UH MAUI COLLEGE FERAL CHICKEN REMOVAL

Project Description:

Scope of Work:

Purpose: UH Maui College is seeking the services from a contractor to reduce or
eliminate the feral chicken population on the University of Hawaii Maui
College (UHMC) – Kahului campus.

Term: 12-month service contract

The UHMC campus has been segregated into four quadrants (Attachment #1). In general,
the contractor shall trap and remove feral chickens in one quadrant
for approximately 3 months, then move to the second quadrant for approximately 3
months and so on, until all four quadrants have been completed. But the
3 month period and the areas of trapping may be altered on request by the college,
based on feral chicken concentration.

The contractor will set and monitor no less than 6 traps in the quadrant or directed
areas. Traps shall be “No Kill” traps and must be constructed of
metal and be able to be moved to strategic locations. Traps must be monitored daily,
and captured feral chickens must be humanely relocated daily. Foot
hooks and nets to remove feral chickens from roosting locations are allowable.

As much as possible, contractor’s employees should set traps during the off hours of
the college (college hours are 8:00 am to 5:00 pm, Mondays to Fridays), and traps
shall be placed in locations that are not visible by the general campus community.
Securing traps will be the responsibility of the contractor, and the
college will not be responsible for costs to replace or repair traps that are stolen
or damaged. Trapped feral chickens should be relocated before 7:30 am daily.

Relocation of feral chickens shall be handled in a humane method, such as
transporting to farm locations or other appropriate areas.

The contractor shall provide a bi-weekly report which provides the number of feral
chickens trapped and relocated with an update on the prognosis of the
remaining feral chicken population.

Special Instructions

Vendors are advised to review all of the Special Instructions and all attachments
carefully and thoroughly.

ATTACHMENTS:

#1 UHMC Campus Map with Trapping Quadrants

#2 Insurance Requirements Document (Updated July 2024)

#3 University of Hawaii Terms and Conditions

1. The submittal of a quote shall be considered as acceptance of the specifications as
published, as well as agreement to the University of Hawaii Terms and Conditions (see
Attachment #3).

2. QUOTE PRICE: Price shall include all material costs, labor costs, equipment costs,
transportation costs, vehicle costs, shipping costs, supply costs, insurance premiums,
rental costs and all applicable taxes, etc.

3. QUOTE VALID FOR: Minimum of thirty (30) consecutive calendar days after the Request
for Quotation closing date.

4. HAWAII GENERAL EXCISE TAX (GET): Shall not exceed 4.712% for Maui.

5. REQUIRED DOCUMENTATION FOR AWARD: Vendor receiving the award is required to
provide the following documentation before purchase order is issued:

(1) Hawaii Compliance Express Certificate of Vendor Compliance

(2) Certification of Insurance with required clauses (refer to Attachment #2)

(3) Itemization of quote by labor and material cost upon request

(4) Signed Super Quote Award notice

6. INSURANCE (UPDATED JULY 2024): See Attachment #2 for requirements.

Insurance documents must reference the project as follows and include ALL three required
clauses as noted on the attached SAMPLE:

SQ 113346 UH Maui College Feral Chicken Removal

7. CLOSING DATE: Noted at the top.

8. QUESTIONS AND REQUESTS FOR CLARIFICATION

Questions regarding the requirements or any other aspect of the SuperQUOTE
must be submitted to David Tamanaha email davidt@hawaii.edu or phone (808) 357-8858 ON OR
BEFORE 3:00 p.m. HST, December 3, 2025.

9. SITE VISIT: Is highly recommended to verify scope of work. A site visit will be held
on December 1, 2025. Please meet David Tamanaha at the Operations & Maintenance Building
at 9:00 a.m.

10. BASIS FOR AWARD

The award of contract, if awarded, shall be made to the lowest responsive and responsible
vendor on the TOTAL AGGREGATE AMOUNT. Award of this contract is contingent upon
availability of funds. If funds are not available, the University reserves the right to
cancel the SuperQUOTE.

11. COORDINATION OF WORK

Upon award of the contract, the Contractor shall contact David Tamanaha, UHMC Vice
Chancellor for Administrative Affairs to establish operational and administrative
procedures including coordination, scheduling contract personnel including phone
contact numbers.

In order to minimize disruption during school hours, all services described
herein shall be scheduled, determined and arranged by David Tamanaha upon
issuance of approved purchase order to the qualified awarded contractor.
Therefore, the service schedule shall be performed in accordance with the schedule
established between the University of Hawaii Maui College and the awarded contractor.

12. PAYMENT: Contractor shall be remunerated upon final acceptance and submission of a
properly executed original invoice indicating the approved UH purchase order number.
Invoices may be emailed to uhmcbo@hawaii.edu or U.S. mailed to:

University of Hawaii Maui College

Attn: Business Office

310 W. Kaahumanu Avenue

Kahului, HI 96732