all blank spaces:
That this proposal was signed by an authorized representative of the firm.
That the potential Contractor has determined the cost and availability of all materials and supplies
associated with performing the services outlined herein.
That all labor costs associated with this project have been determined, including all direct and indirect
costs.
N/A That, if required, the potential Contractor has attended the preproposal conference and is aware of the
prevailing conditions associated with performing these services.
That the potential Contractor agrees to the conditions as set forth in this Request for Quote with no
exceptions, and that the proposing vendor has made no changes to the original requirements or terms
of the RFQ.
That the potential Contractor can obtain a performance bond, if required herein, and insurance as
specified.
That the proposal is submitted competitively and without collusion, that none of our officers, directors,
or owners of an unincorporated business entity has been convicted of any violations of Chapter 78A of
the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934
(N.C.G.S.143-59.2), and that we are not an ineligible vendor as set forth in G.S. 143-59.1. False
certification is a Class I Felony.
Therefore, in compliance with the foregoing Request for Quotation, and subject to all terms and conditions
thereof, the undersigned offers and agrees, if this proposal is accepted within thirty (30) days from the date of
the opening, to furnish the services for the prices quoted during any resulting contract period.
CONTRACTOR ADDRESS
PHONE:
CITY AND STATE ZIP CODE FAX:
BY TITLE:
(SIGNATURE)
E-MAIL:
Type or Printed Name Federal Identification Number
__________________________________ ___________________________
THIS PAGE MUST BE COMPLETED AND SUBMITTED AS A PART OF YOUR QUOTATION