2026 RFP Citywide Janitorial Services

Location:	California
Posted:	Jun 5, 2026
Due:	Jul 6, 2026
Agency:	City of Temple City
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Publication URL:	To access bid details, please log in.

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CITY OF TEMPLE CITY

REQUEST FOR PROPOSALS

For:

CITYWIDE JANITORIAL SERVICES

Proposal Release Date

June 5, 2026

Mandatory Pre-Bid Meeting

June 18, 2026 at 10:00 a.m.

Proposal Submittal Due Date

July 6, 2026 at 10:00 a.m.

Prepared by:

City of Temple City Parks & Recreation Department

10144 Bogue Street

Temple City, CA 91780

CITY OF TEMPLE CITY

NOTICE INVITING REQUEST FOR PROPOSALS (RFP)

FOR

CITYWIDE JANITORIAL SERVICES

NOTICE IS HEREBY GIVEN that the City of Temple City is seeking proposals for Citywide Janitorial

Services for a one year term beginning October 1, 2026 and ending on September 30, 2026.

Interested Contractors are required to attend a MANDATORY PRE-BID MEETING on June 18, 2026,

10:00 a.m. at Live Oak Park Annex Building, 10144 Bogue Street, Temple City, CA, 91780.

The RFP can be obtained at the Temple City Parks & Recreation Department, Live Oak Park Annex

Building, 10144 Bogue Street, Temple City or can printed from the Temple City website at

http://www.ci.temple-city.ca.us/bids.aspx. In order for a bid to be considered valid, the proposer must

attend the MANDATORY PRE-BID MEETING.

Sealed Proposals:

Contractors will deliver two (2) copies and one (1) electronic copy on a memory storage device to the

following address on or before 10:00 am on July 6, 2026 (POSTMARKS WILL NOT BE ACCEPTED):

Temple City Parks & Recreation Department

Live Oak Park Annex Building

10144 Bogue Street, Temple City, CA 91780

Attn: Adam Matsumoto, Parks and Recreation Director

(Staff will evaluate proposals in private; no public opening is required for this proposal.)

This submission shall include the entire Request for Proposals documentation and any amendments

if issued. Proposals received after the above-cited time will be considered a late bid and not accepted.

Please direct all questions, inquires, and comments regarding this RFP only to Parks and Recreation

Director Adam Matsumoto, if necessary, to ensure responsiveness and consistency with the RFP

process.

All questions will be answered in writing via e-mail to all Contractors who attend the MANDATORY

PRE-BID MEETING. The final day to submit questions will be June 23, 2026, 5:00 p.m. All answers

will be in the form of an addendum and will be dispersed by June 25, 2026.

The City of Temple City hereby notifies all bidders that it will affirmatively insure that in any given

agreement entered into pursuant to this advertisement, Disadvantaged Business and Women’s

Business Enterprises will be afforded full opportunity to submit bids in response to this invitation and

will not be discriminated against on the grounds of race, creed, color, or national origin in consideration

for an award.

Please note the passage of Measure AA by Temple City voters in November 2016 imposed strict

restrictions related to campaign contributions and gifts to City Council members by contractors and

prospective contractors (see http://templecity.us/MeasureAA . All submitting firms should be aware of

these restrictions.

Adam Matsumoto

Parks & Recreation Director

(626) 285-2171, ext.4505

TABLE OF CONTENTS

Section I: Proposal Information for Contractors……………..................................... 4

RFP Timeline……………………………………………………………………... 4

Scope and Location of Work……………………………………………………. 4

Examination of Contract Document and Work Sites…………………………. 4

Interpretation of Contract Documents…………………………………………..5

Submittal Requirements………………………………………………………….5

Award of Contracts………………………………………………………………..6

Deliverables Required of Successful Contractor………………………………6

Compliance with Applicable Laws……………………………………………… 6

Permits and Codes………………………………………………………………..6

Disqualification of Contractor…………………………………………………….7

Work Schedule…………………………………………………………………….7

Terms of Agreement……………………………………………………………...7

Pre-Contractual Expense………………………………………………………...7

City of Temple City Business License…………………………………………. 7

Communication with City…………………………………………………………7

Liability and Insurance……………………………………………………………8

Indemnification…………………………………………………………………….10

Independent Contractor…………………………………………………………. 11

Payment…………………………………………………………………………… 11

Completing and Signing Forms………………………………………………….11

Section II: Scope of Work……………………………………………………………….. 12

Section III: Submittals…………………………………………………………………….19

Bid Proposal……………………………………………………………………….19

Statement of Experience…………………………………………………………24

Exceptions to Specifications……………………………………………………. 26

Section IV: Exhibits……………….……………………………………………………… 27

Exhibit A - Contract Agreement Template…………………………………….. 28

SECTION I

PROPOSAL INFORMATION FOR CONTRACTORS

RFP TIMELINE

The schedule of key milestones related to the City of Temple City Janitorial Services are as

follows:

• Proposal Release Date:

• Mandatory Pre-Bid Meeting:

• Written Questions Submission Deadline:

• City Response to Written Questions:

• Proposal Submittal Due Date:

• Award of Contract (Tentative):

• First Day of Janitorial Services:

June 5, 2026

June 18, 2026, 10:00 a.m.

June 23, 2026 5:00 p.m.

June 25, 2026

July 6, 2026 10:00 a.m.

August 18, 2026

October 1, 2026

1. SCOPE AND LOCATION OF WORK

The Citywide Janitorial Services (“Contract”) consists of the janitorial maintenance of multiple

facilities within the City of Temple City. The Contractor is responsible to develop a base bid

necessary to maintain the facilities as outlined in this RFP. The bid is to be presented as what

the total cost would be for each site for a 12-month period. The work to be performed under

the Contract consists of the furnishing of all labor, insurance, materials, transportation and

equipment needed to perform per the Scope of Work within this RFP.

2. EXAMINATION OF CONTRACT DOCUMENTS AND WORK SITES

Before submitting a bid, the bidder must (i) examine the Contract Documents thoroughly;

including without limitation the Agreement wherein each of the other Contract Documents is

identified; (ii) visit the sites and the locality where the work is to be performed to familiarize

themselves with local conditions that may in any manner effect the cost, progress or

performance of the work in strict accordance with the Contract Documents; (iii) familiarize

themselves with federal, state and local laws, ordinances, rules and regulations that may in

any manner affect the cost, progress or performance of the work in strict accordance with the

Contract Documents; and (iv) study and carefully correlate bidder's observations with the

Contract Documents.

Reports, if any, of investigations of physical conditions at the work sites or otherwise effecting

cost, progress or performance of the work, which have been relied upon by staff in preparing

the specifications, are identified in the Scope of Work. Before submitting the bid, the bidder

shall, at their own expense, make such additional investigations and tests as the bidder may

deem necessary to determine their bid for performance of the work in strict accordance with

the Contract Documents.

By submitting a bid, the bidder warrants that they have complied with every requirement of

this proposal and that the Contract Documents are sufficient in scope and detail to indicate

and convey understanding of all terms and conditions for performance of the work.

All questions about the meaning or intent of the Contract Documents shall be submitted in

writing to Adam Matsumoto, Parks & Recreation Director, no later than 5:00 p.m. on June 23,

2026.

All interpretations shall be issued via written Addendum, which will be posted on the city

website and e-mailed to each bidder whom attended the mandatory pre-bid meeting, but it

shall be the bidder's responsibility to make inquiry as to the Addendum issued. Failure of the

bidder to receive any such Addenda shall not relieve the bidder from any obligation under the

Contractors bid as submitted.

Only interpretations issued by written Addendum will be binding: all such Addendums shall

become part of the Contract Documents. Interpretations issued orally or by any means other

than as specified in this section shall be without legal effect.

3. INTERPRETATION OF CONTRACT DOCUMENTS

No oral representation or interpretations will be made to any Contractor as to the meaning of

the Contract Documents. Requests for interpretation shall be made in writing no later than

June 23, 2026 at 5:00 pm. Interpretations, where necessary, will be made by the City in the

form of an addendum to the Contract Documents and, when issued, will be sent as promptly

as is practical to all parties to whom the RFP documents have been issued. All such addenda

shall become part of the Contract. Requests for information shall be directed to:

City of Temple City

Adam Matsumoto, Parks & Recreation Director

E-mail – amatsumoto@templecityca.gov

It shall also be the Contractor’s responsibility to call to the attention of the city any missing

pages in the Contract Documents, including the addendum. These items shall be brought to

the attention of the Project Manager in writing at the above address no later than June 23,

2026 at 5:00 pm.

4. SUBMITTAL REQUIREMENTS

Successful proposals must include:

 Bid Proposal

 Statement of Experience

 Exceptions to Specifications

Proposals must fully address all areas requested, contain complete technical submittals,

references, and data to verify qualifications and experience and include a statement that the

City contract can be executed, and any exceptions. Proposals without complete submittal

data will be considered non-responsive. As part of the technical proposal, Contractors must

evaluate the City’s proposal terms and conditions. Any exceptions taken to the proposal

specifications must be listed as a separate item in the Exceptions to Specifications, which is

included in this RFP on page 26.

The City reserves the unilateral right to amend this RFP in writing at any time. The City also

reserves the right to cancel or re-issue the RFP at its sole discretion. Proposers shall respond

to the final written RFP and any exhibits, attachments and amendments. All proposers shall

verify if any addendum for this project has been issued by the City. It is the proposer’s

responsibility to ensure that all requirements of contract addendum are included in the

proposer’s submittal. Once all the proposals are reviewed and a successful bidder is

determined, the City Clerk will deliver a written Notice of Award to the successful proposer

(Contractor).

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Title:	2026 RFP Citywide Janitorial Services
Category:	Requests for Proposals
Status:	Open

2026 RFP Citywide Janitorial Services

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