Airport Hangars 5 & 6 RFQ for Architectural & Engineering Services

EL RENO AIRPARK AUTHORITY
HANGARS 5 AND 6 PROJECT
Request for Qualifications for
ARCHITECTURAL AND ENGINEERING SERVICES
RFQ No. 27-002
Statements of Qualifications Due
Friday, October 16, 2026 at 10:00 a.m.
El Reno Airpark Authority
City of El Reno City Hall
101 N. Choctaw Ave.
El Reno, Oklahoma 73036

El Reno Airpark Authority | Hangars 5 and 6 DESIGN SERVICES RFQ No. 27-002
TABLE OF CONTENTS
Section Page
Public Notice 3
1. Introduction 4
2. Background and Anticipated Project Scope 4
3. Selection Schedule 5
4. Project Delivery System 5
5. Project Budget 6
6. Preliminary Project Schedule 6
7. Design Professional Scope of Services 6
8. Owner and Design Professional Agreement 7
9. Submittal Requirements 7
10. Questions and Addenda 9
11. Review and Selection of Finalists 9
12. Interviews 9
13. Selection Criteria 9
14. Standard Proposal Information 10
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El Reno Airpark Authority | Hangars 5 and 6 DESIGN SERVICES RFQ No. 27-002
PUBLIC NOTICE
REQUEST FOR QUALIFICATIONS
RFQ No. 27-002
ARCHITECTURAL AND ENGINEERING SERVICES
HANGARS 5 AND 6 PROJECT
The El Reno Airpark Authority is soliciting Statements of Qualifications from qualified architectural
and engineering firms to provide design and related professional services for the construction of new
Hangars 5 and 6 at the El Reno Regional Airport in El Reno, Oklahoma.
The Authority intends to develop two complete, functional, and code-compliant aircraft hangars at a
new location on airport property. The Project will seek to reuse as much of the original Hangar 1
structure and related materials as practical and to carry forward the spirit and recognizable
architectural character of Hangar 1 in the design of both new buildings. The anticipated project
budget is $2,000,000, and the desired project completion date is on or before December 31, 2027.
Copies of the complete Request for Qualifications may be obtained from Lindsey Grigg-Moak, City
Clerk, 101 N. Choctaw Ave., El Reno, Oklahoma 73036, by telephone at 405-262-4070, or by email
at lgrigg@elrenook.gov.
Statements of Qualifications must be received at El Reno City Hall, 101 N. Choctaw Ave., El Reno,
Oklahoma 73036, no later than 10:00 a.m. on Friday, October 16, 2026. Submit 12 paper copies and
one searchable PDF copy. The outside of each package and the electronic file must be clearly
identified as "Statement of Qualifications - Hangars 5 and 6 Design Services." The PDF may be
emailed to lgrigg@elrenook.gov or provided on a thumb drive submitted with the paper copies.
The El Reno Airpark Authority reserves the right to reject any or all submissions, waive minor
informalities, and take any action determined to be in the Authority's best interest.
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El Reno Airpark Authority | Hangars 5 and 6 DESIGN SERVICES RFQ No. 27-002
1. INTRODUCTION
The El Reno Airpark Authority (Owner or Authority) is seeking an architectural and engineering
design professional to provide programming, design, procurement support, construction
administration, and related professional services for the Hangars 5 and 6 Project at the El Reno
Regional Airport.
The selected design professional will serve as the lead designer and coordinate all required
architectural, structural, civil, mechanical, electrical, plumbing, fire-protection, surveying, and
specialty disciplines. The firm will work closely with the Authority and the selected Construction
Manager at Risk (CMAR) throughout design and construction.
The Project emphasizes delivery of two functional new hangars, maximum practical reuse of the
original Hangar 1 structure and related materials, preservation of its architectural spirit and
character, cost-informed design, schedule management, and the continued safe operation of the
airport.
2. BACKGROUND AND ANTICIPATED PROJECT SCOPE
The Authority plans to construct two new aircraft hangars, designated Hangars 5 and 6, at a new
location within the El Reno Regional Airport. The facilities are intended to expand the airport's
available hangar capacity and support its current and future aviation needs.
The current planning basis is two hangars of approximately 9,696 square feet each, approximately
101 feet by 96 feet, for a combined building area of approximately 19,392 square feet. The
anticipated site is the building pad east of existing Hangar 3. Final dimensions, configuration, siting,
and scope will be established through design and approval by the Authority.
Structural components and other materials recovered from former Hangar 1 are being stored at the
airport for potential incorporation into Hangars 5 and 6. The design professional and CMAR will
evaluate, document, and coordinate the repair, modification, supplementation, and incorporation of
those materials while maintaining safety, functionality, economy, schedule, code compliance, and
long-term performance.
The design of Hangars 5 and 6 should mirror the spirit of the architectural design of former Hangar
1. The design professional will work with the Authority and CMAR to identify the defining forms,
proportions, materials, detailing, and other visual characteristics that should be reflected in the new
buildings, even where original components cannot be reused.
2.1 Anticipated Design and Construction Program
The following program reflects the current project concept. It is preliminary, may be refined during
design, and remains subject to Authority approval:
* Evaluate and incorporate reusable red steel framing, bow trusses, hangar doors, roof metal, and
other suitable components recovered from former Hangar 1 into the two new buildings.
* Design new foundations and concrete slabs; structural repairs and supplementation; wall
sheathing, trim, gutters, downspouts, interior wall liner panels, and related building-envelope
work.
* Provide insulated and weather-tight facilities, including a fully adhered 60-mil TPO roof membrane,
closed-cell spray-foam insulation, intumescent coating where required, and detailing that
preserves the visual contrast between the bow trusses and roof deck.
* Re-skin, rehang, insulate, and weatherstrip the existing Hangar 1 doors, anticipated at eight doors
per building, with replacement trolley wheels as needed and new door tracks; provide
approximately sixteen divided-lite insulated exterior windows and three walk doors per hangar.
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El Reno Airpark Authority | Hangars 5 and 6 DESIGN SERVICES RFQ No. 27-002
* Provide building systems anticipated to include 200-amp electrical service per hangar, high-bay
LED lighting, exterior wall packs, receptacles, exit and egress lighting, gas-fired radiant tube
heating, fire alarms, fire extinguishers, and plumbing rough-ins for a potential future restroom in
each building.
* Extend site utilities, including anticipated water and sanitary sewer service, and design drainage,
access, and other site improvements required for the facilities.
* Design a concrete apron approximately 50 feet deep across the hangar-door side of each building,
connections to the aircraft movement areas serving Hangars 2 and 3, and associated taxiway,
roadway-barrier, and ramp-paving improvements as approved by the Authority.
* Museum-specific flooring, ceiling fans, optional restroom build-out, exhibits, supplemental display
lighting, furnishings, equipment, and similar tenant improvements are not currently anticipated
unless later added by written agreement or approved change.
3. SELECTION SCHEDULE
Event Date
RFQ available from Owner Friday, October 2, 2026
Wednesday, October 14, 2026, 10:00 a.m.
El Reno Regional Airport New Terminal
Building
Optional pre-submittal meeting and site visit
Friday, October 16, 2026, 10:00 a.m.
El Reno City Hall
Statements of Qualifications due
*Anticipated notice to shortlisted firms Week of October 19, 2026
*Anticipated interviews and authorization to negotiate contract Week of October 26, 2026
*Dates are preliminary and subject to change.
4. PROJECT DELIVERY SYSTEM
The Authority anticipates using the Construction Management at Risk delivery method. The design
professional and CMAR may be selected in either order. The selected design firm must coordinate
with the CMAR from the earliest practical point while preserving the design professional's
independent duties to the Authority and responsibility for the adequacy of the design.
The design professional will contract directly with the Authority and will lead and coordinate all
design disciplines and subconsultants. The Project Team will use regular design reviews, cost
estimates, schedule updates, constructability analysis, value engineering, bid-package planning, and
other collaborative processes to develop a complete project within the approved budget and
schedule.
5. PROJECT BUDGET
The anticipated total Project budget is $2,000,000. The budget is preliminary and is expected to
include construction costs, CMAR and design fees, contingencies, and other project-related costs.
The final allocation will be established as planning and design advance.
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El Reno Airpark Authority | Hangars 5 and 6 DESIGN SERVICES RFQ No. 27-002
The Authority, design professional, and CMAR will work collaboratively to define a scope that can be
completed within the Project budget. The selected firm must design to the established budget,
provide timely cost-related information, respond to CMAR estimates, and revise the design as
reasonably necessary to reconcile scope and cost while preserving the Authority's priorities.
6. PRELIMINARY PROJECT SCHEDULE
Design is expected to begin as soon as practicable following selection and contract approval. The
construction start date will be established during planning and design. The desired Project
completion date is on or before December 31, 2027.
The selected design professional will prepare and maintain a detailed design schedule coordinated
with the CMAR's master Project schedule. The schedule must integrate programming, surveys and
investigations, design milestones, Authority reviews, regulatory approvals, bid-package
procurement, long-lead acquisitions, construction administration, commissioning, and closeout.
7. DESIGN PROFESSIONAL SCOPE OF SERVICES
The following summary provides a general understanding of the Authority's expectations and is not
all-inclusive. Final duties will be established in the negotiated Owner and design professional
agreement.
7.1 Programming and Existing Conditions
* Confirm operational needs, hangar uses, space requirements, aircraft clearances, door
requirements, access, storage, support spaces, utilities, and future flexibility.
* Review available records and assess the condition, dimensions, suitability, and limitations of
salvaged structural and building components intended for reuse.
* Document the proposed site and visible existing conditions; identify surveys, geotechnical work,
material testing, environmental review, and other investigations or specialty services needed for
design.
* Evaluate and present feasible building configurations and systems for Authority direction.
7.2 Site Civil and Regulatory Services
* Provide or coordinate topographic and boundary surveying, site planning, grading, drainage,
stormwater, erosion control, paving, utilities, accessibility, gates, fencing, roads, parking, apron,
taxilane, and related civil design.
* Coordinate the design with airport planning documents, FAA requirements, airspace review, airport
safety and access requirements, utilities, permitting authorities, and other agencies having
jurisdiction.
* Prepare required applications, exhibits, technical information, and agency submittals included in
the negotiated scope.
7.3 Architectural and Engineering Design
* Prepare programming documents, design concepts, schematic design, design development,
construction documents, specifications, cost-related information, and other deliverables required
by the agreement.
* Provide architectural, structural, mechanical, electrical, plumbing, fire-protection, life-safety,
energy-code, accessibility, lighting, communications, security, and specialty design necessary for
complete, coordinated, and constructible facilities.
* Design the safe integration, repair, modification, or supplementation of salvaged components and
document the intended treatment of reused materials.
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El Reno Airpark Authority | Hangars 5 and 6 DESIGN SERVICES RFQ No. 27-002
* Coordinate code analysis, permitting, plan review, and responses to authorities having jurisdiction.
7.4 CMAR Cost Schedule and Constructability Coordination
* Participate in regular Project Team meetings and coordinate design information with the Authority
and CMAR.
* Support cost estimates, schedule reviews, constructability reviews, value engineering, phasing,
procurement planning, and development of early or phased bid packages.
* Reconcile the design with the approved budget at each major milestone and revise documents as
reasonably necessary to address accepted recommendations and Authority priorities.
* Identify design decisions, agency requirements, long-lead items, or other conditions that may affect
scope, cost, schedule, airport operations, or regulatory compliance.
7.5 Procurement and Construction Phase Services
* Assist with bid-package development, pre-bid meetings, bidder questions, addenda, substitutions,
bid evaluations, and recommendations concerning award.
* Provide construction administration, including submittal and request-for-information review, site
observations, progress meetings, payment-application review, change evaluation, interpretation
of the contract documents, and coordination with the CMAR.
* Conduct substantial and final completion inspections; prepare punch lists; review closeout
documents; and assist with commissioning, training, record documents, warranties, and post-
completion matters included in the agreement.
8. OWNER AND DESIGN PROFESSIONAL AGREEMENT
The Authority intends to negotiate and execute a professional services agreement with the
successful firm. The agreement and its incorporated exhibits will govern the parties and will
supersede this RFQ to the extent of any conflict.
The written agreement will establish, at a minimum, the scope and standard of care; schedule and
deliverables; basic and additional services; compensation and reimbursable expenses; insurance;
responsibility for subconsultants; ownership and permitted use of instruments of service; records;
coordination with the CMAR; dispute resolution; suspension and termination rights; and other
project-related obligations.
9. SUBMITTAL REQUIREMENTS
Submit 12 paper copies and one searchable PDF copy of the Statement of Qualifications. The PDF
may be emailed to lgrigg@elrenook.gov or provided on a thumb drive submitted with the paper
copies.
Respondents shall not include proposed design fees, fee schedules, or other pricing unless
specifically requested by the Authority during negotiations. Organize the submittal in the following
order:
9.1 Cover Letter
Provide the firm's legal name and address and the name, address, telephone number, and email
address of the primary contact. Acknowledge all addenda; summarize the firm's understanding of the
Project; confirm the ability to begin promptly and meet the Project schedule; and identify the
individual authorized to negotiate and bind the firm. An authorized official must sign the letter.
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El Reno Airpark Authority | Hangars 5 and 6 DESIGN SERVICES RFQ No. 27-002
9.2 Firm Information and Minimum Qualifications
* Type of business organization, year established, office locations, and the office responsible for the
Project.
* Current Oklahoma professional licenses, registrations, certificates of authority, and legal
authorization to conduct business in Oklahoma.
* Staffing capacity, number of employees by discipline, and services to be performed directly by the
prime firm.
* Confirmation that the firm has no undisclosed conflict of interest that would impair its service to the
Authority.
9.3 Project Team
* Organizational chart identifying the principal-in-charge, project manager, lead architect, lead
engineers, subconsultants, and other key personnel.
* Resumes describing education, licenses, certifications, years of experience, length of service with
the firm, comparable experience, proposed responsibilities, current assignments, and availability.
* Description of the proposed team's history of working together and the plan for coordinating all
disciplines.
* Replacement of key personnel following selection will require the Authority's prior approval.
9.4 Project Understanding and Technical Approach
* Understanding of the two-hangar program, proposed site, airport-operational constraints, and
required design disciplines.
* Approach to evaluating and maximizing practical reuse of the former Hangar 1 structure and
related materials.
* Approach to preserving the spirit and recognizable architectural character of Hangar 1 in both new
buildings.
* Programming, quality control, code compliance, permitting, airport and agency coordination, and
construction administration.
* Collaboration with the Authority and CMAR; cost-informed design; schedule control;
constructability; value engineering; long-lead planning; and bid-package coordination.
9.5 Relevant Project Experience
Describe at least three and no more than five projects completed or substantially completed within
the past ten years that demonstrate experience relevant to this Project. Give particular attention to
aircraft hangars, aviation facilities, long-span or structural-steel buildings, adaptive reuse or
reconstruction, incorporation of salvaged structural components, preservation or interpretation of
architectural character, CMAR delivery, public owners, and work in active airport or transportation
environments.
For each project, provide the project name and location; owner; completion date; original and final
construction cost; delivery method; design and construction-phase services performed; proposed
team members involved; schedule and budget performance; and owner and CMAR or contractor
references with telephone numbers and email addresses.
9.6 Schedule Capacity and Quality Control
* Provide a preliminary work plan and describe the firm's ability to begin promptly and support
completion of construction by December 31, 2027.
* Identify current and anticipated workload that could affect availability of the proposed team.
* Describe internal quality-control and interdisciplinary coordination procedures.
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El Reno Airpark Authority | Hangars 5 and 6 DESIGN SERVICES RFQ No. 27-002
9.7 Insurance Claims and Performance History
Describe available professional liability and other insurance. Identify any material litigation,
arbitration, termination for cause, unresolved professional claim, disciplinary action, or regulatory
action involving the firm during the past five years. Explain the circumstances and disposition and
certify that current or pending matters will not adversely affect the firm's ability to perform the Project.
9.8 Acknowledgments and Certifications
* The submittal will remain valid for 90 days after the due date.
* All representations in the submittal are true and accurate.
* The respondent is responsible for all costs of preparing and presenting its submittal.
* The respondent will comply with applicable federal, state, and local laws and the requirements of
this RFQ.
* The submittal was prepared independently and without collusion.
* Any actual or potential conflict of interest has been fully disclosed.
10. QUESTIONS AND ADDENDA
Questions regarding this RFQ must be submitted in writing to Tim Young, Assistant City
Manager/Finance Director, at tyoung@elrenook.gov, no later than the deadline established by the
Authority. Oral explanations or instructions will not be binding.
Responses that materially affect the RFQ will be issued by written addendum. Respondents are
responsible for obtaining and acknowledging all addenda. Respondents shall not contact individual
Authority trustees, selection committee members, consultants, airport tenants, or other City or
Authority personnel regarding this procurement except through the designated contact.
11. REVIEW AND SELECTION OF FINALISTS
The Authority or its Selection Committee will review responsive submittals and identify the firms
deemed most qualified. The Authority anticipates inviting no fewer than two and no more than four
firms for interviews, but it may alter the number when determined to be in its best interest.
The Authority may verify references, request clarification, investigate past performance, and
consider information obtained from other reliable sources. The Authority reserves the right to reject
any or all submittals, issue a subsequent solicitation, or discontinue the selection process.
12. INTERVIEWS
If interviews are conducted, shortlisted firms will be given the interview format, location, and
presentation requirements in advance. The proposed principal-in-charge, project manager, lead
architect, lead engineers, and other personnel expected to have active key roles should participate.
Interviews may include a presentation, questions from the Selection Committee, discussion of the
preliminary project approach and schedule, and follow-up questions.
13. SELECTION CRITERIA
The Selection Committee will use the qualitative information contained in the submittals, interviews,
reference checks, and other permitted due diligence to identify and rank the most qualified firms.
Initial evaluation will be based on the following criteria:
Selection Criterion Points
Experience of the firm and proposed Project Team on comparable
30
projects
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El Reno Airpark Authority | Hangars 5 and 6 DESIGN SERVICES RFQ No. 27-002
Technical approach to Hangars 5 and 6, including reuse, architectural
30
character, budget, and schedule
Qualifications, capacity, availability, and team organization 20
References and past performance 15
Compliance with RFQ requirements 5
Total Points Possible 100
After completing the evaluation and any interviews, the firms will be ranked. The Authority will
negotiate an agreement, including a fair and reasonable fee, with the highest-ranked firm. If a
satisfactory agreement cannot be reached, the Authority may terminate negotiations and begin
negotiations with the next-highest-ranked firm. Final selection and approval of the agreement will be
made by the El Reno Airpark Authority Board of Trustees.
14. STANDARD PROPOSAL INFORMATION
14.1 Authorized Signature
An individual authorized to bind the respondent must sign the submittal. Documentation of that
authority may be requested.
14.2 Preparation Costs
The Authority will not pay any cost associated with preparing, submitting, presenting, or evaluating a
response.
14.3 Public Records
Materials submitted may become public records subject to the Oklahoma Open Records Act.
Respondents should clearly identify information they believe is confidential and state the legal basis
for withholding it. The Authority does not guarantee that information marked confidential will be
exempt from disclosure.
14.4 Conflicts of Interest
Respondents must disclose any actual or potential conflict of interest involving the firm or proposed
personnel. The Authority may reject a submittal or cancel an award if a conflict could impair, or
reasonably appear to impair, objective performance.
14.5 Nondiscrimination and Legal Compliance
The selected firm must comply with applicable nondiscrimination requirements and all federal, state,
and local laws, codes, regulations, professional-licensing requirements, airport requirements, and
public-procurement requirements.
14.6 Amendments and Withdrawals
A respondent may amend or withdraw its submittal before the submission deadline. Amendments
will not be accepted after the deadline unless requested by the Authority.
14.7 Rights of Rejection
The Authority may reject any or all responses, in whole or in part; waive minor informalities; request
clarification or additional information; investigate qualifications and past performance; modify or
cancel the RFQ; revise the Project scope, schedule, or budget; and refrain from making an award
when doing so is in the Authority's best interest.
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