CSP 27.03 - West Brook High School Roofing Project Addendum No. 2

Location:	Texas
Posted:	Nov 11, 2026
Due:	Nov 20, 2026
Agency:	Beaumont Independent School District
Type of Government:	State & Local
Category:	Z - Maintenance, Repair or Alteration of Real Property
Publication URL:	To access bid details, please log in.

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REQUEST FOR COMPETITIVE SEALED PROPOSALS

BEAUMONT INDEPENDENT SCHOOL DISTRICT

CSP 27.03 – WEST BROOK HIGH SCHOOL ROOFING PROJECT

West Brook High School Roofing Project

CSP 27.03

Issued by:

Beaumont Independent School District – Procurement Department

3395 Harrison Avenue

Beaumont, TX 77706

Phone: 409-617-5000

URL: www.bmtisd.com

Email: bids@bmtisd.com

CSP# 27.03

Page 1 of 35

REQUEST FOR COMPETITIVE SEALED PROPOSALS

BEAUMONT INDEPENDENT SCHOOL DISTRICT

CSP 27.03 – WEST BROOK HIGH SCHOOL ROOFING PROJECT

SECTION 1 – PROJECT OVERVIEW

Project Schedule:

Pre-Proposal Conference: Friday, October 30, 2026, at 10:00 a.m.

Questions Due: Wednesday, November 4, 2026, by 2:00 p.m.

Responses to Questions Posted: Wednesday, November 11, 2026, by 2:00 p.m.

Response to CSP Due: Friday, November 20, 2026, by 2:00 p.m.

Reference Questionnaires Due: Friday, November 20, 2026, by 2:00 p.m.

Ranking - Board Action & Contract Approval: Estimated December 15, 2026

Notice to Proceed: Estimated January 18, 2027

Estimated date of Substantial Completion: Estimated April 30, 2027

Project Overview and Scope: Beaumont Independent School District (“BISD,” “District,” “Owner”) is seeking Competitive

Sealed Proposals from qualified proposers to provide construction services for the West Brook High School Roofing Project

at West Brook High School, 8750 Phelan Boulevard, Beaumont, TX 77706 (the “Project”). The Project scope of work

consists of complete silicone roofing system for the High School and Batting Facility and as set forth in the Project Manual,

incorporated by reference herein.

Estimated Budget: The estimated budget for the Project is $1,100,000.

Award/Contract Approval: This procurement, any award under this procurement, and the resulting contract, if any, is

subject to approval by the BISD Board. Subsequent to required approval, the only person authorized to commit BISD

contractually is the Superintendent. This solicitation is an invitation for sealed proposals and neither this solicitation nor

the response or the proposal from any prospective proposer/contractor (“Proposer”) shall create a contractual

relationship that would bind BISD until such time as both BISD and the selected proposer/contractor sign a legally binding

contract, which includes, without limitation, the terms required by BISD.

A response to this procurement solicitation is an offer to contract with BISD based upon the terms, conditions, scope of

work, and specifications contained in this procurement solicitation and the construction documents. A contract is not

formed unless and until a proposal is accepted and awarded by BISD after approval by the BISD Board of Managers. BISD

will utilize BISD’s Minor construction agreement. Any exceptions to BISD’s modifications to the Minor construction

agreement must be clearly indicated in the proposer’s submission. Each Proposer, by making its proposal, represents that

the Proposer has read, understands, and agrees to BISD’s Minor construction agreement.

Pre-Proposal Conference: Pre-Proposal conference agenda will include review of topics that may affect proper

preparation and submittal of proposals and is scheduled for 10:00 a.m. on Friday, October 30, 2026 at West Brook High

School, 8750 Phelan Blvd., Beaumont, TX 77706. Attendance at the pre-proposal meeting is not mandatory, but all

proposers are highly encouraged to attend.

Proposal Deadline/Submission of Proposals: Sealed proposals for the construction work to be performed as required

and/or contemplated under this request for competitive sealed proposals and as described herein, including but not

limited to in Section 2 – Instruction to Proposers, and the construction documents must be received no later than Friday,

November 20, 2026 by 2:00 p.m. Proposals will be publicly opened and read aloud at 2:00 p.m. on Friday, November 20,

2026 at the BISD Administration Building located at 3395 Harrison Ave., Beaumont, TX 77706.

ANY PROPOSAL RECEIVED AFTER THE TIME AND DATE STATED ABOVE WILL NOT BE CONSIDERED. UNSIGNED PROPOSALS

AND/OR PROPOSALS RECEIVED VIA FACSIMILE OR EMAIL WILL NOT BE CONSIDERED. ALL RESPONSES MUST BE RECEIVED

CSP# 27.03

Page 2 of 35

REQUEST FOR COMPETITIVE SEALED PROPOSALS

BEAUMONT INDEPENDENT SCHOOL DISTRICT

CSP 27.03 – WEST BROOK HIGH SCHOOL ROOFING PROJECT

AT THE ADDRESS SHOWN ABOVE. RESPONSES SENT/ DELIVERED TO ANY OTHER DISTRICT ADDRESS WILL NOT BE

CONSIDERED. RESPONSES NOT MADE AS SET FORTH IN THE REQUEST FOR CSP MAY BE DEEMED NON-RESPONSIVE AND

MAY NOT BE CONSIDERED.

Proposals that have been opened may not be changed for the purpose of correcting an error in the price. Other than price,

a proposer may have the right to change any other error or mistake in the proposal as may be permitted by applicable law

and subject to the approval of BISD, unless such change would be in contravention of statutory or common law

requirements or unless such change would give an unfair advantage to the proposer making such change.

Proposals Opening Time/Location: Following the deadline for receipt, the BISD’s staff will receive, publicly open, and read

aloud the names of the Offerors and, if any are required to be stated, all prices stated in the proposals. Within forty-five

(45) days after the opening of the proposals, the BISD shall evaluate and rank each proposal submitted in relation to the

selected criteria set forth in Section 2, sub-section 8 – Selection Criteria.

Contract Term: Actual work to be performed and the schedule for performance under this solicitation will be upon the

terms, conditions, and timelines agreed upon by BISD and the selected contractor. Time is of the essence for this project.

All work listed in the construction documents shall be substantially completed no later than April 30, 2027, the

estimated project completion date. Final completion shall be completed no later than May 30, 2027.

Reservations and Waivers: This procurement solicitation shall be in accordance with applicable law and District policies

and general terms, including the following:

a. This procurement solicitation does not obligate District to award a contract or pay any costs incurred by the

Proposer in the preparation and submittal of a proposal. The District assumes no financial responsibility for

any costs incurred by proposers in developing and submitting a proposal, participating in pre-proposal

meetings, or any other costs incurred by proposers in connection with this procurement solicitation.

b. THE DISTRICT, IN ITS SOLE DISCRETION, RESERVES THE RIGHT TO ACCEPT ANY PROPOSAL AND/OR REJECT

ANY AND ALL PROPOSALS OR A PART OF A PROPOSAL, WITHOUT REASON OR CAUSE, SUBMITTED IN

RESPONSE TO THIS SOLICITATION.

c. THE DISTRICT RESERVES THE RIGHT TO REJECT ANY NON-RESPONSIVE OR CONDITIONAL PROPOSAL.

d. THE DISTRICT RESERVES THE RIGHT TO WAIVE ANY FORMALITIES, IRREGULARITIES, AND/OR TECHNICALITIES

IN THIS SOLICITATION, THE CONSTRUCTION AND/OR PROCUREMENT DOCUMENTS, AND/OR ANY

PROPOSALS RECEIVED OR SUBMITTED.

e. BY SUBMITTING A PROPOSAL, PROPOSER AGREES TO WAIVE ANY CLAIM IT HAS OR MAY HAVE AGAINST THE

DISTRICT AND/OR ITS BOARD MEMBERS, ADMINISTRATORS, EMPLOYEES, AND/OR AGENTS ARISING OUT

OF OR IN CONNECTION WITH (1) THE ADMINISTRATION, EVALUATION, OR RECOMMENDATION OF ANY

PROPOSAL; (2) ANY REQUIREMENTS UNDER THE SOLICITATION, PROCUREMENT PACKAGE, OR RELATED

DOCUMENTS; (3) THE REJECTION OF ANY PROPOSAL OR ANY PART OF ANY PROPOSAL; AND/OR (4) THE

AWARD OF A CONTRACT, IF ANY.

f. The District reserves the right to withdraw/cancel this solicitation at any time for any reason, remove any scope

component for any reason and to issue such clarifications, modifications and/or amendments as deemed

appropriate by BISD, in its sole discretion.

g. Proposers may request permission to withdraw a proposal prior to the actual time for proposal opening. Such

request must be made in person or in writing at the same location designated to receive the proposal. The

BISD will return the proposal documents unopened at that time.

h. Proposals received will become a part of the District’s official files without further obligation to the

respondents.

i. Proposers shall not, under penalty of law, offer any gratuities, favors, or anything of monetary value to any

officer or employee of BISD, or to any consultant, employee, or member of BISD for the purpose of or having

the effect of influencing favorable disposition toward their own proposal or any other proposal submitted

hereunder.

j. No employee, officer, or member of BISD shall participate in the selection, development of a response to this

CSP# 27.03

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REQUEST FOR COMPETITIVE SEALED PROPOSALS

BEAUMONT INDEPENDENT SCHOOL DISTRICT

CSP 27.03 – WEST BROOK HIGH SCHOOL ROOFING PROJECT

procurement solicitation, award or administration of a contract resulting from this procurement solicitation if

a conflict of interest, real or apparent, would be involved.

k. Proposers shall not engage in any activity that will restrict or eliminate competition. This does not preclude

joint ventures or subcontracts.

l. Proposers must provide all requested information; failure to comply with any portion of this solicitation will be

reflected in the evaluation process. The District reserves the right to accept or reject any submission or any

part thereof or any combination of submissions and to waive any or all formalities. All responses in the

submission may be used by the District in the evaluation and selection process. The District reserves the right

to verify the accuracy and completeness of all responses by utilizing any information available to the District

and/or evaluators without regard to whether such information appears in the submission.

m. By submitting its proposal in response to this procurement solicitation, the Proposer accepts the evaluation

process and acknowledges and accepts that the evaluation of the detailed methodology and the selection

criteria and awarding of weighted values/points will require subjective judgments by the District and the

evaluators and will be based upon the information responsive to the Evaluation Criteria as published with this

procurement solicitation, which includes information submitted by the Proposer and/or information available

to the District and the evaluators.

n. Any Proposer who submitted a proposal may appeal BISD’s award, if the appeal is based on deviations from

laws, rules, regulations, or BISD Board policies. BISD Board Policy GF (Local) applies to any Proposer wishing

to appeal a proposal and/or award of a contract. In accordance with Policy GF (Local), a Proposer shall submit

a complaint/appeal form by hand-delivery, fax, or U.S. mail, to BISD’s Deputy Superintendent of Organizational

Effectiveness. Complaints/appeals must be received by the close of business on or before the 15th BISD

business day after award of the contract. In the event Proposer is unsure about the award of the contract, it

is the Proposer’s responsibility to contact BISD on the next business day after the award is announced and

verify details concerning the award

CSP# 27.03

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REQUEST FOR COMPETITIVE SEALED PROPOSALS

BEAUMONT INDEPENDENT SCHOOL DISTRICT

CSP 27.03 – WEST BROOK HIGH SCHOOL ROOFING PROJECT

SECTION 2 – INSTRUCTIONS TO PROPOSERS

1. Definitions:

Procurement Documents include the procurement requirements and the proposed contract documents. The

procurement requirements consist of this Request for Competitive Sealed Proposals, including its exhibits and

attachments, and all addenda. The proposed Contract Documents consist of the Minor construction agreement. The

contract documents are included herein as Exhibit C.

2. Review of Construction Documents

A complete set of documents (collectively, “Procurement Documents”) shall be used in preparing a proposal; neither

BISD nor BISD’s consultants assume responsibility for errors or misinterpretations resulting from the use of incomplete

sets of construction and/or procurement documents. Each prospective proposer should carefully review the

construction documents and take such steps as may be reasonably necessary to ascertain the resulting contract

performance requirements. Failure to do so will not relieve proposers from the responsibility of estimating properly

the difficulty/level of effort or cost of successfully performing any resulting contract. After the proposals have been

opened, BISD shall have the right to review the proposals and examine the credentials and qualifications of each

proposer, using all information available to BISD, to determine whether any or all of the proposals are responsive and

to make a determination as to whether any one or more proposers are qualified, responsible contractors.

Proposers shall carefully study and compare the Procurement Documents with each other, shall examine the site and

local conditions, and shall at once report to the district errors, inconsistencies, or ambiguities discovered.

3. Questions

For questions regarding this Request for Competitive Sealed Proposals, please contact BISD Procurement department

via email at bids@bmtisd.com.

Questions or requests for information must be received no later than 2:00 pm. Wednesday, November 4, 2026.

Questions/requests will be responded to no later than 2:00 p.m. Wednesday, November 11, 2026.

All questions and/or requests for information shall be responded to in writing by return email only to the original

sender, if there are no changes to the Contract Documents. Should there be any interpretations, corrections, and/or

changes to the procurement or construction documents by BISD, it will be in the form of an addendum.

Interpretations, corrections and changes of the Procurement Documents made in any other manner will not be

binding, and Proposers shall not rely upon them. All such addenda shall be posted where the original procurement

documents were placed. Receipt of any addenda issued by BISD shall be deemed as acknowledged by the Proposer

upon the submission of Proposer’s Proposal.

Proposers shall not contact District campuses, Maintenance staff, administrators, or other District employees

regarding this solicitation. All communications concerning the solicitation, specifications, requests for clarification,

and proposed substitutions shall be directed to the BISD Procurement department at bids@bmtisd.com.

4. General Requirements

a. BISD is seeking proposals from qualified, responsible contractors to provide construction services.

b. The contractor must have the administrative and fiscal capability as well as experience to provide and manage the

services requested.

c. The contractor must comply with all applicable federal, state, and local laws, ordinances, rules, regulations and

orders of all authorities having jurisdiction over the contract.

d. The contractor must be adequately insured and bonded.

e. The contractor must employ qualified personnel with adequate training and experience and in adequate numbers.

CSP# 27.03

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

CSP 27.03 - West Brook High School Roofing Project Addendum No. 2

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See also