PRJ-2503 WL Stephens Aquatic Center & Forest Park Playground RFQ Testing & Special Inspections

Location:	South Carolina
Posted:	Jun 5, 2026
Due:	Jun 22, 2026
Agency:	City of Charleston
Type of Government:	State & Local
Category:	H - Quality Control, Testing, and Inspection Services J - Maintenance, Repair, and Rebuilding of Equipment
Solicitation No:	PRJ-2503
Publication URL:	To access bid details, please log in.

Bid Number:	PRJ-2503
Bid Title:	PRJ-2503 WL Stephens Aquatic Center & Forest Park Playground RFQ Testing & Special Inspections
Category:	Capital Projects Bids
Status:	Open

Description:

Questions must be submitted before 12:00pm on June 16, 2026. Please see related documents for details.

WL Stephens Aquatic Center

Publication Date/Time:

6/5/2026 3:27 PM

Closing Date/Time:

6/22/2026 12:00 PM

Contact Person:

Zach Smith
smithz@charleston-sc.gov

Business Hours:

8:30am - 5:00pm

Plan Holders List:

N/A

Miscellaneous:

https://cityofcharlestonsc-my.sharepoint.com/:f:/g/personal/smithza_charleston-sc_gov/IgBo3Pj4ZmfJQL2ABC0ztRX2AdHOfdSmx8e37MfAd95nACc?e=eZNzAb

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The City of Charleston

Capital Projects Division

823 Meeting Street

Charleston, South Carolina 29403

www.charleston-sc.gov

Qualification Number: PRJ_2503

Qualifications will be received until: June 22, 2026

12:00 PM EST

Qualification Title: WL Stephens Aquatic Center & Forest Park Playground – Testing and Special

Inspections

Mailing Date:

Direct Inquiries to: Zach Smith: smithza@charleston-sc.gov

Vendor Name:

FEIN/SS#:

Vendor Address:

City – State – Zip:

Telephone Number:

Fax Number:

Authorized Signature: _____________________________ Title: __________________________

Date: _________________________

I certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid

for the same materials, supplies, equipment or services and is in all respects fair and without collusion or fraud. I agree to abide by all

conditions of this bid and certify that I am authorized to sign this bid for the bidder. This signed page must be included with bid

submission.

IMPORTANT

1. This solicitation seeks qualifications responding to the Scope of Work for a Materials

Testing and Special Inspections. This solicitation does not commit the City of

Charleston to award a contract, to pay any costs incurred in the preparation of

applications submitted, or to procure or contract for the services. The City reserves the

right to accept or reject any, all or any part of any qualification received as a result of this

Solicitation, or to cancel in part or in its entirety this Solicitation if it is in the best interest

of the City to do so. The City shall be the sole judge as to whether qualifications

submitted meet all requirements contained in this solicitation.

2. Offeror may mail, or hand-deliver response to the Procurement Division. Do Not Fax in

the qualification response. Please show the solicitation number on the outside of any

mailing package. The City of Charleston assumes no responsibility for unmarked or

improperly marked envelopes. If directing any other correspondence to the Procurement

Division not related to the solicitation, please do not include the solicitation number on

the envelope. If the Bidder chooses not to respond to this solicitation, it is recommended

to return the “No Qualification Response Form” to our office.

3. DEADLINE FOR SUBMISSION OF OFFER: Any qualification or offer received

after the Procurement Director or his designee has declared that the time set for opening

has arrived, shall be rejected unless the offer has been delivered to the designated

purchasing office or the governmental bodies’ mail room which services that purchasing

office prior to the qualification opening.

4. Questions regarding this solicitation must be submitted in writing to Zach Smith, no

later than 12:00 PM EST on June 22, 2026. Questions may either be faxed to 843-724-

7354 or emailed to Zach Smith, smithza@charleston-sc.gov.

City of Charleston

Department of Parks

Request for Qualifications (RFQ)

DEADLINE FOR SUBMITTALS: THURSDAY, JUNE 22, 2026 @ 12:00 PM

PROJECT DESCRIPTION AND LOCATION

The purpose of this RFQ is to select a Materials Testing and Special Inspection Consultant for the Johns

Island Recreation Center Project. Based on a response to this RFQ, the City of Charleston, (“The Owner”)

intends to select the Materials Testing and Inspection Consultant that provides the best value to the

project. The respondent, acting as the prime, is responsible for providing all the necessary information

to fulfill the requirements of this RFQ.

The Respondent shall select and organize a team appropriate for the Scope of Work for the Project.

The Respondent and their team must clearly demonstrate their ability and expertise to provide the

required services, staffing and resources to complete the project.

The Respondent and their team must comply with applicable Ordinances, Local, State and Federal Codes

and the terms and conditions of the Owner-Architect Agreement and General Conditions.

The Project:

The Owner:

Location:

Construction Manager at Risk:

Expected Construction Start:

WL Stephens Aquatic Center & Forest Park Playground

City of Charleston, South Carolina

TMS 3490400176

Hill Construction

July 2026

Brief Project Description: The project site is approx. 7.5ac. and includes a recreational facility that is

approx. 27,000 SF that encompasses a 25m x 25yd lap pool, therapy pool, locker rooms, warming

kitchen, large multi-purpose room, administration, and lobby space. Site amenities will include (2) tennis

courts, (2) basketball courts, playground, multi-purpose field, site restrooms, and pavilion structure.

ANTICIPATED SCHEDULE

The following schedule and timeline contain the anticipated dates of major milestones related to this

RFP and the subsequent process required for approval.

RFP Questions Deadline:

Last Addenda Issues:

Proposal Deadline:

Selection Committee Evaluation of Proposals:

City Council Date:

Anticipated Commencement Date for Construction:

June 7 & 14, 2026

June 16, 2026, at 12:00 PM

June 17, 2026, by COB

June 22, 2026, by 12:00 PM

1st Week of July, 2026

August 18th, 2026

July, 2026

SCOPE OF WORK

The scope of services that the Materials Testing and Special Inspection Consultant will provide includes

review of consultant’s documents, field investigations and reports, and on-site materials sampling and

laboratory analysis and reports. The respondent will team and collaborate with both the design

consultants and contractors during the construction phase.

Respondents will be expected to provide the proper level of project administration, document control,

project management, record keeping, cost control, schedule control, quality control and plan checking

as required by industry standards of practice. All design work will be closely coordinated with the other

design team consultants as to schedule, scope, presentation format, budget control and all project

parameters.

The City of Charleston will be soliciting proposals for these services from selected firms listed on the

South Carolina Budget and Control Board Building Inspection Services Statewide Term Contract.

As a part of the services to be provided, respondents are expected to have a working knowledge of

Federal, State, and Local Codes and have professional registration and/or certification in South Carolina.

The City of Charleston Building Department will be responsible for all 2021 SCBC §110 related

inspections. The Consultant will be responsible for all special inspections, per 2021 SCBC chapter 17.

The respondent’s proposal shall be based on the Scope of Services for this project to include but NOT

LIMITED to the following:

Reference additional detailed requirements for scope of work in attachments via City of Charleston

Bidline: (link below in advertisement)

1. Project Manual + Schedule – 100% Design Development dated March 30, 2026

2. Drawing Set - 100% Design Development issued March 30, 2026

https://www.charleston-sc.gov/Bids.aspx?CatID=17

Quality Assurance

1. Implement all measures to ensure proper quality control of mixed concrete, concrete

temperature, proper sub-grade preparation, steel reinforcement, etc.

2. All equipment must be regularly calibrated and maintained in good working condition for the

duration of the project.

3. Identify procedures and guidelines for field and laboratory testing.

4. All testing methods need to take in to account the Contractor’s proposed procedures.

5. All sampling and testing shall be performed in a timely manner not to impede the project

schedule, with minimal interference to the Contractor’s work.

6. The consultant shall furnish all labor, material, supplies, tools, machinery, equipment,

transportation, and supervision as necessary.

7. Periodic visits to the job site from the QA/QC to ensure field testing is being performed in

accordance with governing procedures and specifications.

Reporting

1. Submit written reports to the Project Manager to include a general description of the

inspections and test performed with identification of the specific project area/materials

involved, identification of the standard sampling and test methods utilized, findings and test

results, and an appendix of terminology and symbols used in a regular and timely manner.

2. Immediately notify the Project Manager, in writing, of any materials, procedures or test results

not in compliance with the project plans or specifications.

3. Maintain an inspection and testing services log for submittal with invoicing. This log will need to

include but not limited to information regarding inspection or testing services and fees and

cumulative totals.

4. Provide recommendations and conclusions on tests.

5. Provide detailed daily reports as required on field and laboratory observations and procedures.

6. Retain all data including sketches, reports, computer files, and other documents for a five (5)

year period following completion of the project.

PRICE BREAKDOWN FOR QUALIFICATIONS

Provide a comprehensive list of all unit price fees that might apply in the delivery of the service. Fees

shall include any reimbursable expenses and appropriate mark-up rates for sub-consultant work at no

more than 10% of the actual cost. Present a total Not-to-Exceed Fee for the project scope of work and

scope of services, with a breakdown based on unit cost per test as well as hourly rates for technician

times. Please specify any other presentation materials, project related costs or expense items that

should be considered. Provide unit costs for typical testing procedures.

GENERAL INFORMATION

PROCUREMENT PROCESS

The RFQ (Request for Qualification) is not a bid. In the event the City elects to negotiate a

contract with the successful Vendor, any contract shall contain, at a minimum, the term and

conditions (or substantially the same term and conditions) as hereinafter stated. The City

reserves the right, in its sole discretion, to reject all submissions, reissue a subsequent RFQ,

terminate, restructure or amend this procurement process at any time. The final selection and

contract negotiation rests solely with the City.

QUESTIONS

Every effort has been made to insure that all information needed by the Offeror is included

herein; however, questions are allowed and encouraged to clear up any information as described

herein, etc. The City will not accept telephone calls or visits regarding this RFQ. All questions

shall be in writing and addressed to: Zach Smith, City of Charleston, Capital Projects

Division, 823 Meeting Street, Charleston, South Carolina 29403, or email to:

smithza@charleston-sc.gov. Written Questions may also be faxed to: 843-724-7354. All

questions must be received before 12:00 PM on June 16, 2026. No interpretation shall be

binding upon the City unless in writing from the City’s Corporate Counsel.

ORAL STATEMENTS

No oral statement of any person shall modify or otherwise change, or affect the terms, conditions

or specifications stated in the resulting contract. The City of Charleston shall not be legally

bound by any amendment or interpretation that is not in writing.

NON-ENDORSEMENT

If a Qualification is accepted, the successful Offeror shall not issue any news releases or other

statements pertaining to the award or servicing of the agreement that state or imply the City’s

endorsement of the successful Offeror’s product or services.

PROPRIETARY INFORMATION

If an Offeror does not desire proprietary information in the Qualification to be disclosed, the

Offeror shall identify all proprietary information in the Qualification. This identification will be

done by individually marking each page with the words “Proprietary Information” or

“Confidential” on which such proprietary information is found. If the Offeror fails to identify

proprietary information, it agrees that by submission of its Qualification that those sections shall

be deemed non-proprietary and made available upon request through the Freedom of Information

Act.

UNAUTHORIZED COMMUNICATIONS

Respondents’ contact regarding this RFQ with employees or officials of the City of Charleston

will result in disqualification from this procurement process. Any oral communications are

considered unofficial and non-binding with regard to this RFQ. The only authorized contacts for

this procurement are any designated Procurement staff.

CONTRACTOR SOLELY RESPONSIBLE FOR PERFORMANCE

Vendor shall be responsible for the performance of the services required by the contract. Vendor

is an independent contractor and does not act as the City’s agent or employee.

DISQUALIFICATION OF OFFERORS

Offerors may be disqualified for any of the following reasons:

• Reason to believe collusion exists among the Offerors

• The Offeror is involved in any litigation against the City

• The Offeror is in arrears on any existing contract or has defaulted on a previous

contract with the City

• Lack of financial stability

• Failure to perform under previous or present contracts with the City

• Is currently debarred by the State of South Carolina Procurement Services

SUSPENSION AND DEBARMENT

The Offeror certifies, by submission of this qualification, that neither it nor its principals are

presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily

excluded from participation in this transaction by any federal, state or local agency. Where the

Offeror is unable to certify to any of the statements in this certification, such Offeror shall attach

an explanation to this qualification.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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PRJ-2503 WL Stephens Aquatic Center & Forest Park Playground RFQ Testing & Special Inspections

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See also