Consultant LOI Request

Oct. 9th, 2026 Posting Date
HAS-TR 340-34.04
PID No. 119482
Harrison County
Response Due Date: Oct. 30,2026
Communications Restrictions
Please note the following policy concerning communication between Consultants and the
Harrison County Engineer during the announcement and selection process:
During the time period between advertisement and the announcement of final consultant
selection, communication with consultants (or their agents) shall be limited as follows:
Communications which are strictly prohibited:
Any discussions or marketing activities related to this specific project.
Allowable communications include:
Technical or scope of services questions specific to the project or RFP requirements.
Project Description
The services include Construction Inspection and Construction Administration services for the
construction project involving the complete bridge replacement of Bridge No. HAS-TR 340-34.04
OVER Brushy Fork with minimal approach work in Harrison County. The project includes
pavement, guardrail, and striping. Harrison County intends to have a minimum of one employee
on site to assist and coordinate with prime consultant.
Estimated Construction Cost:
Prequalification Requirements
Prequalification requirements for this agreement are listed below. For all prequalification
categories other than FINANCIAL MANAGEMENT SYSTEM EVALUATION the requirement may
be met by the prime consultant or a subconsultant.
Also, please note that only individuals (not firms) are prequalified construction inspection
activities. In instances where prequalification for these services is required, a prequalified
individual, either employed by the prime consultant or a subconsultant, must be named in order
to meet the requirement.
For agreements that require prequalification in FINANCIAL MANAGEMENT SYSTEM
EVALUATION, the prime consultant and all subconsultants that provide engineering and
design related services must be prequalified in this category. Engineering and Design Related
Services are defined as follows:
Program management, construction management, feasibility studies, preliminary
engineering, design engineering, surveying, mapping, or architectural related services with

respect to a highway construction project subject to 23 U.S.C. 112(a) as defined in 23 U.S.C
112(b)(2)(A); and
Professional services of an architectural or engineering nature, as defined by State law
(ORC 5526), which are required to or may logically or justifiably be performed or approved
by a person licensed, registered, or certified to provide the services with respect to a
highway construction project to 23 U.S.C. 112(a) and defined in 40 U.S.C. 1102(2).
CONSTRUCTION INSPECTION AND ADMINISTRATION:
Project Inspector 1;
Project Structure Inspector;
Construction Engineer Level 2;
Construction Management Firm
FINANCIAL MANAGEMENT SYSTEM EVALUATION
Compliant with Federal Requirements (Prime consultant and subconsultants that
provide engineering and design related services must meet this prequalification
requirement)
Selection Subfactors
Experience in administering the construction of Federally funded Local Let projects. Willingness
to communicate and coordinate with on-site County personnel.
Contract Type and Payment Method
Refer to the ODOT's Manual for Administration of Contracts for Professional Services, Volume 1:
Consultant Contract Administration, Sections 4.3.A and 4.3.B for guidance concerning the
appropriate contract type and payment method. Based on this guidance, contract type and
payment method will be determined during the scope of services and negotiation process.
Estimated Date of Authorization
It is anticipated that the selected Consultant will be authorized to proceed by
Project Schedule
The project was awarded June 17, 2026. Construction is expected to begin in March 1, 2027 and
be completed no later than June 30, 2027.
Suspended or Debarred Firms
Firms included on the current Federal list of firms suspended or debarred are not eligible for
selection.
Terms and Conditions
The Department's Specifications for Consulting Services 2016 Edition will be included in all
agreements selected under this request for letters of interest.

Compliance with Title VI of the Civil Rights Act of 1964
The Harrison County Engineer, in accordance with Title VI of the Civil Rights Act of 1964 (78 Stat.
252, 42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will
affirmatively ensure that any contract entered into pursuant to this advertisement, all bidders will
be afforded full and fair opportunity to submit bids in response to this invitation and will not be
discriminated against on the grounds of race, color, national origin, sex, age, disability, low-
income status, or limited English proficiency in consideration for an award.
Selection Procedures
Harrison County will directly select a consultant based on the Letter of Interest (LoI). The
requirements for the LoI and the Programmatic Consultant Selection Rating Form that will be
used to select the consultant are shown below.
Firms interested in being considered for selection should respond by submitting three (3) copies
or one (1) electric pdf of the Letter of Interest to the following address by 4:30 PM on the
response due date listed above.
Del George
Harrison County Engineer
1 Service Garage Road
Cadiz, Ohio 43907
engineer@harrisoncountyohio.gov
Responses received after 4:30 PM on the response due date will not be considered.
Scope of Services
The Scope of Services document is included below.
Requirements for Letters of Interest, Programmatic Selection Process
A. Instructions for Preparing and Submitting a Letter of Interest
1. Provide the information requested in the Letter of Interest Content (Item B below),
in the same order listed, in a letter signed by an officer of the firm. Do not send
additional forms, resumes, brochures, or other material.
2. Letters of Interest shall be limited to ten (10) 812" x 11" single sided pages plus two
(2) pages for the Project Approach (Item B.5 below).
3. Please adhere to the following requirements in preparing and binding letters of
interest:
a. Please use a minimum font size of 12-point and maintain margins of 1" on
all four sides.
b. Page numbers must be centered at the bottom of each page.
c. Use 812" x 11" paper only.
d. Bind letters of interest by stapling at the upper left hand corner only. Do

not utilize any other binding system.
e. Do not provide tabbed inserts or other features that may interfere with
machine copying.
B. Letter of Interest Content
1. List the types of services for which your firm is currently prequalified by the Ohio
Department of Transportation.
2. List significant subconsultants, their current prequalification categories and the
percentage of work to be performed by each subconsultant.
3. List the Project Manager and other key staff members, including key subconsultant
staff. Include project engineers for important disciplines and staff members that
will be responsible for the work, and the project responsibility of each.
Address the experience of the key staff members on similar projects, and the staff
qualifications relative to the selection subfactors noted.
4. Describe the capacity of your staff and their ability to perform the work in a timely
manner, relative to present workload, and the availability of the assigned staff.
5. Provide a description of your Project Approach, not to exceed two pages. Confirm
that the firm has visited the site and address your firm's: 1) Technical approach;
2) Understanding of the project; 3) Qualifications for the project; 4) Knowledge
and experience concerning relevant ODOT and local standards, procedures and
guidance documents; 5) Innovative ideas; 6) Project specific plan for ensuring
increased quality, reduced project delivery time and reduced project costs.
Items 1 thru 4 must be included within the 10-page body of the LoI. Remaining space within the
ten (10) pages may be utilized to provide personnel resumes or additional information concerning
general qualifications.

Consultant Selection Rating Form for Programmatic Selections
Project: HAS-TR 340-34.04
PID:119482
Project Type:BRIDGE CONSTRUCTION
District:11
Selection Committee Members:
Firm Name:
Category Total Value Scoring Criteria Score
Management & Team
Project Manager 10 See Note 1, Exhibit 1
Strength/Experience of Assigned 25 See Note 2, Exhibit 1
Staff including Subconsultants
Firm's Current Workload/ 10 See Note 4, Exhibit 1
Availability of Personnel
Consultant's Past Performance 30 See Note 3, Exhibit 1
Project Approach 25
Total 100
Exhibit 1 - Consultant Selection Rating Form Notes
1. The proposed project manager for each consultant shall be ranked, with the highest
ranked project manager receiving the greatest number of points, and lower ranked project
managers receiving commensurately lower scores. The rankings and scores should be
based on each project manager's experience on similar projects and past performance for
the LPA and other agencies. The selection committee may contact ODOT and outside
agencies if necessary. Any subfactors identified should be weighed heavily in the
differential scoring.
Differential scoring should consider the relative importance of the project manager's role
in the success of a given project. The project manager's role in a simple project may be
less important than for a complex project, and differential scoring should reflect this, with
higher differentials assigned to projects that require a larger role for the project manager.
2. The experience and strength of the assigned staff, including subconsultant staff, should
be ranked and scored as noted for Number 1 above, with higher differential scores
assigned on more difficult projects. Any subfactors identified in the project notification
should be weighed heavily in the differential scoring.
As above, other agencies may be contacted.

3. The consultants' past performance on similar projects shall be ranked and scored on a
relative, differential scoring type basis, with the highest ranked consultant receiving a
commensurately greater number of points. The selection team should consider ODOT
CES performance ratings if available, and consult other agencies as appropriate. The use
of CES ratings shall place emphasis on the specific type of services requested.
The differential scoring should consider the complexity of the project and any subfactors
identified in the project notification.
4. The consultant's workload and availability of qualified personnel, equipment and facilities
shall be ranked and scored on a relative, differential scoring type basis. The scoring shall
consider quantifiable concerns regarding the ability of a firm (or firms) rated higher in other
categories to complete the work with staff members named in the letter of interest.

HARRISON COUNTY ENGINEER
CONSTRUCTION ADMINISTRATION, INSPECTION, AND MATERIALS
MANAGEMENT SCOPE OF SERVICES
Project Specific Services
Project Name HAS-TR 340-34.04
PID 119482
Project Description The project involves the complete bridge replacement on
TR 340 in Harrison County. The project includes
complete bridge replacement, asphalt mill and fill, and
guardrail replacement.
Work Description Construction Administration and Inspection in
accordance with the Locally Administered
Transportation Projects Manual of Procedures.
Scope of Services Meeting Date TBD
I. GENERAL REQUIREMENTS
Provide services in accordance with ODOT's Construction Administration Manual of Procedures,
2025 or latest revision.
II. SCOPE OF WORK
Provide a project team including personnel that meet the following prequalification categories:
Approximate
ODOT Prequalification Category Notes
Number Required
Project Inspector 1 1
Project Inspector 2
Project Structures Inspector 1
Coatings Inspector
Traffic Signals & Lighting Inspector
Soils & Aggregate Inspector
Construction Engineer Level 1
Construction Engineer Level 2 1 Part Time as needed
Approximate
Non-Prequalified Personnel Notes
Number Required
Documentation Clerk 1
Other (Clerical)
The services may include:
A. Construction Contract Administration Duties
The performance of engineering and supervisory duties, administration, inspection and
materials management required in the administration of a Federal Aid construction

contract, as defined in the Ohio Department of Transportation (ODOT) Construction
Inspection Manual of Procedures, and in accordance with the Construction and Materials
Specifications (CMS), and construction contract specific requirements.
The table below includes the specific services required for this agreement.
Responsibility
ODOT
PRIMARY TASK LPA CONSULTANT NOTES
Oversight
POST AWARD
Preconstruction
X X X
Conference
ACTIVE PROJECT
ADMINISTRATION
Daily Field Engineering and
X X
Inspection
MATERIALS
MANAGEMENT, TESTING
AND CERTIFICATION
Asphalt, Concrete &
Aggregate
X X
Producer/Supplier
Monitoring
Asphalt, Concrete &
X X
Aggregate Field Testing
Field Inspection of
Materials from ODOT X X
Certified Sources
Monitoring and
Documentation of Materials X X X
Management Process
PROJECT
DOCUMENTATION
Daily Diaries X X
Documentation of
Quantities, Completed & X X
Accepted
Monitoring of Project
X X X
Documentation
ACTIVE PROJECT
MANAGEMENT
Progress Meetings X X X
Schedule Tracking and
X X X
Updates
PAYMENT &
REIMBURSEMENTS
Contractor Payment X X Consultant to prepare
Summary of Progressive
X X Consultant to prepare
Payment

Invoice and
Reimbursement X X X Consultant to prepare
Preparation
Review and Approval of
X X
Reimbursement Request
CONTRACT CHANGES
Negotiation and
Preparation of Change X X
Orders
Concurrence on significant
Change Orders for X
Reimbursement
CLAIMS MANAGEMENT
Claims Negotiation and
X X
Approval of Resolution
Approval of Funding for
X
Resolution
Monitoring and
Documentation of Claims X
Management Process
PREVAILING WAGE
COMPLIANCE
Wage Interviews, Payroll
X X
Reviews
Resolution of Underpaid
X X
Wages
Monitoring and
Documentation of
X X X
Prevailing Wage
Compliance Process
EEO CONTRACT
COMPLIANCE
EEO Contract
X X
Requirements
Bulletin Board Monitoring X X
Review and Approval of
Contractor SBE/EDGE X
Submittals
Commercially Useful
X X X
Function Reviews
Monitoring and
Documentation of LPA's X X X
EEO Compliance Process
Prompt Payment/Retainage X X X
LPA Project SharePoint
X
website
PROJECT FINALIZATION
Final Inspection and
X X X
Acceptance
Resolution of Punch list
X X
Items

Agreement of Final
X X
Quantities, Payment
Project Audit X X
Final Payment to
Contractor, Release of X X
Responsibility
Preparation of Project
X X
Closeout Documents
Review and Approval of
X
Finalization Documents
Completion of LPA
Contract Administration X
Evaluation
B. Inspection/Testing Equipment as listed below:
Approximate
Inspection/Testing Equipment Notes
Number Required
1
Nuclear Density Gauge and related tools.
Concrete Control Kit to perform tests ASTM C-231, 2
ASTM C-173, ASTM C-138 and ASTM C-143.
Paint Inspection Kit in accordance with CMS
514.05.
The type and number of vehicles, either cars or 2
trucks, for use on-site.
Only laboratories certified by AASHTO resource (formally AMRL) and ASTM's Cement
and Concrete Reference Laboratory (CCRL) are permitted to test materials.
C. If included above or requested in writing, provide a documentation clerk as follows:
1. Job Duties
Performs specialized clerical tasks (e.g. searches records, gathers & organizes
data, information & summarizes in preliminary reports; checks accuracy, clarifies
discrepancies & certifies final data, possesses Microsoft Word and spreadsheet
skills to produce basic reports and basic data entry). Performs general clerical
tasks (e.g. maintains files; sorts and routes mail; answers phones, greets visitors;
orders & stocks supplies; maintains calendar; makes copies; prepares materials
for mailing; schedules meetings). Prepares and maintains construction project
records and reports by entering information into Site Manager (e.g. prepares daily
construction diaries by compiling information from the inspectors reports, prepares
monthly project status reports, compiles data from records for accurate submission
of contract information. Performs other miscellaneous duties as assigned by the
Project Engineer.
2. Qualifications
a. High school diploma or GED.
b. Formal education in arithmetic that includes addition, subtraction,