Request for Proposal: Dow High School Walk-in Freezer/Cooler Demo & Install

Request for Proposal: Dow High Walk-In Freezer/Cooler Demo & Install

RFP Timeline

Issue Date: 2/25/2026
Proposal Due Date: 3/12/2026 at 2:00 p.m.
Project Award Date: 3/16/2026
Project Commencement: Work can start on June 8, 2026, and must be completed by August 14, 2026.

Bid Submission: All bids must be submitted on the attached bid form (linked below in RFP packet) and signed by the bidder.

Two (2) copies of the bid form should be addressed to the attention of:

Midland Public Schools Board of Education
Dow High Walk-In Freezer/Cooler Proposal

Midland Public Schools
600 East Carpenter Street
Midland, Michigan 48640-5417

One (1) copy of the bid form should be retained for your files.  Questions should be referred to Michael Moeggenberg, Director of Facilities and Operations at 989-923-5035 or moeggenbergmj@midlandps.org .

RFP Documents

Scope

1. Demo and removal of existing walk-in freezer/cooler
2. The purchase and delivery of a Thermo-Kool® walk in cooler/freezer or equivalent manufacture and specifications.
3. Setup and installation of freezer/cooler to include condensers.
4. All electrical, mechanical, and plumbing associated with installation.

Specifications

1 ea Walk In Combination Cooler Freezer
Thermo‐Kool
THERMO‐KOOL Walk‐in Cooler/Freezer
Dimensions to match existing Walk-in
Insulation: 4" DURATHANE, all‐urethane foamed‐in‐place (Class 1)
Exterior: Stucco Galvanized
Interior: Stucco Galvanized
Interior Floors: Smooth aluminum with foamed in 3/4" Plywood
Cooler, Freezer with 5 inch Floor ‐ recessed by 5"
(2) Match Existing Flush Mounted Entrance Door(s), with hardware, Pilot
light & switch assembly, vapor proof light & dial thermometer.
NSF LISTED
(2) Door(s) with (2) Hinges per door
(2) Kason # 1806 LED light fixture at door(s)
(2) 36"H 1/8" Aluminum Treadplate kickplates int & ext
(2) vinyl strip curtain
(2) Pressure relief vent(s)
(2) 48" LED light fixture(s) w/ bulbs
Enclosure panels
Trim
3/4 HP, Remote Pre Assembled Refrig. System Model
RFO080M4SEANT 208‐230/60/3 Medium Temperature, base,
weather hood, winter controls, Scroll, Air‐cooled, R448A (3.4
Compressor RLA) with RL6A066ADASC 115/60/1 coil (0.8 amps)
with Dual Speed EC motor.
3 1/2 HP, Remote Pre Assembled Refrig. System Model
RFO350L4SEA 208‐230/60/3 Low Temperature, base, weather
hood, winter controls, Scroll, Air‐cooled, R448A, Std. Defrost Kit
(10.9 Compressor RLA) with RL6E090DDASC 208‐230/60/1 coil (1.0
fan amps, 9.8 heater amps) with Dual Speed EC motor.
1 ea WARRANTY 2 Compressor Warranties $267.75

Installation
Remove existing and installation of new walk‐in cooler/freezer combo
Included is running the equipment line set up to 75 foot horizontal run. Line set anchored and insulated with 3/4 wall armaflex. Line set brazed and evacuated, system charged with new R448A. Drain to be within 20 foot gravity feed ran in 3/4 copper.
Install new access panel to match new Walk-in.
Any damage to existing Midland Public Schools equipment or property by the contractor will be repaired by the contractor at their own expense. Repairs must meet district approval.

Freezer Shelving
Refer to drawing P-2 for types and location of shelving units. Contractor must include specifications for shelving units and dunnage racks. The following specifications must be followed at a minimum. Size of units may vary to cover both sides of the cooler/freezer.

Dunnage Rack, Parts & Accessories
Cambro Model No. CSDS24H6480
Camshelving® Dunnage Stand Support, fits Premium, original
Elements AND Elements XTRA Series Shelving, 24"W x 6‐1/2"H,
recommended for units 54" or longer with weight loads over 600
lbs., speckled gray, NSF listed components

Plastic Shelving Unit
Cambro Model No. EXU244872V4480
Camshelving® Elements XTRA Stationary Starter Unit, 24"W x 48"L
x 72"H, 4‐tier, withstands temperature from ‐36°F (‐38°C) to 190°F
(88°C), includes: (4) vented reinforced polypropylene shelf plates
with Camguard® antimicrobial protection, (4) composite posts
with leveling feet installed, pre‐assembled post connectors &
wedges, (8) Universal Traverses & (4) bags of 4 dovetails (8 left, 8
right), 800 lbs. capacity per shelf /2,400 lbs. max capacity, speckled
gray, NSF (NOTE: This is a new product line. It is NOT compatible with original Elements Series products.)

Scope of Work

This is a Request for Proposal for the Demo of the Exiting unit, purchase and installation of one walk-in cooler/freezer with floor at H.H Dow High School 3901 N. Saginaw Rd, Midland, Mi 48640.
2. The contractor is responsible for the purchase of any installation materials above and beyond what is provided by the manufacturer to safely install specified equipment.
3. The contractor is responsible for the removal of all scraps from demo of the old and the installation of the new Walk-in cooler/freezer.
4. The contractor is responsible for the removal and capping off the existing light fixture as needed.
5. This is a turnkey installation; cooler/freezer must be fully functioning at the end of installation and signed off by the district before final payment is made.
6. All mechanical, electrical, and plumbing hook-ups are to meet all State codes and to manufactures specifications.
7. Contractors must field verify all measurements and meet with the districts representative to clarify all work to be performed.

Contractors Qualifications

Contractor must have five years of experience in this type or similar work.

Guarantee

All materials and equipment, furnished by the Contractor, and all construction involved in this Agreement are hereby guaranteed by the Contractor to be free from defects owing to faulty materials or workmanship for a period of one year after the date of Completion of the work. All work that proves defective, by reason of faulty material or workmanship, within said period of one year, shall be replaced by the Contractor free of cost to the district. These guarantees shall not operate as a waiver of any of the district’s rights and remedies for default under or breach of the Agreement which rights and remedies may be exercised at any time within the period of any applicable statute of limitations.

Payment

The successful bidder will be required to submit a pay application to receive payment. The district will have up to thirty (30) days to submit payment to the contractor for the work completed and materials on site. No materials will be paid for until they are on Midland Public Schools property and confirmed by the district.

Site Visit

Contractors must walk the site to determine the scope of work, equipment and materials needed to satisfy all requirements of this RFP by setting up an appointment with Michael Moeggenberg before the bid opening:

Michael Moeggenberg
Director of Facilities and Operations
Midland Public Schools
989-923-5035
moeggenbergmj@midlandps.org

Performance Bond

A Performance Bond by a qualified surety authorized to do business in Michigan in the amount of twenty-five percent (25%) of the Base Bid shall be provided by the successful contractor for each proposal or proposal combination.

Payment Bond

A Payment bond of twenty-five percent (25%) of the Base Bid shall be provided by the successful contractor for each proposal or proposal combination.

Prevailing Wage Requirements

In order to bid on this RFP a contractor must hold a state project registration and any sub- contractor working on this job must also hold a state project registration. The successful contractor is required by law to pay prevailing wage for this job. All documents pertaining to prevailing wage must be processed and the successful contractor must submit pay records for
each pay period to the district and to the Michigan Department of Labor and Economic Opportunity. Documentation on prevailing wage for this RFP are included as an attachment. All other prevailing wage laws in the State of Michigan must be adhered to for this contract.

Payment

The successful bidder will be required to submit a pay application to receive payment. The district will have up to thirty (30) days to submit payment to the contractor for the work completed and materials on site. No materials will be paid for until they are on Midland Public Schools property and confirmed by the district.

Safety

The Contractor shall be responsible for compliance with all applicable federal and state laws, codes, and regulations, including but not limited to MIOSHA and the Right-to-Know.

Fines for MIOSHA Violations

If the District is assessed any fines for MIOSHA violations arising out of these contract services and attributable to the Contractor, the Contractor shall reimburse the district for these.

Permits

The contractor is required to obtain and pay for any state and local permits pertaining to this RFP. This is to include all required documentation for Michigan State Plan Review (LARA). The contractor is responsible for sending all the drawings needed through the Michigan State Plan Review. The contractor is responsible for any electrical and mechanical permits.

Insurance Requirements

The Contractor will provide the District with the required insurance certificates before the Contractor is awarded the contract. These certificates of insurance shall be submitted to the District’s Facilities Department.  Once contract is awarded Midland Public Schools will need to be added as an additional insured to the insurance policies.

Minimum Required Insurance Limits

Fire Damage: $100,000
Medical Expenses: $10,000
Personal & Adv. Injury
- Each Occurrence: $1,000,000
- Aggregate: $2,000,000
Products - Comp/Op Agg.: $1,000,000
Property Damage
- Each Occurrence: $1,000,000
- Aggregate: $2,000,000
Excess Liability (Umbrella)
- Each Occurrence: $2,000,000
- Aggregate: $4,000,000
Fidelity/Employee Dishonesty Bond: $50,000
Automobile Liability (Including Hired & Non-Owned) Personal Injury/Bodily Injury
- Each Occurrence: $1,000,000
- Or Combined Single Limit: $1,000,000
Property Damage
- Each Occurrence: $500,000

The Contractor must also provide all of its employees working on this contract with Workers’  Compensation insurance. The District will not be responsible for any job related injuries to the  Contractor’s employees. Contractor will provide the District with proof of insurance with at least the following coverage limits:

Minimum Limits

Coverage A Statutory
Coverage B as follows:
- Each Accident $500,000
- Disease - Policy Limit $1,000,000
- Disease - Each Employee $500,000

Owners' Rights

The Board of Education reserves the right to accept or reject any or all item(s) in the bid; to accept or reject any or all bid(s); to waive any informalities therein; or for any reason, to award the contract to other than the low bidder. If a unit price or extended price is obviously in error and the other is obviously correct, the incorrect price will be disregarded.

All bids shall be firm for ninety days (90) from the date of the bid opening. All bids must include a signed “Iran Economic Sanctions Act Certification” a “Familial Relationship Disclosure” form and “Compliance with School Safety Initiative Legislation” (enclosed with RFP documents).

Instruction to Bidders

1. It shall be the bidder’s responsibility to read this entire document, review all enclosures and attachments, and comply with all requirements specified within.
2. Bids received after the scheduled opening time will not be accepted.
3. The only bids accepted will be hard copy paper bids.
4. No bid may be withdrawn, changed or modified in any way for a period of one hundred eighty (180) calendar days from date of did opening.
5. Negligence on the part of the bidder in preparing the bid confers no rights for the withdrawal of the bid after it has been opened.
6. Bids received prior to time of opening will be kept securely unopened.  No responsibility will be attached to school district employee who prematurely opens an incorrectly addressed bid proposal.
7. If either a unit price or extended price is obviously in error or the other is obviously correct, the incorrect price will be disregarded.
8. Midland Public Schools is exempt from state and federal taxes.
9. All bids are subject to acceptance by Midland Public Schools Board of Education which reserves the right to accept or reject any or all bids, to split awards by items, to waive irregularities or defects, and accept other than the low bid when deemed to be in the best interest of Midland Public Schools.
10. The laws of the State of Michigan shall govern rights, obligations, and remedies of the Parties under this bid and any agreement reached through this process.
11. All information included in a bid response is subject to the Freedom of Information Act and may be disclosed in its entirety after the formal, public bid opening has been completed.
12. By submission of the proposal, the bidder certifies that the pricing structure offered has been arrived at independently without consultation, communication, or agreement of such prices for the purpose of restricting competition with any other bidder or competitor.
13. The bidder agrees to hold and save Midland Public Schools, its officers, agents and employees harmless from liability of any kind, including costs and expenses, with respect to any claim, action, cost or judgment for patent, copyright or trademark infringement arising out of the purchase or use of equipment, materials, supplies, or services covered by this bid document.
14. The contractor shall provide items of a minor nature, not specifically noted in these specification, so as to provide a complete, operable and Owner acceptable service.
15. Contractors are required to comply with the Safety Rules and Accident Prevention plan.  The district reserves the right to exclude any worker(s) from the job site(s) for violation of these work rules or any other such offenses deemed inappropriate by the District.
16. The contractor shall clean their job area daily and dispose of all trash and debris leaving the area broom clean.
17. It is the responsibility of the contractor/bidder to field verify all existing field conditions.  Bidders shall inspect the work site and take such steps as may be reasonably necessary to ascertain the nature of the work; and general and local conditions which can affect the work or cost thereof.  Failure to do so will not relieve the bidders from responsibility for estimating properly the difficulty or cost of successfully performing the work.
18. The sites are available for your inspections by appointment.