Janitorial Services
| Location: | Texas |
|---|---|
| Posted: | May 17, 2026 |
| Due: | Jun 12, 2026 |
| Agency: | City of Sherman |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | MAINT IFB6002-26 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
MAINT IFB6002-26
|
| Bid Title: |
Janitorial Services
|
| Category: | Building Maintenance |
| Status: | Open |
|
Attachment Preview
2025
City of Sherman
PO Box 1106
Sherman, TX 75091-1106
Invitation for Bid
for
Janitorial Services
MAINT-IFB6002-26
Estimated Calendar of Events
Advertising
5/16 and 5/23/26
Mandatory Pre-Bid
6/02/26
Mandatory Site Visits
Immediately following Pre Bid
Questions Due
6/05/26 10 AM
Questions Answered
6/08/26 4 PM
Bid Submission Deadline
6/12/26 2 PM
Estimated Council Award
7/06/26
Estimated Contract Start Date
7/13/26
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CITY OF SHERMAN, TEXAS
Bidder must submit their bid response utilizing the following:
1) Public Purchase at https://www.publicpurchase.com
2) In person at City Hall, 220 W Mulberry, Sherman, TX 75090 or
3) By courier, delivered to 220 W Mulberry, Sherman, TX 75090
Bid responses shall not be submitted by facsimile, email or other type of submission other than the
stated deliveries of Public Purchase digital submission, in person, and by courier.
Prices quoted must be held for a minimum of ninety (90) days from date of bid closing. In the case of
estimated requirements, the prices shall remain firm during the term of the contract. Discount from
list or clauses that are known as “escalator” or “cost-plus” responses shall not be accepted.
In the case of estimated requirements, the quantities appearing are estimated as realistically as
possible. However, the City reserves the right to increase, decrease, or delete any item or items being
furnished while continuing to pay the price quoted regardless of quantity.
Bids must be submitted by units specified, extended and show total. In the event of discrepancies in
extension, unit prices shall govern.
F.O.B./Damage: Items shall be bid F.O.B. Destination, delivered to the designated municipal facility and
shall include all delivery and packaging costs. The City assumes no liability for goods delivered in
damaged or unacceptable condition. The successful bidder shall handle all claims with carriers, and in
the case of damaged goods, shall ship replacement goods immediately upon notification of City staff.
Bids subject to unlimited price increases shall not be considered. The City reserves the right to solicit
bids for larger projects.
The enclosed INVITATION FOR BID (IFB) and accompanying specifications is for your convenience in
bidding for the City of Sherman.
Bids may be submitted as follows:
City of Sherman
Finance Dept.
P.O. Box 1106
Sherman, TX 75091-1106
Electronically at www.publicpurchase.com
By delivery at City Hall, address listed above.
Bids will be received by the City of Sherman, Sherman, Texas, at the Finance Department, Attention: Carla
Hommel, City Hall, 220 W Mulberry St, Sherman, Texas 75092-1106, until the hour 2:00 PM on the 12th day
of June 2026, at which time bids duly delivered and submitted will be considered.
QUESTION AND ANSWER PERIOD
Questions will be received by email only. All questions MUST be sent to carlah@cityofsherman.com by June
5, 2026, 10 am. Answers will be issued by addendum by June 08, 2026, 4 pm.
The award is intended to be included on the agenda of a regularly scheduled meeting of the City Council.
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Each bid delivered to the City shall be sealed and clearly marked Janitorial Services MAINT-IFB6002-26
on the exterior of the bid. Electronic submittals may only be made through Public Purchase at
https://www.publicpurchase.com. No email or faxed bids will be accepted. Each bid shall be manually
signed and dated by a person having the authority to bind the firm in a contract. Bids that are not
signed and dated will be rejected.
Please note that all bids must be received at the designated location or through Public Purchase by the
deadline shown. Bids received after the deadline will not be considered for the award of the contract and
shall be considered void and unacceptable. The Opening is scheduled for 2:00 p.m., Friday, June 12, 2026,
at which time the sealed bids will be opened.
Any bid received after stated closing time will be returned unopened. If bids are sent by mail to the
Finance Department, the bidder shall be responsible for actual delivery of the bid before the advertised
date and hour for opening of bids. If the mail is delayed by the postal service, courier service, or an ISP
(Internet Service Provider), beyond the date and hour set for the bid opening, bids thus delayed will not
be considered.
Bidders should carefully examine all terms, conditions, specifications, Evaluation Criteria, supplied
agreement, and related documents. Should a bidder find discrepancies in, or omissions from, the
specifications or related documents, or should there be doubt as to their meaning, the City of Sherman
Finance Department should be notified immediately for clarification prior to submitting the bid. In the
event of any conflict between the terms and conditions of these requirements and the specifications, the
specifications shall govern. In the event of any conflict of interpretation of any part of this overall
document, the City of Sherman’s interpretation shall govern.
Information concerning the bid specifications or bid process/procedures may be submitted in writing to
Carla Hommel, Purchasing Agent, at carlah@cityofsherman.com.
Until the final awarding by the City of Sherman, said City reserves the right to reject any and/or all bids,
to waive technicalities, to re-advertise, and proceed otherwise when the best interests of said City will be
realized hereby.
ADDENDA
It is the responsibility of the vendor to check for addenda. Addenda will be posted to:
www.ci.sherman.tx.us and to www.publicpurchase.com.
ANNUAL CONTRACT FUNDING
The city operates on a fiscal year that ends on September 30th. Because state law mandates that a
municipality may not commit funds beyond a fiscal year, this bid is subject to cancellation if funds for this
service are not approved in the next fiscal year.
BID CONSIDERATION / TABULATION
Until final award of the Contract, the city reserves the right to reject any or all bids, to waive technicalities,
and to re-advertise for new bids, or proposed to do the work otherwise in the best interests of the City.
BRAND NAMES
If items for which bids have been called for have been identified by a “brand name or equal” description, such
identification is intended to be descriptive, but not restrictive, and is to indicate the quality and characteristics
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of products that will be satisfactory. Bids offering “equal” products will be considered for award if such
products are clearly identified in the bids and are determined by the city to be equal in all material respects
to the brand name products referenced. Unless the bidder clearly indicates in their bid that they are offering
an “equal product”, their bid shall be considered as offering a brand name product referenced in the Bid
Schedule.
CHANGES OR ALTERATIONS
No part of this bid may be changed/altered in any way. Vendors must submit written requests to change any
specifications/conditions with their bid response. Changes made without submission of a written request,
and approval by the City, will result in disqualification.
COMPLETING INFORMATION
Bidder must fill in all information asked for in the blanks provided under each item EXCEPT for the agreement.
Only the awarded respondents shall be required to complete the agreement. Failure to comply may result in
rejection of the Bid at the City’s option.
CONTRACT CLAUSE
All bidders understand and agree that the vendor’s bid response will become a legally binding contract
upon acceptance in writing by the City. This contract may be superseded only if replaced with a more
extensive contract that is agreed to by both parties. A sample agreement is included with the bid packet.
INSURANCE
Deductibles, of any type, are the responsibility of the vendor/contractor.
MISCELLANEOUS
Except as to any supplies or components which the specifications provide need not be new, all supplies and
components to be provided under this contract shall be new (not used or reconditioned, and not of such age
or so deteriorated as to impair their usefulness or safety), of current production and of the most suitable
grade for the purpose intended. If at any time during the performance of this contract the Contractor believes
that the furnishing of supplies or components which are not new is necessary or desirable, they shall notify
the City immediately, in writing, including the reasons therefore and proposing any consideration which will
flow to the City if authorization to use supplies or components is granted.
Successful bidder(s) agrees to extend prices to all entities that have entered or will enter into joint purchasing
inter-local cooperation agreements with the city of Sherman. As such, the city of Sherman has executed an
inter-local agreement with certain other governmental entities authorizing participation in a cooperative
purchasing program. The successful vendor may be asked to provide product/services, based upon the bid
price, to any other participant in the forum.
The responding bidders are financially responsible for their own preparation of their bid document response
and any/all meetings or appointments associated with this bid. The City does not assume any financial liability
in a bidder’s cost for their bid response. The city operates on a fiscal year that ends on September 30th. State
law mandates that a municipality may not commit funds beyond a fiscal year; this bid is subject to cancellation
if funds for this commodity are not approved in the next fiscal year.
Termination for Default: The City reserves the right to enforce the performance of this contract in any
manner prescribed by law or deemed to be in the best interest of the city in the event of breach or default
of this contract. The City reserves the right to terminate this contract within ten (10) days in the event
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the successful bidder fails to 1) meet delivery schedules or 2) otherwise fails to perform in accordance
with these specifications. Breach of contract or default authorizes the City to, among other things, award
another to another bidder, purchase elsewhere and charge the full increase in cost and handling to the
defaulting bidder.
Termination for convenience: The City reserves the right to terminate any resulting contract from this bid
for convenience, by supplying the awarded bidder with at least thirty (30) days’ notice.
Venue: Bidder shall comply with all Federal and State laws and City ordinances and Codes applicable to
the bidders’ operation under this contract. These specifications and the contract resulting here from shall
be fully governed by the laws of the State of Texas, and shall be fully performable in Grayson County,
Texas, where venue for any proceeding arising hereunder will lie.
The apparent silence of these specifications as to detail or to the apparent omission from it of detailed
description concerning any point shall be regarded as meaning that only the best commercial practices
are to prevail.
PAYMENT TERMS & CONDITIONS
All bids shall specify terms and conditions of payment, which will be considered as part of, but not control,
the award of bid. City review, inspection, and processing procedures ordinarily require thirty (30) days after
receipt of invoice, materials or service. Bids which call for payment before the 30 days from receipt of invoice,
or cash discounts given on such payment, will be considered only if in the opinion of the City the review,
inspection and processing procedures can be completed as to the specific purchases within the specified time.
It is the intention of the city of Sherman to make payment on completed orders within thirty (30) days of
receiving invoicing unless unusual circumstances arise. Invoices shall be fully documented as to labor,
materials and equipment provided.
REJECTION OF BIDS
The City reserves the right to reject any or all bids or to waive technicalities at its option when in the best
interests of said City. Bids will be considered irregular if they show any omissions, alteration of form,
additions, or conditions not called for, unauthorized alternate bids or irregularities of any kind. However, the
City reserves the right to waive any irregularities and to make the award in the best interests of the City.
The City reserves the right to reject any or all bids, and all bids submitted are subject to this reservation. Bids
may be rejected, among other reasons, for any of the following specific reasons:
• Bids received after the time limit for receiving bids as stated in the advertisement.
• Response containing any irregularities.
• Bids submitted via fax or email.
• Unbalanced value of any items.
Bidders may be disqualified and their bids not considered, among other reasons, for any of the
following specific reasons:
• Reason for believing collusion exists among the Bidders.
• Reasonable grounds for believing that any Bidder is interested in more than one Bid Response for the
work contemplated.
• The Bidder being interested in any litigation against the city.
• The Bidder being in arrears on any existing contract or having defaulted on a previous contract.
• Lack of competency as revealed by a financial statement, experience and equipment, questionnaires,
etc.
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