JANITORIAL SERVICES
| Location: | Florida |
|---|---|
| Posted: | Jul 10, 2026 |
| Due: | Aug 3, 2026 |
| Agency: | Suwannee River Water Management District |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | NO. 26/27-003 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
NO. 26/27-003
|
| Bid Title: |
JANITORIAL SERVICES
|
| Category: | Bids, Proposals and Qualifications |
| Status: | Open |
|
Attachment Preview
SUWANNEE RIVER WATER MANAGEMENT DISTRICT
REQUEST FOR PROPOSAL
NO. 26/27-003
JANITORIAL SERVICES
Section
1
2
3
4
5
6
Table of Contents
Title
Introduction
Proposed Schedule
Instructions to Bidders
Key Points
Scope of Work
Bid Response Form
Page
2
2
2-3
3-5
5-6
7
Suwannee River Water Management District
9225 CR 49
Live Oak, FL 32060
386-362-1001
386-362-1056 (Fax)
800-226-1066 (Florida only)
www.mysuwanneeriver.com
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SECTION 1 - INTRODUCTION
The Suwannee River Water Management District (District) is conducting this Request for Proposal for
Janitorial Services at District headquarters in Live Oak, Florida. The District headquarters' complex consists
of 4 buildings containing 2 large conference room areas, 6 restroom facilities, 100 offices, 1 breakroom and
1 kitchen area. Janitorial services will be performed after 5:30 p.m. three days a week on non-board meeting
weeks (Monday/Wednesday/Friday) and 4 days a week on board meeting weeks
(Monday/Tuesday/Wednesday/Friday).
The initial contract shall be for a period of three years with two subsequent one-year renewals based upon
the mutual agreement of the District and the Contractor.
SECTION 2 - PROPOSED SCHEDULE
July 10, 2026
Release of Request for Proposal
July 15, 2026**
Mandatory Pre-Proposal Meeting 2:00 P.M.**
July 24, 2026
Questions DUE BY 5:00 P.M.
July 29, 2026
District will post all questions that were asked
during the question period and answers to those
questions on or before 5:00 PM.
August 3, 2026*
Proposals DUE PRIOR TO 2:00 p.m. at District
Headquarters. Opening will occur at this time. *
August 11, 2026*
Selection Committee Meeting at District
Headquarters*
October 1, 2026
Anticipated contract start date.
* Denotes an optional public meeting. The District is located at the corner of U.S. 90 and C.R. 49 in Live
Oak, Florida. All times are Eastern Daylight Time (EDT).
**Denotes a mandatory public meeting. In order to qualify for submission of PROPOSAL you must attend
the mandatory pre-proposal meeting.
SECTION 3 - INSTRUCTIONS TO PROPOSERS
Bidder Qualifications: Bidders shall be bonded, licensed, and insured.
Questions: To provide equal opportunity and ensure the same information is provided to all proposers, any
questions should be submitted by email to Tyler Winburn at Tyler.Winburn@srwmd.org on or before July 24,
2026. The questions with answers will be posted on the District website www.mysuwanneeriver.com, and
DemandStar on July 24, 2026. District staff are not authorized to orally interpret the meaning of the
specification or other agreement documents, or correct any apparent ambiguity, inconsistency, or error
therein.
Delivery of Proposal: The Bid package must be submitted electronically through Demand Star.
https://www.demandstar.com/app/agencies/florida/suwannee-river-water-management-district/procurement
Proposal packages are due to be submitted through DemandStar by 2 p.m. August 3, 2026.
Proposals received after this time, for any reason, will be rejected.
Additional Information: Additional Request for Proposal packages may be obtained from the District website
www.mysuwanneeriver.com
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ADA Compliance: Vendor must ensure that the electronic version of the Response and all documents
submitted electronically are accessible according to 282.603 Florida Statutes and Section 508 of the
Rehabilitation Act of 1973 relating to the creation and use of electronic documents. This requirement applies
to editable formats, such as Microsoft Word, as well as portable document formats (PDF). All proposals
submitted in electronic/digital format must include a certification by the Vendor that the electronic submission
and all supporting documents are accessible according to 282.603 Florida Statutes and Section 508 of the
Rehabilitation Act of 1973 relating to the creation and use of electronic documents.
It is the obligation of the proposer to ensure that it has reviewed all amendments and all questions and
answers to this RFP as posted on the District website to ensure that the proposal responds to the most
current information available for the RFP.
SECTION 4 - KEY POINTS
Evaluation by District: The District intends to contract with one firm, the contract shall be awarded to the
responsible and responsive vendor who submits the lowest responsive proposal that provides the best value
to the District as calculated using the criteria listed in "Evaluation of Responses" section. To be considered a
"Responsive Vendor" Respondents must 1.) attend the Mandatory Pre-Bid meeting, 2.) provide all
information requested in SECTION 6. Failure to meet any of the criteria will result in a "non-responsive
vendor" and the proposal will be rejected.
Evaluation of Responses: Responsive, responsible proposals shall include all requested information or
documentation as described in SECTION 6 and will be evaluated using the following five criteria.
Firm Name
Evaluation Criteria
Weight
Score
Total
1. Project cost
effectiveness
- Total price submitted
- Ability to perform the
scope of work
40%
2. Work Experience
- Prior experience with
the District or similar
entities
25%
3. Established Business
- Length of time in
business
15%
4. Location
- Location of office in
relation to District
headquarters
- Location of
Supervisor/ Manager in
relation to District
headquarters
20%
Proposal Score
100%
3
Selection Committee members will individually evaluate and score all responsive, responsible proposals
using the following system:
• STEP ONE - Individual Selection Committee members will develop a total proposal score for each
submitted proposal based on the five evaluation criteria areas listed above and their weighted values.
For each criteria area, individual Selection Committee members can apply a score ranging from (5)
representing high/excellent to (1) representing low/unsatisfactory. Using this system, in combination with
the weighted values, (5) is the highest score a Selection Committee member can give any individual
proposal.
• STEP TWO - Individual Selection Committee member scores for each proposal will then be added
together to produce a final total score for each individual proposal. Based on this system, and assuming
three committee members, 15 is the highest final total score any individual proposal can receive from all
combined Selection Committee scores.
• STEP THREE - Based on these combined final total scores, the proposal/firm that has the highest final
total score will be contacted for contract negotiations.
Challenge of Solicitation Process: If a potential proposer protests any provisions of this bid invitation, a
notice of intent to protest shall be filed with the District, in writing, within 72 hours after the posting of the
Request for Proposal on the District's website and the proposer shall file a formal written protest within ten
(10) days after filing of notice of intent to protest. Any proposer who files a formal written protest pursuant to
Chapter 28-110, Florida Administrative Code, and Section 120.57(3), Florida Statutes shall post with the
District at the time of filing the formal written protest, a bond pursuant to Section 287.042(2)(c), Florida
Statutes (2010).
Failure to file a notice of intent to protest or failure to file a formal written protest within the time prescribed in
Chapter 28-110, Florida Administrative Code and Section 120.57(3), Florida Statutes, or failure to post the
bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of
proceedings under Chapter 120, Florida Statutes. More specifically, "Failure to file a protest within the time
prescribed in Section 120.57(3) Florida Statutes shall constitute a waiver of proceedings under Chapter 120
of Florida Statutes."
Challenge of District's Intent to Award Contract: If a proposer intends to protest District's intent to award
contract, the notice of intent to protest must be filed with the District, in writing, within 72 hours after posting
of a notice of intent to award contract and the proposer shall file a formal written protest within ten (10) days
after filing of notice of intent to protest. Any proposer who files a formal written protest pursuant to Chapter
28-110, Florida Administrative Code, and Section 120.57(3), Florida Statutes shall post with the District at
the time of filing the formal written protest, a bond pursuant to Section 287.042(2)(c), Florida Statutes
(2010).
Failure to file a notice of intent to protest or failure to file a formal written protest within the time prescribed in
Chapter 28-110, Florida Administrative Code and Section 120.57(3), Florida Statutes, or failure to post the
bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of
proceedings under Chapter 120, Florida Statutes. More specifically, "Failure to file a protest within the time
prescribed in Section 120.57(3) Florida Statutes shall constitute a waiver of proceedings under Chapter 120
of Florida Statutes."
Americans with Disabilities Act: The District does not discriminate upon the basis of any individual's disability
status. This nondiscrimination policy involves every aspect of the District's functions including one's access
to, participation, employment, or treatment in its programs or activities. Anyone requiring reasonable
accommodation as provided for in the Americans with Disabilities Act should contact the District at (386)
362-1001 or (800) 226-1066 (Florida only). The District's fax number is (386) 362-1056.
Minority Business Enterprises: The District recognizes fair and open competition as a basic tenet of public
procurement. Bidders doing business with the District are prohibited from discriminating on the basis of race,
color, creed, national origin, handicap, age, or sex. The District encourages participation by minority
business enterprises. Whenever two or more service providers are ranked equally, a minority business
enterprise shall be given preference in the award process.
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Veteran's Preference: In the absence of minority business enterprise, whenever two or more service
providers are ranked equally by the District, a veteran-owned business enterprise shall be given preference
in the award process.
Drug Free Workplace Act: The selected proposer shall represent that it has established a drug free
workplace.
Public Entity Crime: Section 287.133(2)(a), Florida Statutes, states "A person or affiliate who has been
placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a
contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public
entity for the construction or repair of a public building or public work, may not submit bids on leases of real
property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or
consultant under a contract with any public entity, and may not transact business with any public entity in
excess of the threshold amount provided in s.287.017 for CATEGORY TWO for a period of 36 months from
the date of being placed on the convicted vendor list."
Scrutinized Company: Section 287.135, Florida Statutes, states "A company is ineligible to, and may not, bid
on, submit a proposal for, or enter into or renew a contract with an agency or local governmental entity for
goods or services of:
a. Any amount if, at the time of bidding on, submitting a proposal for, or entering into or renewing such
contract, the company is on the Scrutinized Companies that Boycott Israel List, created pursuant to s.
215.4725, or is engaged in a boycott of Israel; or
b. One million dollars or more if, at the time of bidding on, submitting a proposal for, or entering into or
renewing such contract, the company:
1. Is on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with
Activities in the Iran Petroleum Energy Sector List, created pursuant to s. 215.473; or
2. Is engaged in business operations in Cuba or Syria."
Insurance Requirements: If awarded, proposer shall represent and guarantee that all employees, agents,
servants or representatives of the bidder, and all employees, agents, servants, or representatives of
subcontractors are covered by workers' compensation insurance as required by Florida Statute. Prior to
entering into contract with the District, proposer shall furnish District with certificates of insurance, naming
District as named or additional insured without waiving any defense of sovereign immunity or increasing the
limits of District's liability in excess of the Florida Statutory Cap under Florida Statute 768.28(5) for items 2
and 3 below, providing evidence that proposer has in full force and effect the following minimum insurance
with insurers authorized to do business in the State of Florida:
3. Workers' compensation insurance as required above;
4. Motor vehicular liability insurance with limits of not less than $300,000 combined single limit which
insurance shall be applicable to any and all vehicles utilized by bidder to provide the services requested
by District;
5. General liability insurance for all services rendered by bidder for the requested services with a minimum
of $300,000 personal and advertising injury and $300,000 general aggregate.
The certificate of insurance shall also provide that District shall be notified in writing by the carrier at least 30
days prior to any cancellation of said insurance.
Rejection of Responses: The District reserves the right to reject any and all bids or other proposals
submitted in response to District invitation. District also reserves the right to waive any minor deviations in
an otherwise valid proposal. The District reserves the right to waive technical, non-substantive deficiencies
in responses.
Proposers to this solicitation or persons acting on their behalf may not contact, between the release
of the solicitation and the end of the 72 business hour period following the agency posting the
notice of intended award, any employee or officer of the District concerning any aspect of this
solicitation, except in writing as indicated above. Violation of this provision may be grounds for
rejecting a response.
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