Lawn & Landscaping Services
| Location: | Kentucky |
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| Posted: | Nov 19, 2025 |
| Due: | Dec 15, 2025 |
| Agency: | Oldham County Schools |
| Type of Government: | State & Local |
| Category: |
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| Publication URL: | To access bid details, please log in. |
Lawn & Landscaping Services
The Oldham County Board of Education will receive sealed bids for the furnishing of all labor, materials, and equipment for lawn and landscaping services Oldham County Schools: Central Office, Administrative Annex, Oldham County Arts Center and Transportation Offices FY 2026. Sealed bids will be received until 2:00 P.M., December 1, 2025 at Oldham County Schools, Administrative Annex, 1900 Button Lane, LaGrange, Kentucky 40031, Attention: Stu Martin, Plant & Operations Manager, and then publicly opened and read aloud. NO BIDS RECEIVED AFTER THIS TIME WILL BE CONSIDERED. The Board of Education cannot assume the responsibility for any delay as a result of failure of the U.S. Postal Service or other delivery services to deliver bids on time.
A copy of the bid documents may be obtained by vendors planning on submitting a proposal at the Facilities Management Department, Oldham County Schools, Central Office, 6165 W. Highway 146, Crestwood, Kentucky, 40014, between the hours of 8:00 AM and 4:00 PM, Monday through Friday or by clicking the links below. Any questions regarding this bid shall be directed to Stu Martin at (502) 222-3777, ext. 104.
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File Format: PDF |
File Format: Word Doc |
The Oldham County Board of Education reserves the right to reject any or all bids.
Attachment Preview
OLDHAM COUNTY SCHOOLS
Lawn and Landscaping Services
Central Office
Administrative Annex
Transportation department
Oldham County Art Center
RFB No.: 2025-1201
Date Issued: December 1, 2025
Proposal Due Date/Time: December 15, 2025; 2pm EST
Issued By:
Oldham County Schools Grounds Department
INVITATION TO BID
The Oldham County Schools will receive sealed bids for Landscaping & Mowing Services for
the 2026 Calendar Year.
Bids will be received at the following time: December 15, 2025; 2pm EST
You are invited to submit a bid, subject to the terms and conditions of this invitation to bid.
Please read the instructions and specifications carefully. Failure to comply with these
instructions may disqualify your bid.
Sealed bids will be received at the above date at Oldham County Schools, Central Offices,
6165 West Highway 146, Crestwood, KY,
Attention: Brent Bohannon, Director of Facilities Management, and then publicly opened
and read aloud. Bidder shall place the sealed bid in the “Bid Box” at this location prior to
the designated time for receipt of bids. NO BIDS RECEIVED AFTER THIS TIME WILL BE
CONSIDERED. Bids will be opened in the Facilities Conference Room. The Board of
Education cannot assume the responsibility for any delay as a result of failure of the U.S.
Postal Service or other delivery services to deliver bids on time.
A copy of the bid documents may be obtained from Stu Martin, Plant & Operations Manager
Oldham County Schools, 1900 Button Lane, LaGrange, KY 40031.
No bid shall be withdrawn for a period of forty-five (45) days after the designated time of
receipt for bids.
The Board of Education will give formal consideration to these bids at the next regular
Board meeting. The selection process will be based on the “lowest and/or best bid” basis.
Past performance of bidders and overall quality of service will be an important factor as
well in determining the best bid. Bidders should provide a listing of at least three (3)
referral companies where similar services have been provided.
The Board of Education reserves the right to accept any bid, to reject any or all bids, to
waive any informalities in bids received where such acceptance, rejection, or waiver is
considered to be in the best interest of the Board, and to reject any bid where evidence or
information submitted by the bidder does not satisfy the Owner that the bidder is qualified
to carry out the details of the contract documents.
This contract will be for the 2026 Calendar year, with the option to renew under the same
terms and conditions, at the beginning of each year for four additional years, provided such
renewal is mutually agreeable to both parties. Agreement concerning renewal shall be
reached prior to the expiration date.
Insurance Requirements
The Bidder shall at all times during the contract maintain in full force and effect, Employers
Liability, Workers Compensation, Public Liability and Property Damage Insurance, including
contractual liability coverage. All insurance shall be provided by insurers and policy limits
acceptable to the Oldham County Schools and before commencement of service hereunder,
the
Contractor agrees to furnish the Oldham County Schools certificates of insurance or other
evidence satisfactory to the Oldham County Schools to the effect that such insurance has
been procured and is in force. Such insurance shall be no less than the following amounts:
Coverage
Public Liability
Property Damage
Limits of Liability
$200,000.00 one person/maximum each person
$500,000.00 one accident/maximum each person
$200,000.00 one accident/maximum
$500,000.00 aggregate”
Worker’s Compensation:
a. State
b. Applicable Federal
c. Employer’s Liability
Statutory
Statutory
$100,000.00
Comprehensive or Commercial General Liability (including Premises-Operations; Independent
Contractor’s Protection; Product Liability and Completed Operations; Broad Form Property Damage):
a. General Aggregate
$1,000,000.00
b. Products-Completed Operation Aggregate
$1,000,000.00
c. Personal/Advertising Injury (per person)
$1,000,000.00
d. Each Occurrence (Bodily Injury & Property Damage. $1,000,000.00
e. Limit per Person Medical Expense
$5,000.00
Contractual Liability:
a. General Aggregate
b. Each Occurrence (Bodily Injury & Property Damage).
$1,000,000.00
$1,000,000.00
Automobile Liability:
a. Bodily Injury
b. Property Damage single
or a combined
$500,000.00 Each Person
$1,000,000.00 Each Accident
$500,000.00 Each Accident,
limit of $1,000,000.00.
Excess Liability Umbrella Form:
a. General Aggregate
b. Each Occurrence
$1,000,000.00
$1,000,000.00
Current proof of compliance must be kept on file with the Oldham County Schools during the life of
the contract. The Oldham County Schools shall be made aware of any policy changes sixty (60) days
in advance of the changes.
License Requirements
The Contractor will file with the Oldham County Schools Facilities Management Department
each year, a current license or permit for the appropriate federal and/or state agency or
agencies permitting the commercial application of herbicides and pesticides
In addition, any and all Oldham County licenses or permits will be obtained on or before the
contract start date. Copies of those licenses and permits will be submitted to the Oldham
County Schools Facilities Management Department.
1. INTRODUCTION
Oldham County Schools (OCS), pursuant to the Kentucky Model Procurement Code, KRS
45A, is soliciting sealed proposals from qualified vendors to provide professional lawn
maintenance and landscaping services for the OCS Central Office, Arts Center,
Transportation and Administrative Annex. The District seeks a contractor to provide
consistent, high-quality, and cost-effective grounds maintenance that enhances the
appearance, safety, and usability of these facilities.
2. SCOPE OF SERVICES
Services shall include, but are not limited to, the following:
A. Lawn Maintenance:
- Mowing of all designated turf areas to a uniform height.
- Edging along sidewalks, driveways, and curbs.
- Trimming around trees, shrubs, buildings, fences, and other obstacles.
- Removal of grass clippings, leaves, and debris from all paved areas after mowing.
B. Landscaping:
- Pruning of shrubs, hedges, and ornamental trees.
- Weeding and mulching of designated landscape beds.
- Seasonal planting of annual flowers (as directed by OCS).
- Removal of dead or damaged plant material.
C. Seasonal & Special Services:
- Leaf removal in fall.
- Spring cleanup of landscaped areas.
- Application of weed control if approved by OCS.
D. Service Locations:
- Oldham County Schools - Central Office:
6165 W. Hwy 146, Crestwood, KY 40014
Scope A, B, C
- Oldham County Schools - Administrative Annex:
1900 Button Lane, La Grange, KY 40031
Scope A, B, C
- Oldham County Schools – Transportation Department
1800 Button Lane, La Grange, KY 40031
Scope A, B, C
- Oldham County Art Center
7105 Floydsburg Rd, Crestwood, KY 40014
Scope A, B, C
E. Frequency:
- Mowing: Weekly during growing season (April–October).
- Landscaping: Monthly or as directed.
3. CONTRACT TERM
The initial contract term will be one (1) year from date of award, with the option to renew
for up to two (2) additional one-year periods upon mutual agreement of both parties and
subject to annual review.
4. PROCUREMENT SCHEDULE
RFP Issued – 11/06/2025
Pre-Proposal Meeting (Optional) – 11/24/2025
Questions Due – 11/24/2025
Proposals Due – 12/1/2025; 2pm EST
Anticipated Award – 12/15/2025
Contract Start Date – 01/01/2026
5. PROPOSAL SUBMISSION REQUIREMENTS
Proposers shall submit one (1) original and two (2) copies of their sealed proposal, clearly
labeled 'RFP 2025-1201 – Lawn and Landscaping Services' to:
Oldham County Schools
Central Office
6165 W. Highway 146
Crestwood, KY 40014
Proposals must be received by the deadline above. Late proposals will not be accepted.
6. PROPOSAL CONTENT
Proposals shall include:
1. Cover Letter
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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