Five Complete CEIA OPENGATE Security Screening Systems

ADVERTISED BID NO.: 26.27.12 Five OPENGATE Security Screening Systems
HARRISON COUNTY SCHOOL DISTRICT
INVITATION FOR BID
FIVE OPENGATE SECURITY SCREENING SYSTEMS
Legal Notice
The Harrison County School District (HCSD) Board of Education will accept priced proposals to furnish
and deliver Five Complete CEIA OPENGATE Security Screening Systems, or approved equal,
together with required accessories, training, warranty, and support.
Reverse Auction will be the primary method for submitting bids and will be held on Wednesday October
7, 2026, AT 10 A.M at www.centralbidding.com. Official bid documents with complete specifications may
be downloaded from Central Bidding at www.centralbidding.com or HCSD at
https://www.harrison.k12.ms.us/purchasing. Telephone inquiries may be directed to Jason King or Dr.
Michael Weaver at 228-539-6500.
The Harrison County School District Board of Education reserves the right to accept or reject any or all
bids, to waive informalities or irregularities, and to award the bid in the best interest of the District.
All bids are subject to available local, state, and/or federal appropriations.
Mr. William Bentz, Superintendent
Harrison County School District
DATES OF PUBLICATION
[9/20/26]
[9/27/26]
BID CALENDAR - Construction/Capital Improvement
Bid Publication #1 Sun. Sept. 20, 2026
Bid Publication #2 Sun. Sept. 27, 2026
Reverse Auction (10 AM) at www.centralbidding.com Mon. Oct. 7, 2026
Recommendation to the HCSD School Board Mon. Oct. 12, 2026
Notification of Bid Award Tues. Oct. 13, 2026
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ADVERTISED BID NO.: 26.27.12 Five OPENGATE Security Screening Systems
PROPOSAL FORM
Delivery of Bids: The District will accept proposals until [TIME - TO BE DETERMINED] on [BID DUE DATE - TO
BE DETERMINED] at the Office of the Superintendent, 11072 Highway 49, Gulfport, MS 39503. The bid number
and project title must appear on the exterior of each sealed package.
Bid Withdrawal: No bid may be withdrawn for a period of thirty (30) days following the scheduled bid opening date.
Bid Protest Process: The HCSD Protest Procedure outlines the process by which any party who is
aggrieved in a procurement process may file a formal protest. HCSD makes every effort to conduct fair and
open procurements and to be proactive in responding to any vendor concerns throughout the process.
Vendors are urged to contact the designated HCSD project manager for the procurement as soon as an issue
or concern is noted. HCSD will make every effort to evaluate the concern and respond appropriately without
requiring the vendor to file a formal protest. Before filing a protest, vendors are strongly encouraged to meet
with HCSD staff to review HCSD process documentation for the relevant procurement. Vendors are required
to attend a Post Procurement Review before filing a formal protest of any contract award.
Right to Reject Bids: The District reserves the right to reject any or all bids, in whole or in part, and to waive
informalities or irregularities.
Subject to Appropriation: Any award is subject to the availability and appropriation of funds.
Term of Contract: The contract will begin upon Board approval and issuance of a purchase order and will continue
through delivery, training, final acceptance, warranty obligations, and completion of all closeout requirements.
Online Bidding: Online bidding is available through Central Bidding at
https://www.centralauctionhouse.com/main.php.
Acceptable Submission Formats: Bidders may submit proposals in person, by U.S. Mail or delivery service, or
through the Central Bidding platform. Faxed or emailed bids will not be accepted.
Pre-Bid Meeting: A pre-bid meeting is not presently scheduled. If the District schedules a meeting, demonstration,
or question deadline, the details will be issued by addendum.
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ADVERTISED BID NO.: 26.27.12 Five OPENGATE Security Screening Systems
SPECIFICATIONS
Purpose
The purpose of this Invitation for Bid is to obtain firm, competitive pricing from a qualified supplier to furnish and
deliver five (5) complete, new CEIA OPENGATE security screening systems, or approved equal, for use by the
Harrison County School District. The award shall include all equipment, accessories, freight, configuration, training,
warranties, documentation, and incidentals necessary for operational systems.
Project Basis
* Quantity: five (5) complete screening systems.
* Basis of design: CEIA OPENGATE with LTE and Wi-Fi capability, or approved equal.
* All equipment shall be new, current production, and supplied through an authorized manufacturer channel.
* Delivery locations and final deployment assignments will be provided by the District after award.
* Desired delivery: as soon as practicable after receipt of purchase order; bidder shall state its guaranteed
delivery lead time.
General Scope of Work
1. Furnish and deliver five complete systems with all components required for portable, battery-powered operation
and network connectivity.
2. Coordinate delivery with the District, protect equipment in transit, and provide inside delivery to the location or
locations designated by the District.
3. Configure and test each system, verify that all components are present and operational, and correct any
shortage or damage before acceptance.
4. Provide administrator and security-officer training covering setup, operation, screening workflow, alarm
response, care, charging, storage, troubleshooting, and safety.
5. Provide manuals, warranty information, serial-number inventory, support contacts, and all other closeout
documentation.
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ADVERTISED BID NO.: 26.27.12 Five OPENGATE Security Screening Systems
DETAILED TECHNICAL REQUIREMENTS
A. Minimum System Capabilities
* High-throughput, free-flow security screening intended to detect concealed metallic threat items without
requiring individuals to remove ordinary personal items unless directed by screening personnel.
* Portable, weather-resistant transmitter and receiver columns suitable for indoor or outdoor deployment in
accordance with the manufacturer's published operating limits.
* Battery-powered operation with rechargeable batteries and the ability to operate while connected to an
approved power source, when supported by the manufacturer.
* Integrated LTE and Wi-Fi connectivity, including all factory hardware required for those capabilities. Bidder shall
identify any subscription, activation, carrier, or recurring fees.
* Visual and audible alarm indication and a user interface that supports authorized sensitivity or screening-profile
selection.
* The proposed system must meet or exceed the manufacturer's published performance applicable to the CEIA
OPENGATE basis of design. The bidder shall provide complete product literature and a point-by-point
equivalency statement for any proposed equal.
B. Required Package Quantities
* Five (5) complete CEIA OPENGATE systems, or approved equal.
* Five (5) compatible dual battery chargers.
* Twenty (20) compatible rechargeable 18-volt batteries, providing four batteries per system.
* Five (5) manufacturer-approved test objects equivalent to the NILECJ-STD-601.00 Level 2 BASE test piece
identified in the reference quote.
* All cases, cables, power supplies, mounting items, standard accessories, licenses, and documentation required
for normal operation.
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ADVERTISED BID NO.: 26.27.12 Five OPENGATE Security Screening Systems
DETAILED TECHNICAL REQUIREMENTS - CONTINUED
C. Delivery, Setup, and Acceptance
* Pricing shall include freight, insurance, handling, inside delivery, and all other delivery charges to District-
designated locations in Harrison County, Mississippi.
* The bidder shall state the number of calendar days from purchase order to delivery. The anticipated
requirement is four to eight weeks or sooner, but the bidder's committed lead time will control its offer.
* District personnel may inspect and function-test all systems before acceptance. Damaged, incomplete, used,
refurbished, obsolete, or nonconforming equipment will be rejected and replaced at no additional cost.
* Risk of loss remains with the successful bidder until delivery and written acceptance by the District.
D. Training and Documentation
* Provide an initial on-site training class for District administrators and security officers, followed by support
during the first live screening deployment.
* Include two additional on-site training sessions at dates and locations selected by the District within twelve
months after delivery.
* Training shall be conducted by manufacturer-authorized or demonstrably qualified personnel and shall include
hands-on setup and operation.
* Provide electronic and printed operating manuals, quick-reference materials, battery-care instructions, warranty
documents, and technical-support contact information.
E. Warranty and Support
* State the manufacturer's standard warranty term and coverage for equipment, batteries, chargers, and
accessories, together with all exclusions and claim procedures.
* Describe telephone and remote support, repair turnaround, replacement or loaner availability,
software/firmware updates, and any optional extended support plans.
* Disclose every recurring fee, subscription, license, cellular charge, or renewal required for any quoted
capability. Undisclosed mandatory fees shall be the bidder's responsibility during the first year.
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ADVERTISED BID NO.: 26.27.12 Five OPENGATE Security Screening Systems
BIDDER REQUIREMENTS AND CONDITIONS
Minimum Qualifications
* Be properly licensed and in good standing with applicable local, state, and federal authorities.
* Be an authorized reseller, distributor, integrator, or manufacturer of the proposed screening system, or provide
written proof of authority to sell and support it.
* Demonstrate successful experience supplying and supporting comparable security-screening equipment for
schools, public agencies, or similar organizations.
* Provide at least three references for comparable equipment deployments completed within the last five years.
* Maintain insurance, bonding, workers' compensation, and all licenses required by the bid documents and
applicable law.
Required Narrative
* Manufacturer, exact model, product literature, and a list of every included component and accessory.
* Point-by-point response to the minimum specifications and full explanation of any exception or proposed equal.
* Delivery lead time, setup and testing plan, training agenda, and proposed training personnel qualifications.
* Warranty, repair, replacement, technical-support, software-update, and post-delivery service processes.
* All assumptions, exclusions, recurring charges, subscriptions, licenses, cellular fees, and optional items.
Selection and Award
Award will be made to the lowest and best responsive and responsible bidder whose proposal meets the
specifications and is determined to be in the District's best interest. The District may verify references, request
clarification or a demonstration, reject nonconforming products, and consider total evaluated cost, compliance,
delivery, warranty, support, training, and demonstrated ability to perform.
Unforeseen Conditions and Changes
The bid shall include all goods and services reasonably inferable from the documents and necessary for five
operational systems. No additional compensation will be allowed without a written change order approved by the
District before the additional cost is incurred. Bidders shall separately state every assumption, exception, or
exclusion.
Legal Compliance
The successful contractor shall comply with all applicable ordinances, codes, laws, regulations, permits, licensing
requirements, safety requirements, and tax obligations.
Employment Eligibility Verification (Form I-9 and E-Verify)
The contractor and every subcontractor, regardless of tier, shall comply with all applicable federal employment-
eligibility verification requirements, including completion and retention of Form I-9, and with the Mississippi
Employment Protection Act, Miss. Code Ann. Section 71-11-3. Before entering into or performing work under the
contract, the contractor and each subcontractor shall be registered with and participate in the U.S. Department of
Homeland Security's E-Verify program and shall use E-Verify to confirm the federal employment-authorization
status of all newly hired employees as required by law and applicable E-Verify program rules. The contractor shall
provide proof of enrollment and participation upon request and shall obtain and retain equivalent certifications from
all subcontractors. Failure to comply constitutes a material breach and may result in rejection of the bid, withholding
of payment, termination or cancellation of the contract, recovery of additional costs, and any other remedy available
to the District or provided by law.
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ADVERTISED BID NO.: 26.27.12 Five OPENGATE Security Screening Systems
EVALUATION AND SELECTION
Responsive bids will first be reviewed for compliance with all mandatory specifications and submission
requirements. Responsive and responsible bids may then be evaluated using the published criteria below. The
District may verify references, request clarification or a product demonstration, and review manufacturer
documentation. Award remains subject to Board approval, applicable law, availability of funds, and the District's
determination of the lowest and best responsive and responsible bid.
Evaluation Criterion Maximum Points
Total evaluated cost and price structure 60
Technical compliance with OPENGATE specifications /
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approved-equal requirements
Delivery, setup, training, and implementation plan 10
Warranty, technical support, recurring fees, and post-
10
delivery service
Experience, qualifications, and comparable references 5
TOTAL 100
Price scoring may be calculated proportionally using the lowest responsive evaluated cost as the benchmark.
Qualitative points shall be based on documentation submitted with the bid and any District-authorized clarification
or demonstration.
CERTIFICATION OF ACCEPTANCE OF BID CONDITIONS
This is to certify that the undersigned bidder accepts the conditions of this official bid process in submitting a
sealed, competitive bid for the work described in the specifications and related bid documents.
Name of Firm: ______________________________________________
Authorized Signature: ______________________________________________
Printed Name: ______________________________________________
Title: ______________________________________________
Date: ______________________________________________
The undersigned further certifies that the proposal is complete, accurate, and submitted without collusion, and that
the signer is authorized to bind the bidder.
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ADVERTISED BID NO.: 26.27.12 Five OPENGATE Security Screening Systems
PROPOSAL
Board of Education
Harrison County School District
11072 Highway 49
Gulfport, MS 39503
School Board Members:
We propose to furnish and deliver five (5) complete CEIA OPENGATE security screening systems, or approved
equal, including all required accessories, freight, setup, testing, training, warranty, documentation, and incidentals,
in accordance with the bid documents and our submitted proposal.
We agree that our pricing will remain firm for thirty (30) days after the bid opening and that we will not request
permission to withdraw the bid after bids have been publicly opened.
We understand that this proposal consists of the Legal Notice, Proposal Form, Specifications, Conditions, Bid
Form, certifications, addenda, and all attachments. We understand that failure to sign required forms or
acknowledge addenda may cause the bid to be considered incomplete or nonresponsive.
Firm: ______________________________________
Address: ______________________________________
City/State/Zip: ______________________________________
Telephone: ______________________________________
Email: ______________________________________
Manufacturer/Authorized Dealer Status: ______________________________________
UEI (if applicable): ______________________________________
Authorized Signature: ______________________________________
Printed Name: ______________________________________
Title: ______________________________________
Date: ______________________________________
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ADVERTISED BID NO.: 26.27.12 Five OPENGATE Security Screening Systems
BID FORM
ITEM QTY UNIT PRICE EXTENDED
Complete CEIA OPENGATE system, or
5 $________ $__________
approved equal
Dual battery charger 5 $________ $__________
Compatible rechargeable 18V battery 20 $________ $__________
Level 2 base test object or approved
5 $________ $__________
equivalent
Freight, handling, insurance, and inside
1 lot $________ $__________
delivery
Initial on-site training and first live-
1 lot $________ $__________
screening support
Additional on-site training session 2 $________ $__________
All required accessories, setup, testing,
1 lot $________ $__________
and documentation
TOTAL BASE BID $__________
OPTIONAL: Support arms and plates
5 $________ $__________
compatible with proposed system
The total base bid must equal the sum of all required itemized amounts and must exclude the optional support-arm
line. Attach a detailed schedule of values if additional breakdown is needed. Enter "Included" or "N/A" where
appropriate; do not leave required fields blank.
Guaranteed calendar days from purchase order to delivery: ____________________
Manufacturer and exact model: ________________________________
Manufacturer warranty term: ________________________________
Required recurring fees after year one, if any: ______________________
______________________________________
Name of Company
______________________________________
Name (printed)
______________________________________ ______________
Signature Date
______________________________________ ______________
Superintendent's Signature Date
______________________________________ ______________
School Board President's Signature Date
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ADVERTISED BID NO.: 26.27.12 Five OPENGATE Security Screening Systems
ANTI-LOBBYING CERTIFICATION
Disclosure Regarding Payments to Influence Certain Federal Transactions
Date: ____________________
The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person
for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in connection with the awarding, extension,
continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.
(2) If funds other than federal appropriated funds have been paid or will be paid to any person for influencing or
attempting to influence any such person in connection with this transaction, the undersigned shall complete and
submit Standard Form-LLL, Disclosure Form to Report Lobbying, in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in award documents for all
subawards at all tiers and that all subrecipients certify and disclose accordingly. This certification is a material
representation of fact and a prerequisite imposed by 31 U.S.C. Section 1352.
Firm: ______________________________________________
Signature: ______________________________________________
Printed Name: ______________________________________________
Title: ______________________________________________
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