Emergency Large Animal Shelter / Ranch Facility

REQUEST FOR PROPOSALS (RFP)
Agreement for Emergency Large Animal Shelter / Ranch
Facility
DATE ISSUED: October 1, 2026
DEADLINE FOR October 29, 2026, at 4:00 p.m.
QUESTIONS
PROPOSALS DUE: November 16, 2026, at 4:00 p.m.
Mariposa County Sheriff's Office
SUBMIT TO:
P.O. Box 276
Mariposa, CA 95338
Attn: Capt. Jacob Bobman or Sergeant Jennifer
Lobaugh
REFER QUESTIONS CAPTAIN JACOB BOBMAN
TO:
JBOBMAN@MARIPOSACOUNTY.GOV
SERGEANT JENNIFER LOBAUGH
JENNIFER.LOBAUGH@MARIPOSACOUNTY.GOV

MARIPOSA COUNTY SHERIFF'S OFFICE-ANIMAL CONTROL
REQUEST FOR PROPOSALS
Emergency Large Animal Shelter / Ranch Facility
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1. INTRODUCTION
Mariposa County Sheriff's Office is seeking qualified ranch owners, agricultural operators,
livestock facilities, and other property owners to provide safe, reliable emergency
sheltering locations for horses, livestock, and other large animals displaced by natural
disasters or emergency events. Potential emergencies may include wildfire, flood, severe
weather, evacuation, or other incidents requiring the temporary relocation of animals.
The selected facility or facilities should provide adequate acreage, secure livestock-
suitable perimeter fencing, shade and/or shelter, reliable fresh water, and safe access for
livestock trailers and emergency vehicles. The goal of this RFP is to establish dependable
emergency shelter capacity that can be rapidly activated and used to safely house large
animals for the duration of an emergency or disaster.
The initial contract is expected to be for a three-year term.
2. PROJECT OVERVIEW
Project Title
Mariposa County Sheriff's Office Emergency Large Animal Shelter / Ranch Facility
Objective
This RFP seeks to identify and establish agreement(s) with qualified ranches or livestock
facilities that can provide safe, accessible, and reliable temporary shelter for horses,
livestock, and other large animals during emergencies and natural disasters. Facilities
should have adequate space, secure perimeter fencing, shade and/or shelter, accessible
fresh water, and suitable access for livestock trailers and emergency vehicles to support
timely evacuation, intake, and temporary housing of animals.
3. SCOPE OF SERVICES
The successful proposer(s) shall provide access to suitable ranch, agricultural, or livestock
property that can function as an Emergency Large Animal Shelter Facility.
The property should provide, at minimum, the following capabilities:
Livestock-Suitable Perimeter Fencing
The property shall have secure perimeter fencing appropriate for containing large animals.
Fencing should:

MARIPOSA COUNTY SHERIFF'S OFFICE-ANIMAL CONTROL
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* Be suitable for horses and/or livestock.
* Be structurally sound and maintained.
* Minimize opportunities for animals to escape or become injured.
* Include appropriately secured gates.
* Allow emergency personnel and animal handlers to enter and exit safely.
* Provide sufficient internal fencing, corrals, pens, paddocks, or other containment
areas where available.
* Permit separation of species, incompatible animals, or animals requiring special
handling when reasonably necessary.
Proposers shall identify the type, approximate linear footage, condition, and height of
perimeter fencing and describe any internal pens, corrals, paddocks, or other containment
areas.
Shade and Shelter
The facility shall provide adequate protection from weather conditions reasonably
anticipated in the service area.
Available shelter may include:
* Barns
* Covered stalls
* Livestock shelters
* Run-in sheds
* Shade structures
* Natural shade
* Other appropriate structures
Proposers shall identify the approximate number of animals that can be accommodated
under available shade or shelter and describe the type and condition of the structures.
The facility should provide reasonable protection from excessive heat, sun, wind, rain, and
other environmental conditions.

MARIPOSA COUNTY SHERIFF'S OFFICE-ANIMAL CONTROL
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Fresh Water
The facility shall have a reliable source of accessible, potable-quality or livestock-
appropriate water sufficient to support the anticipated animal population.
Water sources may include:
* Municipal or community water systems
* Wells
* Storage tanks
* Agricultural water systems
* Stock tanks
* Other reliable sources
Proposers shall describe:
* Primary water source(s)
* Backup water source(s), if available
* Approximate water storage capacity
* Number and location of water troughs or watering points
* Whether water is available during electrical power outages
* Backup generators, pumps, tanks, or other contingency systems
* Any known limitations on water availability during drought or other emergencies
Trailer and Emergency Vehicle Accessibility
The facility must be reasonably accessible to livestock trailers and emergency-response
vehicles.
Access should include:
* A usable entrance for large livestock trailers.
* Sufficient gate width and turning radius.
* Roads or driveways capable of accommodating trailers under normal conditions.

MARIPOSA COUNTY SHERIFF'S OFFICE-ANIMAL CONTROL
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* Adequate clearance for emergency vehicles.
* A reasonably safe loading/unloading area.
* Ability to accommodate multiple trailers when practical.
Proposers shall provide the approximate dimensions of primary access gates and describe
road surface, access conditions, parking, trailer staging, and loading/unloading areas.
The proposer shall identify any seasonal, weather-related, weight, road, bridge, gate, or
other access limitations.
4. EMERGENCY ACTIVATION
The selected facility may be activated when an emergency results in the displacement or
evacuation of horses, livestock, or other large animals.
Potential activation events include:
* Wildfires
* Flooding
* Severe storms
* Hazardous-material incidents
* Evacuations
* Infrastructure failures
* Other declared or recognized emergencies
5. ANIMAL CARE AND RESPONSIBILITIES
Unless otherwise specified in the final agreement, Mariposa County Sheriff's Office
anticipates that animal owners, designated animal handlers, volunteers, contractors, or
emergency personnel will be responsible for the routine care of animals.
The proposal shall clearly identify which services the property owner/operator is willing and
able to provide.
Potential services include:
* Opening and securing gates
* Providing access to shelters and pens

MARIPOSA COUNTY SHERIFF'S OFFICE-ANIMAL CONTROL
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* Property management
* Emergency communications
* Other services proposed by the facility
Any additional service charges shall be clearly identified.
6. INSURANCE
Proposers shall provide evidence of insurance coverage applicable to the services
proposed.
The County may require, depending upon applicable law and the final agreement:
* Commercial general liability insurance
* Property insurance
* Automobile liability insurance
* Workers' compensation insurance
* Agricultural or ranch liability coverage
* Other coverage deemed appropriate
Specific insurance requirements will be included in the final contract.
7. LICENSING, PERMITS, AND LEGAL COMPLIANCE
The proposer shall be responsible for identifying and maintaining permits, licenses,
approvals, or authorizations required for the proposed use of the property.
The proposer shall disclose any known zoning, land-use, agricultural, environmental,
animal-control, or other restrictions that could affect emergency animal shelter
operations.
8. PRICING PROPOSAL
Proposers shall provide transparent pricing for use of the facility.
Pricing may be structured as:
* Daily facility rate
* Per-animal daily rate

MARIPOSA COUNTY SHERIFF'S OFFICE-ANIMAL CONTROL
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* Per-event activation rate
* Monthly emergency occupancy rate
* Standby/retainer rate
* Combination of the above
9. STANDBY / READINESS OPTION
Proposers may offer an optional standby arrangement under which the property is
designated in advance as an emergency large-animal shelter.
If offered, the proposal should identify:
* Annual standby fee, if applicable.
* Maximum guaranteed capacity.
* Activation notice.
* Guaranteed availability period.
* Conditions under which the facility may decline activation.
* Emergency contact procedures.
* Maximum occupancy duration.
* Annual facility inspection or verification process.
10. PROPOSAL REQUIREMENTS
Each proposal should include the following:
1. Cover letter.
2. Property description.
3. Ownership/operator information.
4. Facility capacity.
5. Fencing description.
6. Shelter/shade description.
7. Water system description.

MARIPOSA COUNTY SHERIFF'S OFFICE-ANIMAL CONTROL
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8. Trailer and emergency vehicle access description.
9. Animal containment description.
10. Emergency activation procedures.
11. Emergency power capabilities.
12. Communication capabilities.
13. Security/access procedures.
14. Insurance information.
15. Permits and regulatory compliance information.
16. Pricing proposal.
17. References.
18. Photographs of the property and animal facilities.
19. Site map or aerial photograph identifying major facilities, gates, roads, water
sources, shelters, corrals, and trailer areas.
11. REFERENCES
Proposers should provide at least three references, preferably involving agricultural,
livestock, equestrian, emergency sheltering, animal boarding, evacuation, or comparable
services.
For each reference, provide:
* Organization/name
* Contact person
* Telephone
* Email
* Dates of service
* Description of services provided
12. SITE INSPECTION

MARIPOSA COUNTY SHERIFF'S OFFICE-ANIMAL CONTROL
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Mariposa County Sheriff's Office reserves the right to conduct an on-site inspection of
proposed facilities before award.
The inspection may evaluate:
* Fencing
* Gates
* Corrals
* Paddocks
* Stalls
* Shelters
* Water systems
* Roads
* Trailer access
* Emergency vehicle access
* Electrical systems
* Generators
* Communications
* Security
* Drainage
* Potential hazards
* Overall suitability for emergency animal sheltering
The agency may request additional documentation or corrective measures before entering
into an agreement.
13. EVALUATION CRITERIA
Proposals will be evaluated based on demonstrated ability to meet the requirements of this
RFP.
Evaluation factors may include:

MARIPOSA COUNTY SHERIFF'S OFFICE-ANIMAL CONTROL
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* Facility suitability and animal capacity
* Quality and security of fencing
* Availability of shade and shelter
* Reliability and capacity of water supply
* Trailer and emergency vehicle accessibility
* Emergency activation readiness
* Location and accessibility
* Animal containment capabilities
* Biosecurity and sanitation capabilities
* Emergency power and communications
* Security
* Experience
* References
* Pricing and overall cost
* Ability to provide additional services
* Ability to accommodate extended emergency operations
Mariposa County Sheriff's Office reserves the right to request clarification, conduct site
inspections, negotiate terms, reject any or all proposals, and select the proposal(s)
determined to meet the organization's operational requirements and applicable
procurement requirements.
14. CONTRACT TERM
The anticipated contract term is:
Initial Term: 3 Years
The final agreement may include provisions for emergency extensions when an active
disaster or evacuation continues beyond the original occupancy period
15. SUBMISSION INSTRUCTIONS