Airport Hangars 5 & 6 RFQ for Construction Manager at Risk Services

EL RENO AIRPARK AUTHORITY
HANGARS 5 AND 6 PROJECT
Request for Qualifications for
CONSTRUCTION MANAGER AT RISK SERVICES
RFQ No. 27-001
Statements of Qualifications Due
Friday, October 16, 2026 at 10:00 a.m.
El Reno Airpark Authority
City of El Reno City Hall
101 N. Choctaw Ave.
El Reno, Oklahoma 73036

El Reno Airpark Authority | Hangars 5 and 6 CMAR RFQ No. 27-001
TABLE OF CONTENTS
Section Page
Public Notice 3
1. Introduction 4
2. Background and Anticipated Project Scope 4
3. Selection Schedule 6
4. Project Delivery System 6
5. Project Budget 6
6. Preliminary Project Schedule 6
7. CMAR Scope of Work 7
8. Owner and CMAR Agreement 8
9. Submittal Requirements 9
10. Questions and Addenda 10
11. Review and Selection of Finalists 10
12. Interviews 11
13. Selection Criteria 11
14. Standard Proposal Information 11
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El Reno Airpark Authority | Hangars 5 and 6 CMAR RFQ No. 27-001
PUBLIC NOTICE
REQUEST FOR QUALIFICATIONS
RFQ No. 27-001
CONSTRUCTION MANAGER AT RISK SERVICES
HANGARS 5 AND 6 PROJECT
The El Reno Airpark Authority is soliciting Statements of Qualifications from qualified firms to provide
Construction Manager at Risk services for the construction of new Hangars 5 and 6 at the El Reno
Regional Airport in El Reno, Oklahoma.
The Authority intends to develop two complete, functional, and code-compliant aircraft hangars at a
new location on airport property. The Project will seek to reuse as much of the original Hangar 1
structure and related materials as practical and to carry forward the spirit and recognizable
architectural character of Hangar 1 in the design of both new buildings. The anticipated project
budget is $2,000,000, and the desired project completion date is on or before December 31, 2027.
Copies of the complete Request for Qualifications may be obtained from Lindsey Grigg-Moak, City
Clerk, 101 N. Choctaw Ave., El Reno, Oklahoma 73036, by telephone at 405-262-4070, or by email
at lgrigg@elrenook.gov.
Statements of Qualifications must be received at El Reno City Hall, 101 N. Choctaw Ave., El Reno,
Oklahoma 73036, no later than 10:00 a.m. on Friday, October 16, 2026. The outside of each
package and the electronic file must be clearly identified as "Statement of Qualifications - Hangars 5
and 6 CMAR." The required searchable PDF copy may be emailed to lgrigg@elrenook.gov or
provided on a thumb drive submitted with the paper copies.
The El Reno Airpark Authority reserves the right to reject any or all submissions, waive minor
informalities, and take any action determined to be in the Authority's best interest.
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El Reno Airpark Authority | Hangars 5 and 6 CMAR RFQ No. 27-001
1. INTRODUCTION
The El Reno Airpark Authority (Owner or Authority) is seeking a Construction Manager at Risk
(CMAR) to provide preconstruction and construction services for the Hangars 5 and 6 Project at the
El Reno Regional Airport.
The CMAR will work under a Guaranteed Maximum Price structure and will provide design review,
scheduling, cost estimating and control, value engineering, constructability evaluation, bid-package
development, procurement coordination, construction administration, and other services necessary
to complete the Project.
The CMAR will coordinate closely with the Authority and the selected architectural and engineering
design professional. Depending on the timing of the two selection processes, the design professional
may be selected before or after the CMAR. The Project emphasizes delivery of two functional new
hangars, maximum practical reuse of the original Hangar 1, preservation of its architectural spirit and
character, cost control, schedule management, and the continued safe operation of the airport.
2. BACKGROUND AND ANTICIPATED PROJECT SCOPE
The Authority plans to construct two new aircraft hangars, designated Hangars 5 and 6, at a new
location within the El Reno Regional Airport. The facilities are intended to expand the airport's
available hangar capacity and support its current and future aviation needs.
The current planning basis is two hangars of approximately 9,696 square feet each, approximately
101 feet by 96 feet, for a combined building area of approximately 19,392 square feet. The
anticipated site is the building pad east of existing Hangar 3. Final dimensions, configuration, siting,
and scope will be established through design and approval by the Authority.
Structural components and other materials recovered from former Hangar 1 are being stored at the
airport for potential incorporation into Hangars 5 and 6. The Authority intends to reuse as much of
the original structure and related materials as practical. The design professional and CMAR will
evaluate, document, and coordinate the repair, modification, supplementation, and incorporation of
those materials while maintaining safety, functionality, economy, schedule, code compliance, and
long-term performance.
The design of Hangars 5 and 6 should also mirror the spirit of the architectural design of former
Hangar 1. The design professional and CMAR will work with the Authority to identify the defining
forms, proportions, materials, detailing, and other visual characteristics that should be reflected in
the new buildings, even where original components cannot be reused.
The CMAR will be expected to help the Project Team evaluate alternatives, coordinate the two-
building program, and develop a practical construction approach that delivers the best overall project
within the approved budget and schedule.
2.1 Anticipated Construction Program
The following program reflects the current project concept and is provided to communicate the
anticipated nature and extent of the Work. It is preliminary, may be refined during design, and
remains subject to Authority approval:
* Incorporate reusable red steel framing, bow trusses, hangar doors, roof metal, and other suitable
components recovered from former Hangar 1 into the two new buildings.
* Construct new foundations and concrete slabs; erect and supplement the structural systems; and
provide wall sheathing, trim, gutters, downspouts, interior wall liner panels, and related building-
envelope work.
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El Reno Airpark Authority | Hangars 5 and 6 CMAR RFQ No. 27-001
* Provide insulated and weather-tight facilities, including a fully adhered 60-mil TPO roof
membrane, closed-cell spray-foam insulation, intumescent coating where required, and detailing
that preserves the visual contrast between the bow trusses and roof deck.
* Re-skin, rehang, insulate, and weatherstrip the existing Hangar 1 doors, anticipated at eight
doors per building, with replacement trolley wheels as needed and new door tracks; provide
approximately sixteen divided-lite insulated exterior windows and three walk doors per hangar.
* Provide building systems anticipated to include 200-amp electrical service per hangar, high-bay
LED lighting, exterior wall packs, receptacles, exit and egress lighting, gas-fired radiant tube
heating, fire alarms, fire extinguishers, and plumbing rough-ins for a potential future restroom in
each building.
* Extend site utilities, anticipated to include water and sanitary sewer service, and complete
drainage, access, and other site improvements required for the facilities.
* Construct a concrete apron approximately 50 feet deep across the hangar-door side of each
building, connect the new hangars to the aircraft movement areas serving Hangars 2 and 3, and
complete associated taxiway, roadway-barrier, and ramp-paving improvements as approved by
the Authority.
Museum-specific flooring, ceiling fans, optional restroom build-out, exhibits, supplemental display
lighting, furnishings, equipment, and similar tenant improvements are not currently anticipated as
part of the Authority's construction scope unless later added by written agreement or approved
change.
3. SELECTION SCHEDULE
Event Date
RFQ available from Owner Friday, October 2, 2026
Wednesday, October 14, 2026, 10:00 a.m.
Optional pre-submittal meeting and site visit El Reno Regional Airport New Terminal
Building
Friday, October 16, 2026, 10:00 a.m.
Statements of Qualifications due
El Reno City Hall
*Anticipated notice to shortlisted firms Week of October 19, 2026
*Anticipated interviews and authorization to negotiate contract Week of October 26, 2026
*Dates are preliminary and subject to change.
4. PROJECT DELIVERY SYSTEM
The delivery system for this Project is Construction Management at Risk. Under this method, the
Authority will obtain preconstruction services from the selected construction manager before
establishing the construction cost through one or more Guaranteed Maximum Price amendments.
The CMAR will serve as a member of the Project Team with the Authority, design professional,
airport representatives, and other consultants. The CMAR will use its construction expertise to
support design review, scheduling, estimating, value engineering, constructability analysis,
development and coordination of bid packages, procurement, construction administration, safety,
and project closeout.
The CMAR must be recognized as a qualified construction manager and maintain current
registration with the Oklahoma Office of Management and Enterprise Services as required by
Oklahoma law. Procurement and performance of construction work will comply with the Public
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El Reno Airpark Authority | Hangars 5 and 6 CMAR RFQ No. 27-001
Construction Management Act for Political Subdivisions, the Public Competitive Bidding Act of 1974,
and other applicable requirements.
5. PROJECT BUDGET
The anticipated total Project budget is $2,000,000. The budget is preliminary and is expected to
include construction costs, CMAR and design fees, contingencies, and other project-related costs.
The final allocation will be established as planning and design advance.
The Authority, design professional, and CMAR will work collaboratively to define a scope that can be
completed within the Project budget. Building configuration, site requirements, utility and paving
needs, construction-market conditions, regulatory requirements, the condition of salvaged
components, and the cost of incorporating those components while reflecting Hangar 1's
architectural character may affect the final scope. Delivering two complete and functional hangars
within the approved budget is a high priority.
6. PRELIMINARY PROJECT SCHEDULE
Design is expected to begin as soon as practicable following selection and contracting with the
design professional. The construction start date will be established during project planning and
design. The desired Project completion date is on or before December 31, 2027.
The selected CMAR will prepare an initial master Project schedule within three weeks after receiving
notice to proceed with preconstruction services. The schedule must integrate planning, design,
regulatory approvals, preconstruction activities, bid-package procurement, long-lead acquisitions,
construction, commissioning, closeout, and work performed by other parties.
7. CMAR SCOPE OF WORK
The following summary provides a general understanding of the Authority's expectations and is not
all-inclusive. Final duties will be established in the negotiated Owner and CMAR agreement.
7.1 Preconstruction Phase Services and Activities
Preconstruction services will begin upon notice to proceed and continue through Authority approval
and execution of the applicable GMP amendment. Services are anticipated to include the following:
Project Planning and Meetings: Participate in project planning; attend regular Project Team
meetings; coordinate with the Authority and design professional; and assist with refinement of the
anticipated building program, final site layout, building configurations, phasing options, and
construction approaches.
Hangar Program, Material Reuse, and Architectural Character: Assist the Authority and design
professional in developing the two-hangar program and evaluating building configurations, systems,
site improvements, and construction alternatives. Inspect, inventory, and document materials
salvaged from former Hangar 1; recommend methods to maximize their practical reuse; evaluate
required repairs, modifications, and supplemental components; and help develop construction
solutions that carry the spirit and recognizable architectural character of Hangar 1 into both new
buildings.
Cost Estimating: Prepare and refine detailed cost estimates throughout design. Formal estimates
are anticipated at schematic design, design development, approximately 75 percent construction
documents, and final construction documents. Clearly identify assumptions, allowances,
contingencies, escalation, exclusions, and qualifications.
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El Reno Airpark Authority | Hangars 5 and 6 CMAR RFQ No. 27-001
Budget Management: Notify the Authority and design professional promptly of conditions or design
decisions that may affect cost. Develop alternatives and recommendations necessary to keep the
Project within the approved budget.
Scheduling and Long Lead Analysis: Develop and maintain a logic-based master schedule
integrating design, approvals, procurement, construction, and closeout. Identify long-lead materials
and recommend early bid packages or other actions needed to meet the required completion date.
Value Engineering and Constructability: Provide ongoing value engineering, systems evaluation,
constructability review, coordination review, and recommendations concerning means, methods,
durability, maintainability, economy, and schedule.
Site and Airport Coordination: Assist with site logistics, access, utilities, permitting, security,
operational phasing, staging, apron and taxiway connections, roadway-barrier coordination, and
measures necessary to avoid unreasonable interference with airport operations.
Cash Flow Planning: Prepare anticipated construction cash-flow projections and update them as
the scope, schedule, and procurement plan develop.
Bid Package Development and Procurement: Work with the Authority and design professional to
develop complete bid packages, bidder lists, procurement schedules, pre-bid procedures, addenda,
bid evaluations, and written award recommendations.
Guaranteed Maximum Price: After bids are received and accepted and awards are approved by
the Authority, prepare a GMP proposal or phased GMP proposal. Include bid results, line-item cost
detail, allowances, contingencies, alternates, general conditions, fee, insurance, bonds,
clarifications, assumptions, and exclusions.
Whenever an estimated bid package exceeds the applicable statutory threshold, the package must
be let and awarded as required by Oklahoma law. Multiple packages shall not be used to avoid
competitive-bidding requirements. Any work proposed for self-performance by the CMAR must be
competitively bid under the same terms and conditions as other bidders, and the CMAR may
perform the work only when authorized by law and determined to be the lowest responsible bidder
for that scope.
7.2 Construction Phase Services and Activities
Construction Administration: Provide overall construction administration, supervision,
coordination, staffing, scheduling, and documentation necessary for the Work.
Project Meetings: Conduct regular job-site meetings with appropriate subcontractors, Authority
representatives, the design professional, and other required parties. Prepare agendas, action-item
lists, and meeting minutes.
Monthly Reports and Payment Applications: Submit monthly payment applications accompanied
by a report describing work completed, procurement and buyout status, pending issues, contingency
status, schedule status, progress photographs, and other information requested by the Authority.
Open Book Cost Management: Maintain complete and current cost records, contingency logs,
pending-change logs, bid-savings and bid-loss information, commitments, and forecasts. Project
cost records will be open to the Authority and its authorized representatives.
Change Management: Notify the Authority promptly of potential cost or schedule issues. Provide
sufficient supporting information and alternatives so the Authority can make timely decisions. No
change will be binding without the approvals required by the contract.
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Schedule Management: Prepare and maintain the detailed construction schedule, monitor actual
progress, identify variances, implement recovery measures, and provide regular look-ahead
schedules.
Quality Control: Develop and enforce a quality-control plan; coordinate testing and inspections;
verify compliance with the contract documents; and correct defective or nonconforming work.
Safety and Security: Implement a formal Project safety plan and maintain a safe, secure
construction site appropriate for an active airport environment.
Protection of Property: Protect salvaged materials, existing airport improvements, utilities,
pavements, aircraft-operating areas, and other property affected by the Work.
Records and Closeout: Maintain submittals, requests for information, inspection records, record
drawings, warranties, operation and maintenance information, and other Project records. Coordinate
commissioning, training, punch-list completion, final inspections, and financial closeout.
Warranty Services: Coordinate correction of warranty items and assist the Authority during the
warranty period.
8. OWNER AND CMAR AGREEMENT
The Authority intends to negotiate and execute an Owner and Construction Manager at Risk
agreement with the successful firm. The agreement, general conditions, supplementary conditions,
GMP amendments, drawings, specifications, and other incorporated documents will govern the
parties and will supersede this RFQ to the extent of any conflict.
The written agreement will establish, at a minimum, the CMAR's scope of services, preconstruction
compensation, construction-management fee, reimbursable general conditions and general
requirements, insurance, bonding, recordkeeping, payment, retainage, audit rights, ownership of
documents, termination rights, and other project-related obligations and expenses.
The Authority may require performance, payment, and maintenance bonds as permitted by
Oklahoma law. Final contract terms will be negotiated following selection, and the Authority reserves
the right to modify any proposed term before execution.
9. SUBMITTAL REQUIREMENTS
Submit 12 paper copies and one electronic PDF copy of the Statement of Qualifications. The
electronic file must be searchable and may be emailed to lgrigg@elrenook.gov or provided on a
thumb drive submitted with the paper copies.
Respondents shall not include proposed construction-management fees, general-conditions costs,
or other pricing unless specifically requested by the Authority during negotiations. Organize the
submittal in the following order:
9.1 Cover Letter
Provide the firm's legal name and address and the name, address, telephone number, and email
address of the primary contact. Acknowledge all addenda; summarize the firm's understanding of
the Project and required services; confirm the ability to provide timely services and meet the Project
schedule; and briefly state the principal benefits of selecting the firm. An authorized official must sign
the letter.
9.2 Firm Information and Minimum Qualifications
* Type of business organization, year established, and Oklahoma office locations.
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El Reno Airpark Authority | Hangars 5 and 6 CMAR RFQ No. 27-001
* Current OMES construction-manager registration and applicable licenses, registrations, and
certifications.
* Staffing capacity, number of employees, and legal authorization to conduct business in
Oklahoma.
* Confirmation that the firm has no undisclosed conflict of interest that would impair its service to
the Authority.
9.3 Project Team
* Organizational chart for the preconstruction and construction phases.
* Identification of the project executive, project manager, superintendent, estimator,
preconstruction personnel, and other key staff.
* Resumes describing education, certifications, years of experience, length of service with the firm,
comparable experience, proposed responsibilities, current assignments, and availability.
* Description of the proposed team's history of working together.
* At least three recent owner references and three architect or engineer references for key
personnel.
Replacement of key personnel following selection will require the Authority's prior approval.
9.4 Project Approach and Management Capabilities
* Working relationships and team collaboration.
* Planning and delivery of two aircraft hangars as a coordinated project.
* Maximizing the practical reuse of the original Hangar 1 structure and related materials.
* Coordinating construction methods and material decisions that preserve the spirit and
recognizable architectural character of Hangar 1.
* Preconstruction services and anticipated staffing commitment.
* Cost estimating, cost control, value engineering, and constructability review.
* Scheduling, long-lead analysis, and ability to meet the December 31, 2027 completion goal.
* Bid-package development, competitive procurement, and subcontractor outreach.
* Building Information Modeling or other coordination technology, if proposed.
* Change management and open-book cost reporting.
* Airport operations, site logistics, security, and phasing.
* Safety approach and experience modification rate for the last three years.
* Quality control, commissioning, closeout, and warranty services.
9.5 Relevant Project Experience
Describe at least three and no more than five projects completed or substantially completed within
the past ten years that demonstrate experience relevant to this Project. Give particular attention to
aircraft hangars, aviation facilities, pre-engineered or structural-steel buildings, multi-building
projects, reconstruction or adaptive reuse, incorporation of salvaged structural components,
preservation or interpretation of architectural character, CMAR delivery, public owners, and work in
active airport or transportation environments.
For each project, provide the project name and location; owner; completion date; original and final
construction cost; delivery method; preconstruction and construction services performed; project
manager and superintendent; proposed team members involved; schedule performance; and owner
and design-professional references with telephone numbers and email addresses.
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9.6 Financial Strength, Insurance, and Bonding
* Name and contact information for the firm's surety and a statement describing available bonding
capacity.
* Letter from a surety authorized to conduct business in Oklahoma confirming the firm's ability to
furnish bonds required for a project of this size.
* Name of insurance carriers and a general description of current coverage.
* Disclosure of any material financial condition that could adversely affect performance of the
Project.
9.7 Claims, Litigation, and Performance History
Identify any material litigation, arbitration, termination for cause, default, unresolved claim, or
regulatory action involving the firm during the past five years. Explain the circumstances and
disposition and certify that current or pending matters will not adversely affect the firm's ability to
perform the Project.
9.8 Acknowledgments and Certifications
1. The submittal will remain valid for 90 days after the due date.
2. All representations in the submittal are true and accurate.
3. The respondent is responsible for all costs of preparing and presenting its submittal.
4. The respondent will comply with applicable federal, state, and local laws and the requirements
of this RFQ.
5. The submittal was prepared independently and without collusion.
6. Any actual or potential conflict of interest has been fully disclosed.
10. QUESTIONS AND ADDENDA
Questions regarding this RFQ must be submitted in writing to Tim Young, Assistant City
manager/Finance Director, at tyoung@elrenook.gov, no later than the deadline stated in Section 3.
Oral explanations or instructions will not be binding.
Responses that materially affect the RFQ will be issued by written addendum. Respondents are
responsible for obtaining and acknowledging all addenda. Respondents shall not contact individual
Authority trustees, selection committee members, consultants, or other City or Authority personnel
regarding this procurement except through the designated contact.
11. REVIEW AND SELECTION OF FINALISTS
The Authority or its Selection Committee will review responsive submittals and identify the firms
deemed most qualified. The Authority anticipates inviting no fewer than two and no more than four
firms for interviews, but it may alter the number when determined to be in its best interest.
The Authority may verify references, request clarification, investigate past performance, and
consider information obtained from other reliable sources. The Authority reserves the right to reject
any or all submittals, issue a subsequent solicitation, or discontinue the selection process.
12. INTERVIEWS
If interviews are conducted, shortlisted firms will be given the interview format, location, and
presentation requirements in advance. The proposed project executive, project manager,
superintendent, and other personnel expected to have active key roles should participate. Interviews
may include a presentation, questions from the Selection Committee, discussion of the preliminary
project approach and schedule, and follow-up questions.
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