27500005 Quick Quote Replace Air Scour at the Christiansburg Aquatic Center

Town of Christiansburg
Purchasing Office
100 East Main Street
Christiansburg, VA 24073
Quick Quote #27500005 Replace Air Scour at the Christiansburg Aquatic Center
Quick Quote for the Christiansburg Aquatic Center
Posted - Friday, July 31, 2026, 5:00 p.m. EST
Unsealed quotes will be received until Wednesday. August 5, 2026, 5:00 p.m. EST
A. SUMMARY
The Town of Christiansburg is accepting quotes for the replacement of an air scour for the underground
filtration system for the competition pool at the Christiansburg Aquatic Center.
The work will begin as soon as possible. The work needs to be completed no later September 4, 2026.
Please provide expected completion date with price.
Work can be performed during normal business hours but will need to be coordinated with the designated
Facility Operations Coordinator. Weekends may be available as well.
B. SPECIFICATIONS
The Christiansburg Aquatic Center needs to replace an 8.5 hp 208-230/460V (3 phase) air pump blower.
Preference is given for the AllStar brand. Additional required parts to replace the air pump blower, and
all labor, freight and trip charges should be included in the quote. Any other parts found to be faulty
during the installation of the new air pump blower will be handled dealt with outside of the parameters of
this quote (separate invoice, etc).
C. PRE-BID SITE VISIT
All interested contractors may contact the Christiansburg Aquatic Center directly to examine the old air
scour by appointment only. Please contact Ben Gilmer for an appointment at 540-230-8636, or email
bgilmer@christiansburg.org and ndestree@christiansburg.org. The site address is Christiansburg Aquatic
Center, 595 North Franklin Street, Christiansburg, VA 24073.
D. QUOTE CHECKLIST
1. Corporation Registration Form (Attachment A)
2. Vendor Information Form (Attachment B)
3. Quote Sheet - (Attachment C or the form of your choice)
No state or federal tax is to be included in the quote.
4. References: Please include a minimum of three references that can be contacted by the Town of
Christiansburg. (Attachment D or the form of your choice)
5. Proof of Insurance
6. Disclosure of Claims: Please disclose any claims, lawsuits, or formal disputes for work or services
previously or currently being performed.
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E. TERMS AND CONDITIONS
Please refer to Attachment E
F. QUOTE SUBMISSION
The deadline for quote submission is 5:00 p.m. EST, Wednesday, August 5, 2026. Unsealed quotes
may be submitted via courier, electronically, mail or may be hand delivered.
1. To submit quotes electronically, the Contractors will e-mail the Procurement Officer at
tvance@christiansburg.org with "Quick Quote 27500005 Replace Air Scour at the
Christiansburg Aquatic Center" in the subject line.
2. To deliver hard-copy quotes to the Town, envelopes should be clearly marked "Quick Quote
27500005 Replace Air Scour at the Christiansburg Aquatic Center", and addressed to Tara
Vance, Procurement Officer.
3. All Contractors are responsible for ensuring their quotes were received by the Town.
4. Quotes received after the deadline will not be accepted.
G. QUOTE AWARD AND PAYMENT
The award for this Quick Quote will be in the form of a Purchase Order issued by the Procurement
Officer. The Purchase Order will be issued as soon as the Contractor has been chosen, and the
Contractor can be established in the Town's accounting system.
1. The Town will authorize payment to the Contractor after receipt of the Contractor's correct
invoice and the completion of all services. Invoices can be emailed to
acctspayable@christiansburg.org, or can be mailed to Accounts Payable, Town of Christiansburg,
100 East Main Street, Christiansburg, VA 24073.
2. Payment terms are Net 45.
Address all inquiries and correspondence regarding this quick quote to:
Tara Vance
Procurement Officer
Town of Christiansburg
100 East Main Street
Christiansburg, VA 24073
Email: tvance@christiansburg.org
Phone: 540-585-7605
Fax: 540-382-3762
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Attachment A
Corporate Registration Form
Pursuant to Virginia Code 2.2-4311.2 each Contractor or offeror organized or authorized to transact
business in the Commonwealth of Virginia pursuant to Title 13.1 or Title 50 of the Code of Virginia,
(1950), as amended, or as otherwise required by law, is required to include in its bid its Virginia State
Corporation Commission (SCC) Identification Number. Any Contractor or offeror that is not required to
be authorized to transact business in the Commonwealth of Virginia as a domestic or foreign business
entity under Title 13.1 or Title 50 or as otherwise required by law is required to include in its bid or
proposal a statement describing why the Contractor is not required to be so authorized.
Contractors should complete the following:
1. Contractor is a Virginia business entity organized and authorized to transact business in Virginia and
such Contractor's SCC Identification Number is __________________________________.
2. Contractor is an out-of-state (foreign) business entity authorized to transact business in Virginia and
such Contractor's SCC Identification Number is __________________________________.
3. Contractor does not have an Identification Number issued to it by the SCC and such Contractor is not
required to be authorized to transact business in Virginia by the SCC for the following reason(s):
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
Please attach additional sheets of paper if you need more space to explain why such Contractor is not
required to be authorized to transact business in Virginia.
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Attachment B
The Contractor will complete, sign and return this Vendor Information Form.
FULL LEGAL NAME (PRINT) FEDERAL TAXPAYER PAYMENT TERMS
(Company name as it appears with your Federal Taxpayer NUMBER (ID#)
Number) Net 45 days
BUSINESS NAME/DBA NAME/TA NAME FEDERAL TAXPAYER NUMBER
(If different than the Full Legal Name) (If different than ID# above)
PURCHASE ORDER ADDRESS PAYMENT ADDRESS
CONTACT NAME/TITLE (PRINT) SIGNATURE (IN INK) DATE
E-MAIL ADDRESS TELEPHONE NUMBER TOLL FREE TELEPHONE
NUMBER
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Attachment C
Contractors can use this quote sheet or a quote sheet of their choice. (Attach additional sheets if necessary):
Quote Sheet for Quick Quote 27500005 Replace Air Scour at the Christiansburg Aquatic Center
COMPANY NAME: __________________________________________________
Total Quote is for all parts, labor, trip charges, freight charges, and any other miscellaneous parts needed to
complete the job.
Item Item Detail Price
Air Pump
Labor
Trip charges
Freight charges
Misc charges
Total
Expected Completion Date: ___________________________
Please list any exclusions below:
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
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Attachment D
References
Contractors must provide at least 3 references for services provided to customers similar to the Town of
Christiansburg. (Attach additional sheets if necessary):
COMPANY NAME: __________________________________________________
Contact Name, Phone Number Nature of the Date Work
Name & Full Address of Reference
& Email Address Work Completed
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ATTACHMENT E
TOWN OF CHRISTIANSBURG
GENERAL TERMS AND CONDITIONS
A. Withdrawal of Bids/Proposals: Unless otherwise specified, all bids/proposals submitted shall be valid for a minimum
period of 60 calendar days following the date established for receiving bids/proposals. At the end of the 60 calendar
days the bid/proposal may be withdrawn at the written request of the contractor. If the bid/proposal is not withdrawn at
that time, it remains in effect until an award is made or the solicitation is cancelled.
B. Anti-Discrimination: By submitting their bids/proposals, contractors certify to the Town of Christiansburg that they
will conform to the provisions of the Federal Civil Rights Act of 1964, as amended, as well as the Virginia Fair
Employment Contracting Act of 1975, as amended, where applicable, the Virginians with Disabilities Act, the
Americans with Disabilities Act and Virginia Code 2.2-4311 of the Virginia Public Procurement Act (VPPA). If the
award is made to a faith-based organization, the organization shall not discriminate against any recipient of goods,
services, or disbursements made pursuant to the contract on the basis of the recipient's religion, religious belief, refusal
to participate in a religious practice, or on the basis of race, age, color, gender or national origin and shall be subject to
the same rules as other organizations that contract with public bodies to account for the use of the funds provided;
however, if the faith-based organization segregates public funds into separate accounts, only the accounts and programs
funded with public funds shall be subject to audit by the public body. (Virginia Code 2.2-4343.1(E)).
In every contract over $10,000, the following provisions apply:
During the performance of this contract, the contractor agrees as follows:
a. The contractor will not discriminate against any employee or applicant for employment because of
race, religion, color, sex, national origin, age, disability, or other basis prohibited by state law relating
to discrimination in employment, except where there is a bona fide occupational qualification
reasonably necessary to the normal operation of the contractor. The contractor agrees to post in
conspicuous places, available to employees and applicants for employment, notices setting forth the
provisions of this nondiscrimination clause.
b. The contractor, in all solicitations or advertisements for employees placed by or on behalf of the
contractor, will state that such contractor is an equal opportunity employer.
c. Notices, advertisements, and solicitations placed in accordance with federal law, rule or regulation
shall be deemed sufficient for the purpose of meeting the requirements of this section.
The contractor will include the provisions of the foregoing paragraphs a, b, and c in every subcontract or purchase order
of over $10,000, so that the provisions will be binding upon each subcontractor or vendor.
C. Antitrust: By entering into a contract, the contractor conveys, sells, assigns, and transfers to the Town of Christiansburg
all rights, title and interest in and to all causes of action it may now have or hereafter acquire under the antitrust laws of
the United States and the Commonwealth of Virginia, relating to the particular goods or services purchased or acquired
by the Town of Christiansburg under said contract.
D. Applicable Laws and Courts: This solicitation and any resulting contract shall be governed in all respects by the laws
of the Commonwealth of Virginia and any litigation with respect thereto shall be brought in the courts of Montgomery
County, Virginia, or the United States District Court for the Western District of Virginia (Roanoke Division). The
contractor shall comply with federal, state, local laws, and regulations.
E. Assignment of Contract: A contract shall not be assignable by the contractor in whole or in part without the written
consent of the Town of Christiansburg.
F. Availability of Funds: It is understood and agreed between the parties herein that the Town of Christiansburg shall be
bound hereunder only to the extent of the funds available or which may hereafter become available for the purpose of
the contract.
G. Bid/Proposal Pricing: The Bid/Proposal price shall be an all-inclusive price to deliver the specified goods and/or services
FOB Destination to the specified address per the specifications. Invoices must be itemized and will be paid at the unit
price in the proposal. The Town will not accept or pay for additional line items such as freight, shipping and handling,
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delivery, downtime, equipment, lost time due to inclement weather or any other charges additional to the unit prices
quoted in the Bid/Proposal.
H. Changes to the Contract: Changes can be made to the contract only in any of the following ways:
1. The parties may agree in writing to modify the scope of the contract. An increase or decrease in the price of
the contract resulting from such modification shall be agreed to by the parties as a part of their written
agreement to modify the scope of the contract.
2. The Town of Christiansburg may order changes within the general scope of the contract at any time by written
notice to the contractor. Changes within the scope of the contract include, but are not limited to, things such as
services to be performed, the method of packing or shipment, and the place of delivery or installation. The
contractor shall comply with the notice upon receipt. The contractor shall be compensated for any additional
costs incurred as the result of such order and shall give the Town of Christiansburg a credit for any savings. Said
compensation shall be determined by one of the following methods:
a. By mutual agreement between the parties in writing; or
b. By agreeing upon a unit price or using a unit price set forth in the contract, if the work to be done can
be expressed in units, and the contractor accounts for the number of units of work performed, subject
to the Town of Christiansburg's right to audit the contractor's records and/or to determine the correct
number of units independently; or
c. By ordering the contractor to proceed with the work and keep a record of all costs incurred and savings
realized. A markup for overhead and profit may be allowed if provided by the contract. The same
markup shall be used for determining a decrease in price as the result of savings realized. The contractor
shall present the Town of Christiansburg with all vouchers and records of expenses incurred and
savings realized. The Town of Christiansburg shall have the right to audit the records of the contractor
as it deems necessary to determine costs or savings. Any claim for an adjustment in price under this
provision must be asserted by written notice to the Town of Christiansburg within thirty (30) days from
the date of receipt of the written order from the Town of Christiansburg. If the parties fail to agree on
an amount of adjustment, the question of an increase or decrease in the contract price or time for
performance shall be resolved in accordance with the procedures for resolving disputes provided by
this contract. Neither the existence of a claim nor a dispute resolution process, litigation or any other
provision of this contract shall excuse the contractor from promptly complying with the changes
ordered by the Town of Christiansburg or with the performance of the contract generally.
I. Claims: Contractual claims, whether for money or other relief, shall be submitted in writing to the Town Manager, Town of
Christiansburg Office of the Town Manager, 100 East Main Street, Christiansburg, VA 24073, no later than sixty (60) days
after final payment; however, written notice of the contractor's intention to file such claim shall have been given at the time
of the occurrence or beginning of the work upon which the claim is based. Nothing herein shall preclude a contract from
requiring submission of an invoice for final payment within a certain time after completion and acceptance of the work or
acceptance of the goods. Pending claims shall not delay payment of amounts agreed due in the final payment (Virginia Code
2.2-4363). A contractor may not institute legal action prior to receipt of the Town's decision on the claim unless the Town
fails to render such decision within thirty (30) days. Failure of the Town to render a decision within thirty (30) days shall not
result in the contractor being award the relief claimed or in any other relief or penalty. The sole remedy for the Town's
failure to render a decision within thirty (30) days shall be the contractor's right to institute immediate legal action. The
decision of the Town Manager shall be final and conclusive unless the contractor, within six (6) months of the date of the
final decision of the claim, institutes legal action as provided in Virginia Code 2.2-4364.
J. Clarification of Terms: If any prospective contractor has questions about the specifications or other solicitation
documents, the prospective contractor should contact the Town official or purchasing agent whose name appears on the
face of the solicitation no later than three (3) working days before the due date. The contractor may be asked to submit
such questions in writing. Any revisions to the solicitation will be made only by addendum issued by the Town or
purchasing agent.
K. Debarment Status: By submitting their bids/proposals, contractors certify that they are not currently debarred by the
Commonwealth of Virginia from submitting bids/proposals on contracts for the type of goods and/or services covered
by this solicitation, nor are they an agent of any person or entity that is currently so debarred.
L. Default: In case of failure to deliver goods or services in accordance with the contract terms and conditions, the Town of
Christiansburg, after due oral or written notice, may procure them from other sources and hold the contractor responsible
for any resulting additional purchase and administrative costs. This remedy shall be in addition to any other remedies which
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the Town of Christiansburg may have. In addition, the Town of Christiansburg reserves the right to cancel any orders
placed that are not delivered by the date specified in the Invitation for Proposal.
M. Drug-Free Workplace: During the performance of this contract, the contractor agrees to (i) provide a drug-free
workplace for the contractor's employees; (ii) post in conspicuous places, available to employees and applicants for
employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation,
possession, or use of a controlled substance or marijuana is prohibited in the contractor's workplace and specifying the
actions that will be taken against employees for violations of such prohibition; (iii) state in all solicitations or
advertisements for employees placed by or on behalf of the contractor that the contractor maintains a drug-free
workplace; and (iv) include the provisions of the foregoing clauses in every subcontract or purchase order of over
$10,000, so that the provisions will be binding upon each subcontractor or vendor. For the purposes of this section,
"drug-free workplace" means a site for the performance of work done in connection with a specific contract awarded to
a contractor in accordance with this chapter, the employees of whom are prohibited from engaging in the unlawful
manufacture, sale, distribution, dispensation, possession or use of any controlled substance or marijuana during the
performance of the contract.
N. Ethics in Public Contracting: By submitting their bids/proposals, contractors certify that their bids/proposals are made
without collusion or fraud and that they have not offered or received any kickbacks or inducements from any other
contractor, supplier, manufacturer or subcontractor in connection with their bid/proposal, and that they have not
conferred on any public employee having official responsibility for this procurement transaction any payment, loan,
subscription, advance, deposit of money, services, or anything of more than nominal value, present or promised, unless
consideration of substantially equal or greater value was exchanged.
O. Facsimile and Email Proposals: Unsealed proposals may be submitted by facsimile or email. Sealed proposals
must be submitted in a sealed envelope or through a secure online portal, as directed by the Town of
Christiansburg. Unsealed, facsimile, or emailed proposals will not be accepted for sealed bidding. It is the
contractor's responsibility to ensure its proposal is properly submitted and received by the Town of Christiansburg
prior to the time and date designated for submission.
P. Immigration Reform and Control Act of 1986: By submitting their bids/proposals, contractors certify that they do
not and will not during the performance of this contract employ illegal alien workers or otherwise violate the provisions
of the federal Immigration Reform and Control Act of 1986.
Q. Indemnification: Contractor agrees to indemnify, defend, and hold harmless the Town of Christiansburg its officers,
agents, and employees from any claims, damages and actions of any kind or nature, whether at law or in equity, arising
from or caused by any kind or nature of services furnished by the contractor or contractor's use of any materials, goods,
or equipment of any kind or nature, provided that such liability is not attributable to the sole negligence of the Town of
Christiansburg.
R. Late Proposals: To be considered for selection, bids/proposals must be received by the Town of Christiansburg in the
office of the Town official or purchasing agent whose name appears on the face of the solicitation, 100 East Main Street,
Christiansburg, VA 24073, by the designated date and hour. Bids/Proposals received after the date and hour designated
are automatically disqualified and will not be considered. The Town of Christiansburg is not responsible for delays in
the delivery of mail by the U.S. Postal Service, private couriers, or other means of delivery. It is the sole responsibility
of the contractor to ensure that its bid/proposal reaches the Town of Christiansburg's Purchasing Office by the designated
time and hour.
S. Mandatory use of Town Form and Terms and Conditions: Failure to submit a bid/proposal on the official Town of
Christiansburg form provided for that purpose shall be a cause for rejection of the bid/proposal. Modification of or
additions to any portion of the Invitation for Bid/Request for Proposal may be cause for rejection of the bid/proposal;
however, the Town of Christiansburg reserves the right to decide, on a case by case basis, in its sole discretion, whether
to reject such a bid/proposal as nonresponsive. As a precondition to its acceptance, the Town of Christiansburg may, in
its sole discretion, request that the contractor withdraw or modify nonresponsive portions of a bid/proposal which do not
affect quality, quantity, price, or delivery. No modification of or addition to the provisions of the contract shall be effective
unless reduced to writing and signed by the parties.
T. Negotiation with the Lowest Bidder: Unless all bids are cancelled or rejected, the Town of Christiansburg reserves the
right granted by Virginia Code 2.2-4318 to negotiate with the lowest responsive, responsible bidder to obtain a contract
price within the funds available to the Town whenever such low bid exceeds the Town's available funds. For the purpose of
determining when such negotiations may take place, the term "available funds" shall mean those funds which were budgeted
by the agency for this contract prior to the issuance of the written Invitation for Bid. Negotiations with the low bidder may
include both modifications of the bid price and the Scope of Work/Specifications to be performed. The Town shall initiate
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such negotiations by written notice to the lowest responsive, responsible bidder that its bid exceeds the available funds and
that the Town wishes to negotiate a lower contract price. The times, places, and manner of negotiating shall be agreed to by
the Town and the lowest responsive, responsible bidder.
U. Nondiscrimination of Contractors: A bidder, proposer, offeror, or contractor shall not be discriminated against in the
solicitation or award of this contract because of race, religion, color, sex, national origin, age, disability, faith-based
organizational status, any other basis prohibited by state law relating to discrimination in employment. If the award of
this contract is made to a faith-based organization and an individual, who applies for or receives goods, services, or
disbursements provided pursuant to this contract objects to the religious character of the faith-based organization from
which the individual receives or would receive the goods, services, or disbursements, the public body shall offer the
individual, within a reasonable period of time after the date of his objection, access to equivalent goods, services, or
disbursements from an alternative provider.
V. Payment To Prime Contractor:
1. Invoices for items ordered, delivered, and accepted shall be submitted by the contractor directly to the payment
address shown on the purchase order/contract. All invoices shall show the Town of Christiansburg or state
contract number and/or purchase order number; social security number (for individual contractors) or the
federal employer identification number (for proprietorships, partnerships, and corporations).
2. Any payment terms requiring payment in less than 45 days will be regarded as requiring payment 45 days after
invoice or delivery, whichever occurs last. This shall not affect offers of discounts for payment in less than 45
days, however.
3. All goods or services provided under this contract or purchase order, that are to be paid for with public funds,
shall be billed by the contractor at the contract price, regardless of which public agency is being billed.
4. The following shall be deemed to be the date of payment: the date of postmark in all cases where payment is
made by mail, or the date of offset when offset proceedings have been instituted as authorized under the
Virginia Debt Collection Act.
W. Payment To Subcontractors: Contractor may retain Subcontractors and Suppliers for the performance of parts of the
Work. Such Subcontractors and Suppliers must be acceptable to the Town.
1. In accordance with Virginia Code 2.2-4354(1), the contractor shall be liable for the entire amount owed to
any subcontractor with which it contracts. The contractor shall not be liable for amounts otherwise reducible
due to the subcontractor's noncompliance with the terms of the contract. However, in the event that the
contractor withholds all or a part of the amount promised to the subcontractor under the contract, the contractor
shall notify the subcontractor, in writing, of his intention to withhold all or a part of the subcontractor's payment
with the reason for nonpayment. Payment by the party contracting with the contractor shall not be a condition
precedent to payment to any lower-tier subcontractor, regardless of that contractor receiving payment for
amounts owed to that contractor. Any provision in a contract contrary to this section shall be unenforceable.
2. In accordance with Virginia Code 2.2-4354(2), The contractor shall take one of the following courses of
action within seven (7) calendar days after receipt of amounts paid to contractor by the Town for Work
performed by any Subcontractor under this Contract:
a. Pay the subcontractor for the proportionate share of the total payment received from the Town
attributable to the work performed by the subcontractor under that contract; or
b. Notify the Town and subcontractor, in writing, of his intention to withhold all or a part of the
subcontractor's payment with the reason for nonpayment.
3. In accordance with Virginia Code 2.2-4354(3), individual contractors shall provide their social security
numbers and proprietorships, partnerships, and corporations shall provide their federal employer identification
numbers to the Town, or in the case of a subcontractor, to the contractor.
4. In accordance with Virginia Code 2.2-4354(4), contractor shall pay interest to the subcontractor on all
amounts owed by the contractor that remain unpaid after seven days following receipt by the contractor of
payment from the Town for work performed by the subcontractor under that contract, except for amounts
withheld as allowed in subdivision 2.
5. Unless otherwise provided under the terms of this contract, interest shall accrue at the rate of one percent per
month.
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