2026-08-28 USD 450 HVAC Replacement TS Cafeteria

Location:	Kansas
Posted:	Aug 28, 2026
Due:	Sep 11, 2026
Agency:	Shawnee Heights District
Type of Government:	State & Local
Category:	Z - Maintenance, Repair or Alteration of Real Property
Publication URL:	To access bid details, please log in.

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REQUEST FOR PROPOSALS

Project:

HVAC System Replacement(s)

Owner:

Shawnee Heights School District

Unified School District 450

Sealed proposals for the Shawnee Heights School District (Owner) for HVAC system

replacement/renovation work at various facilities will be received via postage mail/in-

person delivery at:

Shawnee Heights Unified School District 450

Attn: Amy Deckard, Central Office

4401 SE Shawnee Heights Road

Tecumseh, KS 66542

until 2:00PM local time, September 11th, 2026 at which time and place the bids will be

opened and the bid price read aloud. Bids received after the time above will be returned

unopened.

Project Description:

The scope of work includes construction, labor, equipment, and all associated materials for

the replacement and installation of the following units:

Project: Replace 15T RTU-16 serial # 5101006614D. This unit serves the cafeteria at

Tecumseh South Elementary School, 3346 SE Tecumseh Rd, Tecumseh, KS 66542.

1. Disconnect and remove existing RTU.

2. Provide crane service to lower old unit and lift new unit onto rooftop.

3. Furnish and install new 15T Trane Precedent RTU equipped with economizer, hail

guards, 54KW electrical heat kit and curb adapter.

4. Install new electrical disconnect.

5. Connect electrical and drain as required.

6. Reconnect to system controls.

7. Start unit and test operations.

8. All labor, material, equipment and standard shipping to be included.

Contractors may be asked to submit Contractor's Qualification Statement, AIA Document

A305 if they win the bid. Upon review of the Qualification Statement document, the Owner

shall have the right to take such steps as he deems necessary to determine the ability of the

Contractor to perform the Work, and the Contractor shall furnish to the Owner such

additional information and data for this purpose, as they may request. The right is reserved

to reject any Bid after an investigation or consideration of the information and data

submitted by such Contractor.

A pre-bid conference is scheduled for September 1st, 2026 at 11:00 a.m. local time.

The pre-bid meeting will begin at:

Shawnee Heights USD 450 Support Services Building

4225 SE Shawnee Heights Road

Tecumseh, KS 66542

This project needs to be substantially complete prior to October 18th, 2026. In the event

the project is not substantially complete prior to the date referenced, Shawnee Heights,

USD450 will require the contractor awarded this project a penalty of $1,000 per day. This

penalty will be withheld from the final payment issued to the contractor, unless the

contractor has written permission from Shawnee Heights USD450 stating that the deadline

can be extended. Substantial completion shall be determined by Shawnee Heights USD 450

Director of Support Services, Micah Stegall.

General Work Requirements.

The contractor will be required to start the work per the schedule included herein.

Liquidated damages as stated on the bid form will be assessed for each consecutive

calendar day which the work is not substantially complete, beginning with the first day

beyond the substantial completion time stated. Substantial completion is the owner’s

ability to utilize the facility for its intended purpose. Shawnee Heights Public Schools will

be the sole judge of substantial completion.

The owner reserves the right and may delay work if scheduling between school

administration and contractor cannot be resolved.

It will be the contractor’s responsibility to have the approaching licenses and permits

required by the state and/or municipality in which the work will be performed. It is also

the contractor’s responsibility to make certain all work and material meets local and state

codes. Bidders shall include permit fees in their bid.

The contractor shall observe and comply with all ordinances, laws, and regulations, and

shall protect and indemnify the owner against any claim or liability arising from or based

on any violation of the same. The contractor shall comply with all regulations of agencies

having jurisdiction with respect to sanitation and safety during construction.

Contractor shall be responsible for protection of the adjacent spaces during all phases of

the project, demolition material storage and new construction.

All items furnished must be of their respective kinds and will be free from defects in

material and workmanship. Items will be subject to our inspection and approval at any

time. Items furnished must be manufactured in compliance with all existing legal or

governmental directives.

All work shall be of the highest quality. The contractor and subcontractor shall check their

work regularly for quality and conformance as the work is in progress. Unsatisfactory work

shall be corrected immediately.

The contractor shall promptly correct work rejected by the owner or failing to conform to

the requirements of the contract documents, whether observed before or after

substantially completion and whether or not fabricated, installed or completed. The

contractor shall bear all costs of correcting such rejected work, including additional testing

and inspections and compensation for owner services and expenses made necessary

thereby.

As work is completed by the contractor/subcontractor, it shall be his responsibility to

remove all excess material, equipment and debris from the premises.

Upon substantial completion, a scheduled punch list inspection shall be conducted by the

school district to identify any item(s) requiring additional work. All items noted on the

punch list shall be accomplished by the contractor prior to final payment.

The bidder agrees to furnish all material, labor, tools, expendable equipment, and all utility

and transportation services necessary to perform and complete, in a workmanlike manner,

all of the work required in accord with the bid documents.

All Bidders shall visit the site prior to submitting Bids. This requirement may be fulfilled by

attending the pre-bid conference.

Questions can be directed via email to bids@usd450.net. Questions must be submitted by

5:00 p.m. September 4th, 2026. Questions will not be taken verbally or in person. Answers

to all questions will be added to this invitation on the district website by 5:00 p.m.

September 9th, 2026.

The Owner reserves the right to waive any defects and informalities in Bids, to reject any or

all Bids, to take any or all Bids under advisement, or to accept any Bid as may be deemed in

its interest of meeting the standards of lowest responsible Bid.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

2026-08-28 USD 450 HVAC Replacement TS Cafeteria

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See also