Cellular Antenna Installation Support Services

REQUEST FOR
QUALIFICATIONS & PROPOSAL
Monroe County
Water Authority
Cellular Antenna Installation
Support Services
July 2026
Monroe County Water Authority Eng. File - 26-006
475 Norris Drive
Rochester, New York 14610

Table of Contents
SECTION TITLE
1 Invitation to Participate
2 Scope of Work
3 Specific Proposal Requirements
4 General Information for The Proposer

Request for Qualifications and Proposal
Cellular Antenna Installation Support Services
Page 1
SECTION 1 - INVITATION TO PARTICIPATE
1.1 Purpose
Monroe County Water Authority (the "MCWA") is soliciting statements of qualifications (SOQs) and
price proposals (Proposals) from consultants for on-going support services related to leases for cellular
antenna installations on Water Authority facilities. The selected Consultant may provide an array of
services related to cell leases for the Water Authority.
Prospective Proposers must offer an SOQ and a Proposal that meets the scope of services, qualifications
and general description of work activities identified in Section 2 of this document.
In responding to this Request for Qualifications and Proposal (RFQ/P), Proposers must follow the
prescribed format as outlined in Section 3. By so doing, each Proposer will be providing MCWA with
comparable data submitted by other Proposers and, thus, be assured of fair and objective treatment in
the MCWA review and assessment process. Note that MCWA is requiring that your SOQ and your
Proposal be submitted in separate documents and in separately sealed envelopes.
1.2 RFQ Procurement Officer
Pursuant to State Finance Law 139-j and 139-k, this RFQ/P includes and imposes certain restrictions on
communications between a Governmental Entity (the MCWA) and Bidder/Offerer (i.e., Proposer) during
the procurement process. The RFQ/P Procurement Officer identified below is the sole point of contact
regarding this RFQ/P from the date of issuance until the selection of the successful Proposer.
Tim Stevens, P.E.
475 Norris Drive
Rochester, New York 14610
Phone: (585) 442-2001 Ext. 283
Email: tim.stevens@mcwa.com
1.3 Presentation and Clarification of MCWA's Rights and Intentions
MCWA intends to enter into a 5-year contract with the selected Proposer to supply the services
described in Section 2.
It should be noted that this intent does not commit MCWA to award a contract to any responding
Proposer, or to pay any costs incurred in the preparation of the proposal in response to this request, or
to procure or contract for any services. MCWA reserves the right, in its sole discretion, to (a) accept or
reject in part or in its entirety any proposal received as a result of this RFQ/P if it is in the best interest of
MCWA to do so; (b) award one or more contracts to one or more qualified Proposers if necessary to
achieve the objectives of this RFQ/P if it is in the best interest of MCWA to do so.

Request for Qualifications and Proposal
Cellular Antenna Installation Support Services
Page 2
1.4 Time Line
The schedule of events for this RFQ/P is anticipated to proceed as follows:
All requests for RFQ/P clarification must be submitted, in writing, to the RFQ/P Procurement
Officer at the email address provided in Section 1 and received no later than 3:00 PM EST on
August 12, 2026.
As deemed appropriate, questions will be answered and documented in writing as an
Addendum to the RFQ/P. These will be sent out to all Proposers who received the original
RFQ/P on or about August 14, 2026. If the RFQ/P was obtained from the MCWA website, it
is the prospective proposer's responsibility to inform the RFQ Procurement Officer with
their contact information so that they may receive any addendum.
SOQs and Proposals must be received by 3:00 PM EST on August 21, 2026 at the address
shown in Section 3.2. The right to withdraw will expire on this date.
At the Water Authority's option, a "short-list" of the best qualified Proposers may be
established by the Water Authority selection committee for interviews.
1.5 Overview of the Organization
MCWA provides high quality, safe and reliable water, in a financially responsible manner.
MCWA was created by State legislation in 1950 to solve the water supply needs of this community. In
1959 MCWA took over the assets of the private, Rochester Division of the New York Water Service
Corporation and had 27,000 retail customers, serving just portions of the County's inner ring towns and
portions of the City. As surrounding towns and villages faced new water supply challenges, the MCWA
service area has steadily grown. Today, MCWA serves over 190,000 customers in every town and village
in Monroe County (partially in the City of Rochester) plus towns, villages and other water authorities in
each of the five adjacent counties.
The MCWA system infrastructure includes two operations centers and a meter shop; three water
treatment plants, Shoremont, Corfu and Webster; 48 remote pumping stations; 54 tanks and 2 storage
reservoirs; and over 3,435 miles of transmission and distribution water mains.

Request for Qualifications and Proposal
Cellular Antenna Installation Support Services
Page 3
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MCWA's distribution and transmission system continues to grow due to the rising demands created by
new home construction, creation of new water districts, and conversion to MCWA supply by areas
served from a water source that has become non-viable.
A tabulation of existing antenna leases is presented on Table 1 and locations are included on Table 2.
Several of these leases were entered into by communities that subsequently joined the Water
Authority's regional supply. Given the time frame over which these leases were first established and the
fact that the Water Authority "inherited" several leases, we are faced with varying terms and conditions.

Request for Qualifications and Proposal
Cellular Antenna Installation Support Services
Page 4
TABLE 1 - Existing Antenna Leases
Cellular Leases - On Tank
Lease
Cellular Carrier Site No. Site Name Expires Lease Holder
AT&T (Merged w/Cingular) 379P6339 Middle Road Tank Mar 2032 Water Authority
Now Crown Castle 379P6321 Harris Hill Tank Mar 2032 Water Authority
1 Churchville Tank Jan 2050 Churchville (V)
6334 Hilton Tank Sep 2037 Water Authority
Sprint (merged w/Nextel) BU04XC024 North Ave Tank Nov 2021 LeRoy (V)
T-Mobile 3MOR250C Harris Hill Tank Mar 2033 Water Authority
3MOR001E West Brighton Tank Oct 2032 Water Authority
3MOR056A Hilton Tank Dec 2028 Water Authority
3MOR-069 Churchville Tank Apr 2032 Churchville (V)
Verizon Wireless 1099 North Ave Tank May 2031 Le Roy (V)
6053 Spencerport Tank Jun 2023 Spencerport
NYROC764 West Brighton Tank Jan 2035 WA & Brighton
706 High Street Tank Oct 2046 Victor (T)
4347 Churchville Tank Apr 2034 Water Authority
Cellular Leases - Stand Alone Tower
Lease
Cellular Carrier Site No. Site Name Expires Lease Holder
AT&T (Merged w/Cingular) NY-217-03 Harek Road Tank Dec 2030 Water Authority
Now Crown Castle R04002 High Street Tank Feb 2031 Victor (T)
BU875240 Harris Hill Tank Nov 2024 Water Authority
Clear Wireless ROC 081 Harris Hill Tank May 2031 Water Authority
ROC 124 Eastview Tank Victor (T)
Sprint (merged w/Nextel) BU04XC015 High Street Tank Apr 2021 Victor (T)
T-Mobile NY 217 Harek Road Tank Dec 2030 Water Authority
Verizon Wireless 6034 & 6134 Victor Tank Victor (T)
NYROC710 South Ave Tank Nov 2026 Webster (V)

Request for Qualifications and Proposal
Cellular Antenna Installation Support Services
Page 5
TABLE 2 - Location Coordinates
Boughton Hill Tank Victor 42.957778 -77.410278
Churchville Tank Churchville 43.09868 -77.882225
Eastview Tank Victor 43.031389 -77.454722
Harek Road Tank Gates 43.157778 -77.746111
High Street Tank Victor 43.003999 -77.425833
Hilton Tank Parma 43.2819 -77.789
Middle Road Tank Henrietta 43.0225 -77.6507
North Ave Tank LeRoy 42.9832 -77.9826
Spencerport Tank Spencerport 43.184444 -77.806667
West Brighton Tank Brighton 43.0989 -77.645

Request for Qualifications and Proposal
Cellular Antenna Installation Support Services
Page 6
SECTION 2 -SCOPE OF WORK
2.1 Scope of Work
Below is a preliminary outline of the required support tasks to be included under this contract.
Additional tasks may be required during the contract's term.
Task 2.1.1 Review Existing Leases and Reset Fair Market Value
The Consultant shall meet with MCWA's senior staff and develop a complete understanding of our
goals and objectives for our cellular leases. Consultant will:
* Review payment history for compliance with terms of the agreements.
* Verify equipment and any upgrades are in compliance with terms and conditions.
* Compare existing lease revenue to market conditions.
* Assess potential to reset lease payments to fair market value.
If opportunities to reset any existing lease payments to fair market value or to establish stronger
lease terms are identified, Consultant will lead negotiation with the identified carriers to achieve
MCWA's objectives.
Task 2.1.2 New Lease Negotiations
MCWA does not actively promote the installation of cellular antenna on our sites. However, if
approached by a carrier and if endorsed by the local town or village, MCWA will consider the
potential for new installations. As these new lease negotiations arise, the Consultant will be
requested to analyze the fair market value and then support the negotiation of the new lease's
terms and conditions.
Task 2.1.3 Special Projects
The selected Consultant may be requested to provide support for special projects related to site
leasing. Compensation for special projects would be established based on the requested scope of
work.