Invitation to Bid HP L830 64" LATEX PRINTER

WHITFIELD COUNTY, GEORGIA
ITB# PW-2026-03
HP L830 64" LATEX PRINTER
Due Date: October 13th, 2026
Time: 2:00 PM
______________________

ITB# PW-2026-03
HP L830 64" LATEX PRINTER
The Whitfield County Board of Commissioners will receive sealed bids until 2:00 PM on October 13th,
2026 for INVITATION TO BID HP L830 64" Latex Printer. Bids shall be submitted in a sealed envelope
and shall be marked on the outside as follows:
NAME AND ADDRESS OF COMPANY
HP L830 64" LATEX PRINTER
ITB# PW-2026-03
Bid Submittal Instructions:
Vendors are to submit 1 original signed document and 2 copies of the same.
Any deviation from the requirements set forth for the labeling of bid envelopes shall result
in said bid being returned to the bidder unopened and any such bid shall not be
considered.
Sealed bids shall be addressed to the attention of Brian McBrayer and mailed to Whitfield
County Board of Commissioners, P.O. Box 248, Dalton GA 30722-0248 or delivered to the
Board of Commissioners' Office, Courthouse Annex, 201 S Hamilton St 4th floor, Dalton
GA 30720. All bids shall be received on or before the above designated date and time. Any bid
received after this date and time shall not be accepted. Bids shall be typed or submitted in ink.
Bids will be publicly opened and read. Bids are legal and binding upon the bidder when
submitted.
It is understood that this contract, if accepted by Whitfield County, is entered into for the
convenience of the county, and in no way precludes the county from obtaining like goods from
other suppliers upon prior approval of the Whitfield County Board of Commissioners. Such
approval shall be made at the sole discretion of the Board of Commissioners and shall be
conclusive. The equipment shall be in compliance with the specifications as prepared by the
State Highway Engineer. The equipment shall be produced in accordance with the laws of
Georgia under the supervision and to the satisfaction of the Department of Transportation and
Whitfield County.

Whitfield County reserves the right to accept or reject any or all bids for any reason, to waive
technicalities, and to make an award deemed in its best interest. The county shall have the right
to delete a unit item from the bid if necessary or proper in the sole determination of the county.
Effective July 1, 2012 any vendor that provides a service to Public Works will be required to
submit verification that your company is complaint with O.C.G.A 13-10-91, which states that the
individual, firm or corporation which is engaged in the physical performance of services under a
contract to Public Works has registered with and is participating in a federal work authorization
program. E-Verify is the electronic employment eligibility verification system that all vendors
must use to comply.
Any questions about this Invitation to Bid shall be submitted in writing to the
Public Works Director, Brian Brackett
Email: bbrackett@whitfieldcountyga.com
SPECIFICATIONS
1. L830 HP L830 64" LATEX PRINTER
Dimensions (W x D x H)
Product 101.7 x 34.1 x 55.2 in 644lbs
Shipping 108.4 x 43.3 x 65.6 in 948lbs
Operating area 110 x 82.7 in
2. HP4UV84A HP Latex 873 Inks - Black (Required for printer install)
3. HP4UV85A HP Latex 873 Inks - Cyan (Required for printer install)
4. HP4UV86A HP Latex 873 Inks - Magenta (Required for printer install)
5. HP4UV87A HP Latex 873 Inks - Yellow (Required for printer install)
6. HP4UV88A HP Latex 873 Inks - Light Cyan (Required for printer install)
7. HP4UV89A HP Latex 873 Inks - Light Magenta (Required for printer install)
8. HP4UV90A HP Latex 873 Inks - Optimizer (Required for printer install)
9. HP4UV91A HP Latex 873 Inks - Overcoat (Required for printer install)
10. HP421S3A HP Latex 700 & 800 Media Feed Accessory
11. HPA4AN0A HP LATEX 730/830 TEXTILE KIT ACCESSORY

12. IM3203X-5425 54"X25YD Briteline DX Gloss (Included training material for printer install)
13. FLEXIMUTCD11 FLEXI MUTCD V11 SOFTWARE DOWNLOAD (optional traffic software)
14. FLEXICOMPLT-1YT FLEXI COMPLETE 1YR TERM 3M TRAFFIC
15. ARMOUR-G164-HA Ally Armour G164-HA Laminator
16. 103315-HA Rollover Flexi Flatbed Applicator 61" x132", Height Adjustable Leg
17. 10176 ROLLOVER FLEXI TABLE VTD 1-USE (WOOD)
18. 10910 Rollover Long Reach Cutter
19. ADVANCED OPERATOR TRAINING AT INSTALL
(Required for Traffic Packages)
*Note: Advanced training is for operators
who already are proficient in the basic
training skills.
Examples of available training - please
identify most important
* Barcode workflow
* Perf-cut workflow
* Application-specific workflow guidance
(e.g., magnets, ATV graphics, traffic signage)
* Setting up camera features
* Printing/cutting on non-standard media
* Onboard color calibrations
* Summa "twin" workflow (radial marks)
* Color matching techniques (not color
profiling)
* Any additional advanced workflow
requests (identified and approved prior to
the visit)
20. ADDITIONAL TRAINING AT INSTALL
Basic Operator Training - 4-6 hours
* RIP basics: load jobs, send files, manage
queue
* Print-and-cut overview
* Profiles and print mode selection
* Importing files, nesting, and tiling
* Front panel menus and key features
* Correct media loading techniques
* Using the take-up reel
* Using separate printer + cutter for print and-cut

HP L8 64" LATEX PRINTER
1. PURPOSE
The intent of this invitation to obtain competitive sealed bids so that Whitfield County Public Works
will have the ability to purchase a HP L8 64" Latex Printer.
2. Pricing
All bids must include any and all freight charges.
3. DELIVERY POINT
Equipment shall be delivered to the specific site as specified by WCPW.
170 Gillespie DR.
Dalton, GA 30721
4. TIME OF PERFORMANCE
WCPW reserves the right not to be restricted to only the lowest bidder.
5. COMPLETION OF PERFORMANCE
Bidder will successfully complete the terms of the contract when the equipment as specified is
delivered as specified and the associated delivery ticket has been submitted to WCPW.
The Vendor shall comply with all laws, ordinances, rules and regulations of any governmental entity
pertaining to the supply of any items or services pursuant to this ITB and resulting Contract.
6. QUANTITIES
This is a unit/price contract. The County shall not be bound to purchase a minimum quantity nor
restricted to a maximum quantity during the initial contract agreement period and any subsequent
renewals.

7. CANCELLATION
This contract may be cancelled by either party, for any reason, by giving written notice to the other
party.
8. INDEMNIFICATION / HOLD HARMLESS
The vendor that is selected as the contractor shall, at its own expense, protect, defend, indemnify,
save and hold harmless Whitfield County and its elected and appointed officers, employees, servants
and agents from all claims, damages, lawsuits, costs and expenses including, but not limited to, all
costs from administrative proceedings, court costs and attorney fees that Whitfield County and its
elected and appointed officers, employees, servants and agents may incur as a result of the acts,
omissions or negligence of the contractor or its employees, servants, agents or subcontractors that
may arise out of the agreement.
9. DRUG-FREE WORKPLACE CERTIFICATION
By signing the Supply Service Contract form, I certify that the provisions of Code Sections 50- 24-1
through 50-24-6 of the Official Code of Georgia Annotated, relating to the "Drug- free Workplace Act",
have been complied with in full. The undersigned further certifies that:
a) A drug-free workplace will be provided for the Contractor's employees during performance of
the contract; and,
b) Each Contractor who hires a subcontractor to work in a drug-free work place shall secure from
that subcontractor the following written certification:
c) "As part of the subcontracting agreement with (Contractor's name), (Subcontractor's name)
certifies to the Contractor that a drug-free workplace will be provided for the subcontractor's
employees during the performance of this Contract
d) Contractor may be suspended, terminated, or debarred if it is determined that:
(1) The Contactor has made false certification hereinabove; or the Contractor has violated
such certification by failure to carry out the requirements of Official Code of Georgia Section
50-24-3.

Local Vendor Privilege
Because bids awarded to local vendors contribute to the Whitfield County tax base and promote the
local economy, the Whitfield County Board of Commissioners has instituted a local vendor privilege as
follows. To qualify as a local vendor, the following conditions have to be met:
1. The vendor has to have an established place of business within Whitfield County.
2. The vendor must have at least two (2) employees who have been working for six (6) months or
longer before requesting a local vendor privilege.
All vendors who met these conditions and who wish to claim the local vendor privilege must complete
the Affidavit of Eligibility available on the County web site. The local vendor privilege gives qualifying
vendors, who are within 4% of the low bid, the opportunity to agree to match the low bid within 24 hours.
If more than one local vendor meets the qualifications, the lowest local bidder will be given the first
opportunity to agree to match the low bid. If they refuse, the next lowest bidder will get the opportunity
and so on until all local vendors within the 4% range have been given an opportunity. Whitfield County
reserves the right to accept or reject any or all bids for any reason, to waive technicalities, and to make
an award deemed in its best interest. Whitfield County shall have the right to delete a unit item from
the bid if necessary or proper in the sole determination of Whitfield County.
TOTAL BID $___________________________
VENDOR ___________________________

Account Information
Accounts Receivable contact person: _____________________________________________
Telephone number: ________________ Fax number: __________________________
E-mail address: _____________________________________________________________
EXCEPTIONS (IF ANY): ________________________________________________________
We certify that our bid meets the minimum requirements as specified in bid documents.
___________________________________________ ____________________________
Authorized signature Title
___________________________________________ _________________________________
Printed name of signature above Company
___________________________________________ _________________________________
Address City / State / Zip Code
___________________________________________ ____________________________
Telephone number Fax number
E-mail address: ___________________________________________________________