Construction Management & Inspection Services for Phase 3: Superstructure (Multipurpose...

Location:	California
Posted:	Dec 10, 2025
Due:	Jan 23, 2026
Agency:	Las Gallinas Valley Sanitary District
Type of Government:	State & Local
Category:	38 - Construction, Mining, Excavating, and Highway Mainenance Equipment
Publication URL:	To access bid details, please log in.

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October 9, 2025

To: Interested Parties

Re: Request for Proposals (RFP) for

Construction Management and Inspection Services

PHASE 3: SUPERSTRUCTURE (Multipurpose Laboratory Building)

Job No. 24600-01

Dear Prospective Consultants:

Las Gallinas Valley Sanitary District is soliciting proposals from qualified consultants to provide

Construction Management and Inspection Services for the PHASE 3: SUPERSTRUCTURE

(Multipurpose Laboratory Building) project. The project and scope of work are described in the

enclosed RFP.

If you would like your firm to be considered, an electronic copy of your proposal in PDF format

must be emailed to the attention of Michael P. Cortez at mcortez@lgvsd.org cc: Patty Quinn at

pquinn@lgvsd.org with the project name as subject heading, no later than 2:00 PM on

November 24, 2025. Proposer shall call the District Engineering Department at 415-472-1734

after submitting the proposal to confirm receipt before the deadline.

An interview process for the selection of a consultant, if deemed necessary by the District, is

tentatively scheduled for the week of December 1, 2025. The award of a contract for this RFP is

scheduled for December 18, 2025.

Please contact me or Patty Quinn via email if you have any questions related to the contents

and requirements of the RFP. Questions received after the inquiry deadline of October 27, 2025

may not be addressed.

Please call me at (415) 472-1734, extension 18, if you have any questions.

Sincerely,

Michael Cortez, PE

District Engineer

101 Lucas Valley Road Suite 300 • San Rafael, CA 94903 • 415.472-1734 • Fax 415.499-7715 • WWW.LGVSD.ORG

RFP - CM & Inspection Services

Phase 3: Superstructure (Multipurpose Lab Building)

Page 1 of 57

REQUEST FOR PROPOSALS

FOR CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES

PHASE 3: SUPERSTRUCTURE (Multipurpose Laboratory Building)

JOB NO. 24000-01

1.0 BACKGROUND

PHASE 3: SUPERSTRUCTURE (Multipurpose Laboratory Building) project (Project) is the

final phase of a three-phase project consisting of a two-story building elevated on a

raised level 1 structural deck. PHASE 1: PLANT UTILITIES RELOCATION and PHASE 2:

FOUNDATION INSTALLATION were issued under separate contracts to finish

construction before the commencement of Phase 3. The scope of Phase 3 includes the

construction of the superstructure on the foundation installed in Phase 2. Also included

are site improvements and phased demolition of the existing laboratory, which is to

remain operational until the new laboratory space is complete and occupiable. The

project is expected to achieve LEED Gold certification, and the General Contractor is

responsible for tracking and submitting the required documents to the U.S. Green

Building Council (USGBC).

The design consultant for the Project is Noll and Tam Architects. The Engineer’s estimate

of construction costs is $18,400,000 and the construction duration is 365 calendar days.

See Attachments 2a, 2b, and 2c for the bidding documents.

2.0 TENTATIVE CONSTRUCTION SCHEDULE

Bid Opening of Construction Bids:

Award of Construction Contract:

Preconstruction Meeting with Contractor:

Notice to Proceed to Contractor:

Construction Period:

November 20, 2025

December 18, 2025

Late December 2025

January 2025

365 Calendar Days

3.0 SCOPE OF WORK

The scope of work shall be sufficient to address the following tasks:

Task 1: Construction Management

1. Act as the District's primary contact with Contractor, City of San Rafael, and other

agencies having jurisdiction, such as BCDC, County of Marin, etc.

2. Provide oversight for the construction management of all testing, construction,

inspection, acceptance, and other requirements of the Project.

3. Conduct and document the preconstruction conference.

4. Conduct and document weekly construction job site meetings with the Contractor’s

supervisor and other required meetings as necessary.

RFP - CM & Inspection Services

Phase 3: Superstructure (Multipurpose Lab Building)

Page 2 of 57

5. At least three (3) years of recent experience using construction management software

systems.

6. Review, coordinate, and track submittals, shop drawings, requests for information

(RFIs), and change orders between Contractor and District staff.

7. Prepare responses to RFIs and miscellaneous correspondence related to the Project.

8. Prepare and submit to the District a weekly progress report.

9. Review payment requests from the Contractor and recommend payment by the District.

10. Review Project schedules submitted by Contractor and track construction progress.

11. Meet with District staff to advise on overall Project progress and to notify them of any

potential delays, scheduling conflicts, or other conflicts with the Project.

12. Determine changed conditions, define scope, prepare an independent cost estimate,

negotiate with the Contractor, and prepare and process change orders for incorporation

into the contract.

13. Coordinate and manage the drawings and specifications, clarification and interpretation,

shop drawings, and submittal review processes.

14. Ensure that the Contractor maintains field mark-up drawings for use in preparation of

as-builts and verify records for accuracy before final close-out.

15. Collect, compile, review, and ensure that as-built information is accurately shown in the

original set of plans.

16. Review as-builts from Contractor and submit to the District a final set of as-builts.

17. Coordinate the activities of the materials testing sub-consultant(s).

18. Identify plan/construction issues and bring them directly to the attention of the District

before discussing them with the Contractor.

19. Work to resolve conflicts that may arise during construction of the Project.

20. Coordinate with the District’s Labor Compliance consultant (CCMI) for Contractor

certified payrolls and other requirements.

21. Provide Inspector and field personnel certified payrolls and comply with labor

compliance requirements.

22. Provide claims management services and coordinate the resolution and processing of all

claims related to the construction of the Project.

23. Additional tasks that the Consultant feels should be added to the Scope of Work to

better meet the objective.

24. Materials Testing:

a. Provide management and coordination of special laboratory testing on select

suitable samples to assure compliance with the quality and functional

requirements of the specifications.

b. Quality Assurance: Manage quality assurance material testing, review technical

submittals for conformance with the contract documents, read and interpret

technical specifications, and recommend to the District issuance of deficiency

notices for non-conformances.

c. Consultant shall include a third-party materials testing firm in the proposal and

provide an allowance of approximately half of one percent (½ %) of the

engineer’s construction cost estimate for materials testing. The third-party

testing firm shall be compensated on a time-and-materials basis.

RFP - CM & Inspection Services

Phase 3: Superstructure (Multipurpose Lab Building)

Page 3 of 57

Task 2: Inspection Services

1. Provide ongoing construction inspection for all aspects of the Project throughout all

stages of construction to ensure that construction complies with the plans and

specifications. Tentative working hours are between 7:30 AM and 4:00 PM. The District

office is open on weekdays from 6:00 AM to 3:30 PM, closed on alternate Fridays. The

Inspector shall plan his schedule between the working hours at the jobsite and District

business hours as necessary.

2. The Project may require some work to be done at night between 7:00 PM and 5:00 AM.

The Inspector shall be at the job site during construction.

3. Acts as liaison in the field between Contractor, District, and representatives from City of

San Rafael, and all other utility owners throughout all phases of construction.

4. Monitor and coordinate overall safety at the jobsite.

5. Monitor and coordinate Contractor maintenance of field changes to plans and

specifications during construction.

6. Review the Project for safety issues and concerns and bring these to the attention of the

Contractor and District.

7. Perform final inspection for all aspects of construction, including new items that may

arise resulting from the Contractor’s activities.

8. Maintain project reports containing inspection reports, pictures during construction,

and material testing reports, and submit to the District as requested.

9. Schedule and conduct substantial completion inspections, issue punch lists, review

compliance, and recommend acceptance by the District.

10. Certification in the appropriate category needed to perform construction inspection

according to the best industry practice, specifically:

a. Civil/Structural/Architectural – nationally and construction industry recognized

technical certification.

b. Mechanical – nationally and construction industry recognized technical

certification.

c. Electrical/I&C – International Code Council Commercial Electrical Certification.

d. Other Certifications as needed for the Project.

11. Consultants shall comply with prevailing wage and other California Labor Code Section

1771 requirements for inspectors and other employees as may be required by law.

4.0 DELIVERABLES

Consultant shall process and submit the following promptly during all stages of construction as

applicable:

1. Meetings: Upon receipt of a Notice of Award, Consultant shall schedule a pre-

construction meeting with the Contractor. Consultant shall schedule weekly or biweekly

progress meetings with the Contractor and the District, and prepare meeting agendas

and minutes, as appropriate.

RFP - CM & Inspection Services

Phase 3: Superstructure (Multipurpose Lab Building)

Page 4 of 57

2. Construction Management Documents: Consultant shall coordinate submittal and

processing of change order forms, progress billings, pre-lien notices, submittals, and

RFIs, etc., during construction and project closeout.

3. Construction Inspection Documents: Consultant shall prepare inspection reports,

coordinate testing of materials, and other requirements during construction.

4. As-built Drawings. Consultant shall coordinate the preparation of final as-built drawings

with Contractor and ensure that all changes to the original plans and specifications have

been incorporated before the release of final progress payment to the Contractor.

Consultant shall submit a copy of the as-built drawings to the District.

5. Operation and Maintenance Manuals: Consultant shall coordinate the compilation of

manufacturer's Operation and Maintenance Manuals for the equipment and materials

installed on the Project, if applicable.

6. Final Reports: Consultant shall prepare a final report containing copies of all

correspondence, reports, daily reports, meeting notes, digital videos, digital

photographs in an organized manner, payment requests, equipment submittals, change

orders, requests for information, punch lists, summary of contract start-up, closeout

and acceptance, lien-release forms, including the final resolution of claims or disputed

work and other documents associated with the Project generated, or received by the

Construction Manager.

7. Electronic Media: Consultant shall provide District with a complete set of all records of

the Project as outlined above in electronic format, such as a USB flash drive.

5.0 FIELD OFFICE

The Contract Documents do not require the Contractor to provide for field offices for other

parties who may be working on the Project during construction. The Consultant shall include in

the proposal the cost of providing and maintaining temporary field offices necessary for the

proper execution of its responsibilities as outlined in this RFP. District facilities will not be

available to the Consultant during construction of the Project.

6.0 TENTATIVE CM CONSULTANT SELECTION SCHEDULE

Proposal Deadline:

Proposal Questions Deadline

Interviews if necessary:

Award of Consultant Agreement:

Construction Period/Contract Duration

November 24, 2025 at 2:00 PM

October 27, 2025

Week of December 1, 2025 (tentative)

December 18, 2025 (tentative)

365 Calendar Days

RFP - CM & Inspection Services

Phase 3: Superstructure (Multipurpose Lab Building)

Page 5 of 57

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Project Name	Job Number	Proposal Deadline
Construction Management & Inspection Services for Phase 3: Superstructure (Multipurpose Laboratory Building)	24600-01	1/23/2026, 2:00 PM

Construction Management & Inspection Services for Phase 3: Superstructure (Multipurpose Laboratory Building)

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See also