RFLOI - Midlake Sidewalk

Version: 2026.03.04 MTM
Advertised: Aug 18, 2026
CITY OF KANNAPOLIS
REQUEST for LETTERS of INTEREST (RFLOI)
CONTRACT TYPE: PE
TITLE: MIDLAKE SIDEWALK
ISSUE DATE: Aug 18, 2026
SUBMITTAL DEADLINE: Sept 15, 2026
ISSUING AGENCY: CITY OF KANNAPOLIS
SYNOPSIS
SUBCONSULTANTS ARE PERMITTED UNDER THIS CONTRACT.
This contract shall be partially reimbursed with Federal-aid funding through the North
Carolina Department of Transportation (hereinafter referred to as the Department). The
solicitation, selection, and negotiation of a contract shall be conducted in accordance with
all Department requirements and guidelines.
The primary and/or subconsultant firm(s) (if Subconsultants are allowed under this RFLOI)
shall be pre-qualified by the Department to perform ALL of the Discipline Codes listed
below for the CITY OF KANNAPOLIS. Discipline Codes required are:
* 032 - Categorical Exclusions
* 070 - Erosion and Sediment Control Design
* 092 - GPS
* 094 - Field Data Collection
* 132 - Landscape and Streetscape Design
* 155 - Pavement Marking Plans
* 168 - Project Management
* 172 - Encroachment Review
* 270 - Utility Coordination
* 360 - Topographic Surveying
* 361 - Boundary Surveying
* 362 - Easement Surveying
* 572 - General Engineering Services
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WORK CODES for each primary and/or subconsultant firm(s) SHALL be listed on the
respective RS-2 FORMS (see section 'SUBMISSION ORGANIZATION AND INFORMATION
REQUIREMENTS').
This RFLOI is to solicit responses (LETTERS of INTEREST, or LOIs) from qualified firms to
provide professional consulting services to:
Design a sidewalk along Midlake Road in Kannapolis, NC, approximately 1 mile long.
The design will be in accordance with NCDOT and ADA and incorporate access to
existing bus stops.
Electronic LOIs should be submitted in .pdf format using software such as Adobe, CutePDF PDF
Writer, Docudesk deskPDF, etc.
LOIs SHALL be received ELECTRONICALLY no later than 10 am, Sept 15, 2026.
The address for electronic deliveries is: mhodgson@kannapolisnc.gov
LOIs received after this deadline will not be considered.
Except as provided below any firm wishing to be considered must be properly registered with the
Office of the Secretary of State and with the North Carolina Board of Examiners for Engineers
and Surveyors. Any firm proposing to use corporate subsidiaries or subcontractors must include
a statement that these companies are properly registered with the North Carolina Board of
Examiners for Engineers and Surveyors and/or the NC Board for Licensing of Geologists. The
Engineers performing the work and in responsible charge of the work must be registered
Professional Engineers in the State of North Carolina and must have a good ethical and
professional standing. It will be the responsibility of the selected private firm to verify the
registration of any corporate subsidiary or subcontractor prior to submitting a Letter of
Interest. Firms which are not providing engineering services need not be registered with the North
Carolina Board of Examiners for Engineers and Surveyors. Some of the services being solicited
may not require a license. It is the responsibility of each firm to adhere to all laws of the State of
North Carolina.
The firm must have the financial ability to undertake the work and assume the liability. The
selected firm(s) will be required to furnish proof of Professional Liability insurance coverage in the
minimum amount of $1,000,000.00. The firm(s) must have an adequate accounting system to
identify costs chargeable to the project.
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SCOPE OF WORK
The CITY OF KANNAPOLIS is soliciting proposals for the services of a firm/team for the
following contract scope of work:
Design a sidewalk along Midlake Road in Kannapolis, NC, approximately 1 mile long
on the east side of Midlake Road, extending from Brantley Road to Centergrove Road.
The design will be in accordance with NCDOT and ADA and incorporate access to
existing bus stops.
PROPOSED CONTRACT TIME: 2 years
PROPOSED CONTRACT PAYMENT TYPE: Progress Payments
SUBMITTAL REQUIREMENTS
All LOIs are limited to TEN (10) pages (RS-2 forms are not included in the page count) inclusive
of the cover sheet, and shall be typed on 8-1/2" x 11" sheets, single-spaced, one-sided.
Please not that submission is electronic only, but should still meet the format requirements
above so that when printed, only 10 (ten) 8-1/2" x 11" sheets are printed.
LOIs containing more than TEN (10) pages will not be considered.
ONE (1) total ELECTRONIC copy of the LOI should be submitted.
Firms submitting LOIs are encouraged to carefully check them for conformance to the
requirements stated above. If LOIs do not meet ALL of these requirements they will be
disqualified. No exception will be granted.
SELECTION PROCESS
Following is a general description of the selection process:
* The LGA's Selection Committee will review all qualifying LOI submittals.
* For Limited Services Contracts (On-Call type contracts), the LGA's Selection Committee
MAY, at the LGA's discretion, choose any number of firms to provide the services being
solicited.
* For Project-Specific Contracts (non On-Call type contracts), the LGA's Selection
Committee MAY, at the LGA's discretion, shortlist a minimum of three (3) firms to be
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interviewed. IF APPLICABLE, dates of shortlisting and dates for interviews are shown in
the section SUBMISSION SCHEDULE AND KEY DATES at the end of this RFLOI.
* In order to be considered for selection, consultants must submit a complete response to
this RFLOI prior to the specified deadlines. Failure to submit all information in a timely
manner will result in disqualification.
TITLE VI NONDISCRIMINATION NOTIFICATION
The LGA in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252,
42 US.C. 2000d to 2000d-4) and the Regulations, hereby notifies all RESPONDENTS that it
will affirmatively ensure that any contract entered into pursuant to this advertisement,
disadvantaged business enterprises will be afforded full and fair opportunity to submit LETTERS
of INTEREST (LOIs) in response to this ADVERTISEMENT and will not be discriminated against
on the grounds of race, color, or national origin in consideration for an award.
SMALL PROFESSIONAL SERVICE FIRM (SPSF) PARTICIPATION
The Department encourages the use of Small Professional Services Firms (SPSF). Small
businesses determined to be eligible for participation in the SPSF program are those meeting size
standards defined by Small Business Administration (SBA) regulations, 13 CFR Part 121 in Sector
54 under the North American Industrial Classification System (NAICS). The SPSF program is a
race, ethnicity, and gender neutral program designed to increase the availability of contracting
opportunities for small businesses on federal, state or locally funded contracts. SPSF
participation is not contingent upon the funding source.
The Firm, at the time the Letter of Interest is submitted, shall submit a listing of all known SPSF
firms that will participate in the performance of the identified work. The participation shall be
submitted on the Department's Subconsultant Form RS-2. RS-2 forms may be accessed on the
Department's website at NCDOT Connect Guidelines & Forms.
The SPSF must be qualified with the Department to perform the work for which they are listed.
PREQUALIFICATION
The Department maintains on file the qualifications and key personnel for each approved
discipline, as well as any required samples of work. Each year on the anniversary date of the
company, the firm shall renew their prequalified disciplines. If your firm has not renewed its
application as required by your anniversary date or if your firm is not currently prequalified, please
submit an application to the Department prior to submittal of your LOI. An application may be
accessed on the Department's website at Prequalifying Private Consulting Firms -- Learn how to
become Prequalified as a Private Consulting Firm with NCDOT. Having this data on file with the
Department eliminates the need to resubmit this data with each letter of interest.
Professional Services Contracts are race and gender neutral and do not contain goals. However,
the Respondent is encouraged to give every opportunity to allow Disadvantaged, Minority-Owned
and Women-Owned Business Enterprises (DBE/MBE/WBE) subconsultant utilization on all LOIs,
contracts and supplemental agreements. The Firm, subconsultant and subfirm shall not
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discriminate on the basis of race, religion, color, national origin, age, disability or sex in the
performance of this contract.
DIRECTORY OF FIRMS AND DEPARTMENT ENDORSEMENT
Real-time information about firms doing business with the Department, and information regarding
their prequalifications and certifications, is available in the Directory of Transportation Firms. The
Directory can be accessed on the Department's website at Directory of Firms -- Complete listing
of certified and prequalified firms.
The listing of an individual firm in the Department's directory shall not be construed as an
endorsement of the firm.
SELECTION CRITERIA
All prequalified firms who submit responsive letters of interest will be considered.
In selecting a firm/team, the selection committee will take into consideration qualification
information including such factors as:
1. CRITERIA NUMBER 1 30% = TEAM AND COMPANY EXPERIENCE.
2. CRITERIA NUMBER 2 30% = TECHNICAL APPROACH.
3. CRITERIA NUMBER 3 20% = PROJECT MANAGER EXPERIENCE.
4. CRITERIA NUMBER 4 10% = PROXIMITY TO WORKSITE.
5. CRITERIA NUMBER 5 10% = AVAILABILITY.
After reviewing qualifications, if firms are equal on the evaluation review, then those qualified firms
with proposed SPSF participation will be given priority consideration.
SUBMISSION ORGANIZATION AND INFORMATION REQUIREMENTS
The LOI should be addressed to Mallory Hodgson-Bunn, PE, Assistant Engineering
Director of City of Kannapolis and must include the name, address, telephone number, and
e-mail address of the prime consultant's contact person for this RFLOI.
The LOI must also include the information outlined below:
Chapter 1 - Introduction
The Introduction should demonstrate the consultant's overall qualifications to fulfill
the requirements of the scope of work and should contain the following elements of
information:
Expression of firm's interest in the work;
Statement of whether firm is on register;
Date of most recent private engineering firm qualification;
Statement regarding firm's(') possible conflict of interest for the work; and
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Summation of information contained in the letter of interest.
Chapter 2 - Team Qualifications
This chapter should elaborate on the general information presented in the
introduction, to establish the credentials and experience of the consultant to
undertake this type of effort. The following must be included:
1. Identify recent, similar projects the firm, acting as the prime contractor, has
conducted which demonstrates its ability to conduct and manage the
project. Provide a synopsis of each project and include the date completed,
and contact person.
2. If subconsultants are involved, provide corresponding information
describing their qualifications as requested in bullet number 1 above.
Chapter 3 - Team Experience
This chapter must provide the names, classifications, and location of the firm's North
Carolina employees and resources to be assigned to the advertised work; and the
professional credentials and experience of the persons assigned to the project,
along with any unique qualifications of key personnel. Although standard personnel
resumes may be included, identify pertinent team experience to be applied to this
project. Specifically, the Department is interested in the experience, expertise, and
total quality of the consultant's proposed team. If principals of the firm will not be
actively involved in the study/contract/project, do not list them. The submittal shall
clearly indicate the Consultant's Project Manager, other key Team Members and
his/her qualifications for the proposed work. Also, include the team's organization
chart for the Project / Plan. A Capacity Chart / Graph (available work force) should
also be included. Any other pertinent information should also be listed in this section.
Note: If a project team or subconsultant encounters personnel changes, or any
other changes of significance dealing with the company, NCDOT should be notified
immediately.
Chapter 4 - Technical Approach
The consultant shall provide information on its understanding of, and approach to
accomplish, this project, including their envisioned scope for the work and any
innovative ideas/approaches, and a schedule to achieve the dates outlined in this
RFLOI (if any project-specific dates are outlined below).
30% Construction Plans
60% Construction Plans
Preparation of Easement Plats
90% Construction Plans
Ready to Bid
APPENDICES-
CONSULTANT CERTIFICATION Form RS-2
Completed Form RS-2 forms SHALL be submitted with the firm's letter of
interest. This section is limited to the number of pages required to provide the
requested information.
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Submit Form RS-2 forms for the following:
*
Prime Consultant firm
Prime Consultant Form RS-2 (Contract Solicitations
ONLY); and
*
ANY/ALL Subconsultant firms to be, or anticipated to be,
utilized by your firm.
Subconsultant Form RS-2 (Contract Solicitations Only)
In the event the firm has no subconsultant, it is required
that this be indicated on the Subconsultant Form RS-2
by entering the word "None" or the number "ZERO" and
signing the form.
Complete and sign each Form RS-2 (instructions are listed on the form).
The required forms are available on the Department's website at:
https://connect.ncdot.gov/business/consultants/Pages/Guidelines-Forms.aspx
Prime Consultant Form RS-2
Subconsultant Form RS-2
All submissions, correspondence, and questions concerning this RFLOI should be directed to
Mallory Hodgson-Bunn at mhodgson@kannapolisnc.gov.
IF APPLICABLE, questions may be submitted electronically only, to the contact above.
Responses will be issued in the form of an addendum available to all interested parties.
Interested parties should also send a request, by email only, to the person listed above to be
placed on a public correspondence list to ensure future updates regarding the RFLOI or other
project information can be conveyed. Questions must be submitted to the person listed above
no later than September 1, 2026. The last addendum will be issued no later than September
8, 2026.
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SUBMISSION SCHEDULE AND KEY DATES
RFLOI Release - August 18, 2026
Deadline for Questions - September 1, 2026
Issue Final Addendum - September 8, 2026
Deadline for LOI Submission - September 15, 2026
Shortlist Announced * - October, 2026
Interviews -October, 2026
Firm Selection and Notification ** - October, 2026
Anticipated Notice to Proceed - November, 2026
* Notification will ONLY be sent to shortlisted firms.
** Notification will ONLY be sent to selected firms.
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