Provision of Automated Speed Detection School Zone Safety Program on an Annual Contract

Location:	Georgia
Posted:	Apr 20, 2026
Due:	Apr 29, 2026
Agency:	Gwinnett County
Type of Government:	State & Local
Category:	H - Quality Control, Testing, and Inspection Services R - Professional, Administrative and Management Support Services
Solicitation No:	RP018-26 INV
Publication URL:	To access bid details, please log in.

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April 1, 2026

REQUEST FOR PROPOSAL

RP018-26

The Gwinnett County Board of Commissioners is soliciting competitive sealed proposals from qualified service providers for

the Provision of Automated Speed Detection School Zone Safety Program on an Annual Contract with (4) annual renewal

options for the Gwinnett County Department of Police Services.

Proposals should be typed or submitted in ink and returned in a sealed container marked on the outside with the Request for

Proposal and Company Name. proposals will be received until 2:50 P.M. local time on April 20, 2026 at the Gwinnett County

Financial Services - Purchasing Division – 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046. Any proposals received

after this date and time will not be accepted.

Proposals will be publicly opened and read at 3:00 P.M. The proposal opening will be virtual ONLY. To access the proposal

opening virtually, visit the following link (https://teams.microsoft.com/meet/21069406714108?p=S7nzVTQA5rFBQMJKD5) or

dial +1 323-676-6170,,277164538# and enter Pone conference ID: 277 164 538#. Passcode: rF6RA6h2. A list of firms

submitting proposals will be available the following business day on the website www.GwinnettCounty.com.

Questions regarding proposals should be directed to Chelsey Ward, Purchasing Associate III at

Chelsey.Ward@GwinnettCounty.com or by calling 770-822-7788, no later than 2:00 P.M. local time on April 9, 2026. Proposals

are legal and binding upon the bidder when submitted. One (1) unbound single sided original (designated as the original) and

four (4) bound copies of your proposal should be submitted. One (1) electronic copy of the technical proposal only should also

be included. All copies of the proposal must be identical.

Successful services providers will be required to meet insurance requirements. The Insurance Company should be authorized

to do business in Georgia by the Georgia Insurance Department and must have an A.M. Best rating of A-10 or higher.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or activities. Any

requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of

Gwinnett County Government should be directed to the ADA Coordinator, Gwinnett County Justice and Administration Center,

770-822-8165.

The written proposal documents supersede any verbal or written prior communications between the parties.

Selection criteria are outlined in the request for proposal documents. Gwinnett County reserves the right to reject any or all

proposals to waive technicalities and to make an award deemed in its best interest.

Award notification will be posted after award on the County website, www.GwinnettCounty.com and service providers

submitting a proposal will be notified via email.

We look forward to your proposal and appreciate your interest in Gwinnett County.

Chelsey Ward, CPPB

Purchasing Associate III

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REQUEST FOR PROPOSAL FOR AUTOMATED SPEED DETECTION SCHOOL ZONE SAFETY ENFORCEMENT

INTRODUCTION

The Gwinnett County Board of Commissioners is soliciting proposals from qualified service providers to provide

Automated Speed Detection School Zone Safety Enforcement. The service provider will provide and install automated

school zone speed detection safety camera system equipment on designated roads/school zones within

unincorporated Gwinnett County. The service provider will work with the Police Department to evaluate, through traffic

study(s), locations for deployment including those already identified by the department as well as the evaluation of

future locations as requested. The purpose of this program is to significantly increase safety through awareness and

enforcement of speed limits within our school zones through automated speed enforcement of those limits through the

use of radar and automated license plate reader (ALPR) technology. In accordance with State law the system will

monitor, detect, and record speed violations within designated school zones, thereby increasing vehicle and or

pedestrian safety, while providing greater situational awareness and investigative capability through accessible ALPR

data. After initial locations for the program are deployed, additional locations may be determined by the Gwinnett County

Police Department during the term of the contract. The aforementioned system including any preliminary and or future

traffic/location studies, certificate approvals, system training, camera and ALPR equipment and installation, proper

signage and installation, back office processing of citations, and any maintenance of the system will be provided at no

cost to Gwinnett County with revenue sharing of collections.

All equipment and the materials for citation processing shall be obtained, installed and maintained according to Federal,

State, and Local Laws, Ordinances, and/or Statutes. The contracted service provider shall include all hardware, software,

installation, maintenance, operation, and all back-office processing of violations as specified herein.

II.

GENERAL REQUIREMENTS / INFORMATION

Service Providers seeking an award of a Gwinnett County contract may not initiate or continue any verbal or written

communications, regarding a solicitation with Gwinnett County officer, elected official, employee or Gwinnett County

representative without permission of the Purchasing Associate named in the solicitation between the date of the

issuance of the solicitation and the date of the final contract award by the Board of Commissioners. Violations will be

reviewed by the Purchasing Director. If determined that such communication has compromised the competitive

process, the offer submitted by the service provider may be disqualified from consideration for award.

III. PROPOSAL SUBMITTAL

Subject to the approval of Gwinnett County and the service provider, other government agencies, as authorized by State

law, may also participate in this offer. Any resulting contract(s) or agreement(s) entered into with other local

governments will be between the service provider and that particular government and shall always remain separate from

Gwinnett County.

Gwinnett County reserves the right to require evidence of technical, production, managerial, financial, or other abilities at

any time prior to the award.

IV. SERVICE PROVIDER MINIMUM REQUIREMENTS & TECHNICAL SPECIFICATIONS

Service provider is to submit written proposals that present the provider's qualifications and understanding of the

services to be provided. The service provider's proposal should be prepared simply and economically and should

provide all the information which it considers pertinent to its qualifications and which respond to the Scope of Services

and Evaluation Criteria listed herein. The proposal seeks assurance of a proven track record for the proposed services;

high degree of dependability, reliability, and accuracy; cost effectiveness; responsiveness; and financial solvency.

Emphasis should be placed on the completeness of services offered and the clarity of content. It is the intent of this

RFP to select a service provider that delivers the best overall value to Gwinnett County, considering the evaluation

factors in this RFP. The following information should be provided as part of the proposal:

The service provider shall provide a submittal which addresses capability and proposal of services during the terms of

the contract concerning at a minimum the following items.

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1. Service provider’s ability to conduct speed studies at the request of the agency for determination of initial and future

installation locations during the terms of a contract.

1. Service provider’s ability to produce initial public notice documents/media for the purposes of public education in

cooperation with the Gwinnett County Police Public Information Office and Office of the Solicitor General. The

agency’s goal is to encourage traffic safety and increase public knowledge of school speed zone enforcement

systems including increasing awareness of the dangers associated with speed through these areas.

2. Describe in detail the proper permitting, installation, initial testing, and ongoing maintenance of systems and

components thereof including warning signs, signals, speed measurement and ALPR devices. Prior to installation

the system components shall be approved and permitted/authorized by Gwinnett County Department of

Transportation, Gwinnett County Public Schools representative, and State Department of Transportation. Approved

system components will be installed and maintained so as not to interfere with the operation of traffic control

devices except where modifications to existing equipment is necessary to comply with law and or other approved

design requirements. Interference or damage to any County equipment and/or infrastructure will be at Service

provider expense.

3. Service provider’s capability to review all violations for validity and process the data for events that meet

specified criteria prior to providing access to chargeable violations via secure web site to the Police Department

for review and authorization of citations.

4. The capability of service provider to provide maintenance and technical support of web-based interface to be used

by the agency and court in the review and processing of citations/cases.

5. Describe the web based or other system where authorized users of the system can conduct audits of payments

received, disbursements and/or other information related to the financial aspect of the contract/agreement.

6. Ability to provide web-based access to statistical information related to the violations/citations at various locations

and overall.

7. Ability to provide integration/push of ALPR data to Flock Safety and ELSAG, which allows the data to be searchable

and to be utilized for hotlist alerts in both platforms. Included in this should be the awareness statement of the

current Georgia laws regarding retention schedules concerning ALPR data for non-active investigations/cases.

8. The service provider shall provide in detail business practices related to the processing of automated school zone

speed enforcement citations, including but not limited to each of the following areas:

i. Review process and transmission of violations to the agency

ii. Mailing of duly authorized citations to the registered vehicle owner for payment.

iii. The process of any pre-trial access of evidence provided to violators, if applicable.

iv. The service provider’s available online case management system.

v. The process for receiving payments from violators.

vi. The process of accepting individuals who wish to have a court hearing regarding the citation.

vii. A description of evidence materials and method provided to court for hearings.

viii. The flexibility of creation of court dockets within parameters set by the court.

ix. The process and responsibility of submission of delinquent violations to the Georgia Department of

Revenue for action in accordance with law and the time frame in which these notifications are made. In

particular the time frame in which holds are released and through what process if any can be used by the

court to verify this status.

9. The service provider’s capability to be responsible for maintaining all system components including but not limited

to equipment, infrastructure, signs, and any computer hardware, software, or web applications which may be

necessary during the term of contract. Service provider will also be responsible for updating equipment and

technology during the term of the contract as new technology becomes available.

10. The service provider capability to deliver a comprehensive training program for Gwinnett County personnel involved

in the administration and/or operation of the system and its components including designated police personnel and

court officials. Training for personnel should include at a minimum:

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i. Detection and camera systems familiarization.

ii. System training in a classroom or work environment setting.

iii. Hardware (if applicable) and or software familiarization training.

iv. Courtroom testimony and evidence presentation strategies for presenting school zone speed citations in

court.

11. The service provider must recommend the hardware and software, if applicable, required to run the administrative

components of the proposed solution, including, but not limited to, report writing, user account management,

citation viewing, speed enforcement video review, video camera live feed viewing, etc. The service provider must

also identify what the recommended (not minimum) specifications of the hardware and/or software requirements.

Any software or hardware that is required to operate the system, if applicable, should be included within Item A of

the proposal cost schedule.

12. The service provider must conform to Georgia Statutes and where requested shall provide customized forms and

documents, if applicable, including, but not limited to electronic citations, court dockets, and an integrated system to

archive violations in accordance with Georgia Law on records retention.

13. The service provider should describe their business practice and financial process and timeline for transferred

funds under their proposed model.

14. Capability to prepare materials for court including but not limited to legal proceedings both civil and or criminal

related to school zone speed enforcement and ALPR technology and providing expert witness testimony in all legal

proceedings confirming the functionality and accuracy of the system.

15. Prior to installation of any equipment or infrastructure within the public right(s)-of-way, sealed and certified plans for

the placement of infrastructure and equipment must be submitted to the Gwinnett County Police Department and

Gwinnett County Department of Transportation for review and approval. Gwinnett County reserves the right to

disapprove any plans it deems unacceptable due to equipment or safety concerns.

16. Installation of the equipment must commence within fourteen days from the issuance of the Georgia Department of

Transportation (GDOT) and Gwinnett County Permit approval and must be operational and fully functional within

thirty days.

17. The service provider will solicit input from the school system for each installation location to verify the calendar for

enforcement times. The service provider shall describe the responsibility for this business process on an ongoing

basis after installation.

18. Proposals must be in compliance with Title 40 of the Official Code of Georgia Annotated Section 40-14-18 and any

other applicable federal, state, or local laws, rules or regulations governing the use of automated traffic and or

speed enforcement programs. Service providers will ensure that all relevant equipment and procedures must also,

where applicable, be in compliance with Title 40 of the Official Code of Georgia Annotated Sections40-2-130 ,40-6-

20, 40-12-2, 40-12-24, 40-14-2, 40-14-20, and any other applicable federal, state, or local laws, rules or regulations

governing the use of automated speed enforcement systems not listed herein.

19. The service provider assumes all risks for direct and indirect damage or injury to the property or persons used or

employed on or in connection with the work contracted for, and of all damage or injury to any person or property

wherever located, resulting from any action, omission or operation under the contracted work, until acceptance of

the work by Gwinnett County.

20. The service provider shall be as fully responsible to Gwinnett County for the acts and omissions of its

subcontractors and of persons employed by them as it is for acts and omissions of persons directly employed by it.

V. EQUIPMENT SPECIFICATIONS

The service provider must be able to deploy automated speed detection school zone safety equipment in accordance with

the following standards.

1. Each speed detection system shall be equipped to detect a violating vehicle, activate the camera/video system, and

produce color images of the rear of the vehicle. Digital camera/video technology is required.

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2. Each system must be capable of clearly photographing and recording the rear of the vehicles so as to clearly

identify the rear license plate of the vehicle that is reasonably believed to have violated the speed limit within the

designated school zone.

3. Each system must be capable of consistently photographing and or taking video of license plates regardless of

glare or materials used to obscure the license plate from clear view at various viewing angles.

4. Each system should be capable of accurately monitoring up to four (4) traffic lanes at once. Describe the system’s

ability to accurately capture violations at approaches with up to four (4) lanes in one direction. Also describe the

versatility of the system for various roadway configurations including two-way direction on multilane highways.

5. Gwinnett County prefers infrared systems that do not utilize distracting flashing devices (other than those

necessary for proper warning) particularly as many potential installations are along two lane roadways. Please

specify the type of lighting required by the system for a standard four-lane approach. Also describe associated

flash characteristics, if any, of the system. Floodlights may not be used.

6. From point of data capture, all video and camera photos and accompanying video sequences must be capable of

secure storage and transmission, and capable of maintaining a secure chain of evidence. Service providers shall

briefly describe the approach to maintaining security of evidence.

7. Service providers shall submit example set(s) of violation video and evidentiary photos electronically with the

proposal, under the following conditions:

i. daytime – fair conditions AND rain or snow conditions

ii. nighttime – fair conditions, AND rain or snow conditions from ALPR triggered data (We would like to assess

the capability to identify vehicles and tags of vehicles through ALPR accessible data during non-

enforcement hours while school is not in session).

8. The service provider shall be able to provide a robust, fully web-enabled and fully secure citation processing system

that includes data processing, initial screening of data, prompt delivery of data to police for violation review and

citation authorization, citation mailing, bad address notification, and maintenance of secure Internet-based violation

viewing capability.

9. The service provider’s system must be capable of using a two-factor user authentication protocol for any web

enabled application. The service provider’s system shall be CJIS compliant. Please describe any other certifications

or measures related to computer/system security.

VI. PROPOSAL CONTENT

This RFP is intended to be functional in nature to allow service providers to make the best use of any of their already

developed systems and to be creative in their approach to meeting the proposal requirements. Service providers shall be

responsive to the specific range of issues described herein.

A Letter of Transmittal should be submitted to include a statement concerning the company’s financial capabilities and

willingness to pursue and carry out this project.

VII. SPECIFIC REQUIREMENTS OF PROPOSAL CONTENT

1. Qualified, proposing service providers must demonstrate competence and experience with automated speed

enforcement systems and ALPR systems and experience in all areas of expertise required by the requirements and

specifications as set forth in this document. Proposals should include background information and number of years

of pertinent experience of both firm and staff. The proposal should identify the superintendent and supervisory staff

including partners. For managers, on-site supervisors, and specialists who will be assigned to the project, include

their qualifications, and specific information on experience with automated speed enforcement solution programs,

training, certifications, etc.

2. The service provider should submit as much information as will be useful in evaluating financial reliability and

stability of the company, including financial statements for the past three years.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Provision of Automated Speed Detection School Zone Safety Program on an Annual Contract

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