RFP for Contract No 2024-03 Water Main Replacement

Location:	New York
Posted:	Mar 6, 2026
Due:	Mar 24, 2026
Agency:	Tarrytown village
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction Z - Maintenance, Repair or Alteration of Real Property
Publication URL:	To access bid details, please log in.

03/05/2026: RFP for Contract No 2024-03 Water Main Replacement

Notice is hereby given that sealed Bids will be received by the Village Clerk of the Village of Tarrytown, New York for CONTRACT No. 2024-03, PHASE VIII - WATER MAIN REPLACEMENT at the office of the Village Clerk, at One Depot Plaza, Tarrytown, New York, 10591 until 2:00 PM (local time) on March 24, 2026.

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PCI

Professional Consulting, Ilc.

Consulting Engineers

New Jersey:

Octagon 10 Office Center

1719 Route 10, Suite 225

Parsippany, NJ 07054

New York:

152 Brady Avenue

Hawthorne, NY 10532

Phone:

973.683.0044

Fax:

973.683.0077

Email:

general.info@pci-engineers.com

Visit us online at:

www.pci-engineers.com

Contract No. 2024-03

Water Main Replacement

Village of Tarrytown

Westchester County, New York

CONTRACT SPECIFICATIONS

Mayor and Board of Trustees

Karen G Brown, Mayor

Rebecca McGovern, Deputy Mayor

Effie Phillips-Staley

David T. Kim

Thomas Mitchell

Paul J. Rinaldi

Kenny Herzog

Richard Slingerland, Village Administrator

Donato R. Pennella, P.E., Village Engineer

Lou Martirano, Superintendent DPW

January 2026

PCI No. 521

CONTRACT No. 2024-03

PHASE VIII - WATER MAIN REPLACEMENT

TABLE OF CONTENTS

DIVISION 0 - Bidding Requirements, Contract Forms and Conditions of the Contract

00100 - Invitation to Bidders ..............................................................................................2 Page(s)

00200 - Information for Bidders .........................................................................................7 Page(s)

00210 - New York State Prevailing Wage Rates...............................................................2 Page(s)

00400 - Bid Form ...............................................................................................................5 Page(s)

00410 - Bidder's Affidavit ...................................................................................................1 Page(s)

00430 - Bid Bond ...............................................................................................................2 Page(s)

00450 - Non-Collusion and Bid Certification .....................................................................3 Page(s)

00451 - Bidder's Qualification Statement ..........................................................................3 Page(s)

00452 - Subcontractors......................................................................................................1 Page(s)

00500 - Agreement ............................................................................................................4 Page(s)

00610 - Form of Surety Guaranty ......................................................................................1 Page(s)

00611 - Performance Bond................................................................................................2 Page(s)

00612 - Payment Bond ......................................................................................................2 Page(s)

00613 - Pavement Maintenance Bond ..............................................................................2 Page(s)

00615 - Certificate of Attorney ...........................................................................................1 Page(s)

00620 - Form of Acknowledgment by Principal .................................................................2 Page(s)

00625 - Hold Harmless Statement.....................................................................................1 Page(s)

00630 - Substantial Completion Release ..........................................................................1 Page(s)

00640 - Final Completion Release ....................................................................................1 Page(s)

00700 - General Conditions.............................................................................................23 Page(s)

00800 - Supplementary Conditions .................................................................................11 Page(s)

Attachment A - Contractor’s Current Job Commitments ...................................................1 Page(s)

Attachment B - Uniform Guidelines for Determining the Responsibility of Bidders ..........3 Page(s)

Attachment C - Westchester County Department of Health Permit ..................................3 Page(s)

DIVISION 1 - General Requirements

01000 - Summary of Work ................................................................................................3 Page(s)

01001 - Contingencies and Extra Work.............................................................................1 Page(s)

01200 - Measurement and Payment ...............................................................................30 Page(s)

01300 - Submittals .............................................................................................................6 Page(s)

01310 - Preconstruction Conference.................................................................................1 Page(s)

01320 - Construction Photographs....................................................................................2 Page(s)

01500 - Temporary Facilities and Services .......................................................................5 Page(s)

01520 - Maintenance and Protection of Traffic .................................................................3 Page(s)

01600 - Product Requirements..........................................................................................4 Page(s)

01611 - Storage of Materials .............................................................................................2 Page(s)

01700 - Construction Procedures ....................................................................................10 Page(s)

01710 - General Cleaning..................................................................................................2 Page(s)

01720 - Protection of Work and Property ..........................................................................4 Page(s)

01800 - Project Record Documents ..................................................................................2 Page(s)

DIVISION 2 - Site Work

02100 - Demolition .............................................................................................................3 Page(s)

02200 - Earthwork............................................................................................................16 Page(s)

02210 - Reconstruction of Mismarked and Uncharted Utilities .........................................1 Page(s)

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Table of Contents

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02250 - Soil Erosion and Sediment Control ......................................................................1 Page(s)

02255 - Temporary Vegetative Cover................................................................................4 Page(s)

02256 - Permanent Vegetative Cover ...............................................................................4 Page(s)

02510 - Paving ...................................................................................................................6 Page(s)

02511 - Air Release/Vacuum Valves .................................................................................4 Page(s)

02530 - Bituminous Concrete Gutters, Sidewalks and Driveways ....................................4 Page(s)

02540 - Precast Concrete Chambers ................................................................................4 Page(s)

02640 - Gate Valves ..........................................................................................................4 Page(s)

02650 - Water Service Connections..................................................................................5 Page(s)

02660 - Hydrants................................................................................................................4 Page(s)

02670 - Ductile Iron Pipe & Fittings ...................................................................................9 Page(s)

02710 - Drainage Structures..............................................................................................4 Page(s)

DIVISION 3 – Concrete

03000 - Concrete Work......................................................................................................9 Page(s)

03481 - Precast Concrete Structures ................................................................................9 Page(s)

DIVISION 4 - Masonry ................................................................................................................ N/A

DIVISION 5 - Metals

05540 - Castings ................................................................................................................3 Page(s)

DIVISION 6 - Wood and Plastics................................................................................................ N/A

DIVISION 7 - Thermal and Moisture Protection ......................................................................... N/A

DIVISION 8 - Doors and Windows ............................................................................................. N/A

DIVISION 9 - Finishes................................................................................................................. N/A

DIVISION 10 - Specialties........................................................................................................... N/A

DIVISION 11 - Equipment........................................................................................................... N/A

DIVISION 12 - Furnishings ......................................................................................................... N/A

DIVISION 13 - Special Construction........................................................................................... N/A

DIVISION 14 - Conveying Systems ............................................................................................ N/A

DIVISION 15 – Mechanical

15051 - Buried Pipe Installation.......................................................................................14 Page(s)

15100 - Valves and Appurtenances ................................................................................14 Page(s)

15123 - Line Stops.............................................................................................................5 Page(s)

15124 - Insertion Valve ......................................................................................................7 Page(s)

DIVISION 16 - Electrical ............................................................................................................. N/A

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Table of Contents

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DOCUMENT 00100 - INVITATION TO BIDDERS

CONTRACT No. 2024-03

PHASE VIII - WATER MAIN REPLACEMENT

Notice is hereby given that sealed Bids will be received by the Village Clerk of the Village of Tarrytown, New York

for CONTRACT No. 2024-03, PHASE VIII - WATER MAIN REPLACEMENT at the office of the Village Clerk, at

One Depot Plaza, Tarrytown, New York, 10591 until 2:00 PM (local time) on March 24, 2026.

The Contract consists principally of the following items of work, but is not necessarily limited to:

1. Installation of approximately 4,950 linear feet of 6-inch, 8-inch, 10-inch, and 12-inch Class 54 cement-lined

ductile iron water main.

2. Installation of approximately 3,100 linear feet of 2-inch and 4-inch temporary bypass piping and building

service connections.

3. Installation of approximately forty-two (42) 6-inch, 8-inch, 10-inch, and 12-inch buried gate valves.

4. Replacement and transfer of approximately seventy (70) water service connections.

5. Installation of approximately sixteen (16) fire hydrant assemblies.

6. Installation of approximately six (6) 8-inch, 10-inch, and 12-inch insertion valves.

7. Installation of four (4) air release manholes.

8. Installation of one (1) pressure reducing valve (PRV) chamber.

9. All other necessary appurtenances and work to complete the project.

Specifications and drawings and other Contract Documents may be examined at the Office of the Village Engineer,

One Depot Plaza, Tarrytown, New York, 10591, Ph: 914-631-3668 or at PCI Professional Consulting, LLC office at

1719 Route 10, Suite 225, Parsippany, NJ 07054, Ph: 973-683-0044. Bidders may obtain a copy of the Contract

Documents upon payment of $200. Checks should be payable to Professional Consulting, LLC. Contract

Documents can be obtained by mail at additional charge of $25.00 per copy from the office of PCI Professional

Consulting, LLC.

Each Bidder shall deposit with their bid submission, security in the amount of five percent (5%) of the amount of

their bid, as provided in the Information for Bidders.

Each Bidder shall provide with their bid submission an executed Form of Surety Guaranty and the latest financial

audit of their firm, reflecting the financial status of their firm no earlier than nine months prior to the receipt of bids,

together with all the data required in the Contract Documents.

All bids must be submitted in sealed envelopes plainly marked:

“Village of Tarrytown, Bid for Phase VIII – Water Main Replacement

Contract No. 2024-03

Due date: Tuesday, March 24, 2026 at 2:00 P.M.”

The Village of Tarrytown, New York will award the contract to the lowest responsible Bidder reserving; however,

the right to reject all bids if they deem it to be in the public interest.

Bidders shall familiarize themselves with the requirements of Article No. 28 (Substitutions) of the General

Conditions as it pertains to the utilization of "approved equal" equipment or material. Bidders under this Contract

shall follow, State guidelines for the minimum wage rates and conditions of employment.

Bidders shall provide the non-collusive bidding certificate required by Section 103-d of the General Municipal Law

of the State of New York. Bidders on this work will be required to comply with the President's Executive Order No.

11246, as amended by Executive Order No. 11375. The requirements for Bidders and Contractors under this

Order, which concerns non-discrimination in employment, are explained in the Information for Bidders.

Village of Tarrytown

By:

Kristine Gilligan, RMC, Village Clerk

DOCUMENT 00200 - INFORMATION FOR BIDDERS

CONTRACT No. 2024-03

PHASE VIII - WATER MAIN REPLACEMENT

1. RECEIPT AND OPENING OF BIDS. The Village of Tarrytown, Westchester County,

New York invites bids on CONTRACT No. 2024-03, PHASE VIII - WATER MAIN

REPLACEMENT the designation and general description of which is stated in the NOTICE

TO BIDDERS.

2. ADDENDA. No interpretations or clarifications of the meaning of the Contract

Documents will be made to any prospective bidder orally. Every request for such

interpretation or clarification shall be in writing addressed to Professional Consulting, LLC,

Octagon 10 Office Center, 1719 Route 10, Suite 225, Parsippany, New Jersey 07054, and

shall be received at least ten (10) days prior to the date fixed for the opening of bids to be

given consideration. Any and all such interpretations or clarifications and any supplemental

instructions, corrections or changes to the Contract Documents will be in the form of written

addenda to the Contract Documents which will be mailed by certified mail to all prospective

bidders (at the respective address furnished for such purpose) not later than three (3) days

prior to the date fixed for the opening of bids. Failure of any bidder to receive any such

addenda shall not relieve said bidder from any obligations under their bid as submitted. All

addenda so issued shall become part of the Contract Documents. Interpretations,

clarifications, corrections or changes made in any other manner will not be binding and

bidders shall not rely upon them.

If the interpretations or clarifications involve equality or use of products or methods, it must

be accompanied by drawings, specifications or other data, in sufficient detail to enable the

Owner to determine the equality or suitability of the product or method. The Owner will

neither approve nor disapprove particular products prior to the opening of the bids; such

products will be considered when offered by the contractor for incorporation into the work.

The contractor is responsible to provide a complete job with a satisfactory end result.

Unless such action shall have been taken by the contractor and approval obtained, the

contractor agrees to use the products designated or described in the specifications as may

be amended by the addenda.

3. OBLIGATIONS OF BIDDER. Each bidder shall represent that they have visited the site

and informed themselves fully of the local conditions relating to all of the work to be

performed. Bidders must also acquaint themselves fully of the labor provisions under

which the work will be performed. Failure of bidders to so inform and acquaint themselves

prior to submitting their bid will not relieve a successful bidder of its obligation to furnish all

material and labor necessary to carry out the provisions of the Contract Documents and to

complete the proposed work for the consideration set forth in their bid.

At the time of the opening of bids, each bidder will be presumed to have inspected the site

and to have read and understood the Contract Documents (including all addenda) and to

have bid accordingly. The failure or omission of any bidder to receive or examine any form,

00200-1

Information For Bidders

00200-1

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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RFP for Contract No 2024-03 Water Main Replacement

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