Snow Removal IFB Area 2 2026

INVITATION FOR BIDS
Metropolitan Airport Authority
Of Rock Island County, Illinois
AIRPORT SNOW AND ICE REMOVAL
IFB TITLE
The purpose of this IFB is to solicit bids from responsive and
PURPOSE responsible bidders to furnish labor, supervision, materials, tools,
equipment, incidentals and services including traffic control as
necessary- to complete the snow and ice control operations
throughout the Airport property.
BID PACKETS Available online at www.qcairport.com or at the airport administrative offices
located in the west end of the airport terminal building at the address below.
2:30 P.M. Central Time
DEADLINE FOR Tuesday September 8, 2026
SUBMISSIONS
Bid opening immediately following.
LATE, FAXED, ELECTRONIC MAIL OR UNSIGNED BIDS WILL BE REJECTED
QUAD CITIES INTERNATIONAL AIRPORT
SUBMIT BID TO THIS 2200 GEORGE KIRK DR., SUITE 100
ADDRESS MOLINE, IL 61265
REQUIRED BID COPIES Submit a total of ( 2 ) copies of your sealed bid
VENDOR PRE-BID There is no pre-bid meeting for the project.
CONFERENCE/TOUR
PLEASE DIRECT NAME Marlin Jackson
ALL INQUIRES TO TITLE Airport Facilities Manager
PHONE # 309-757-1775
FAX # 309-757-1515
EMAIL mjackson@qcairport.com
WEB SITE www.qcairport.com
GENERAL GUIDELINES AND INFORMATION
1. Introduction:
The Metropolitan Airport Authority of Rock Island County (MAA), owner and operator of
the Quad Cities International Airport (QCIA) invites and will accept sealed bids for snow
and ice control operations. The MAA intends to use the results of this process to award
a contract(s) or issuance of purchase order.
2. Errors and Discrepancies:
Should bidder find an error, discrepancy, ambiguity or omission in the project documents
prior to submittal of a bid, the Bidder is obligated to contact the MAA with written notice

of the error, discrepancy, ambiguity, or omission. The written notice shall identify the
nature and location of the error, discrepancy, ambiguity, or omission.
3. Clarification/Questions:
Any questions concerning this Bid must be submitted in writing by mail, fax or email at
least THREE WORKING DAYS prior to the bid deadline. Requests submitted after that
time WILL NOT be considered. All inquiries must be directed to the person indicated on
the cover page.
4. Addendums:
In the event that it becomes necessary to provide additional clarifying data or
information, or to revise any part of this IFB, revisions/amendments and/or supplements
will be posted on the QCIA web site at www.qcairport.com. Bidders are reminded to
regularly monitor the web site for any such postings. Bidders must acknowledge the
receipt/review of any addendum(s) on the bottom of the Signature Affidavit.
The MAA has the sole authority for modifications of this specifications and or bid.
5. Bid Protest Procedure:
Any potential Bidder wishing to file a protest concerning alleged improprieties in this
solicitation must submit the protest in written format forty eight (48) hours prior to the
specified time of the bid opening. The formal written protest must identify the name of
vendor contesting the solicitation, the project name, and the specific grounds for the
protest. All determinations made by the MAA are final.
All correspondence should be sent to the contact listed on the cover sheet of this IFB.
6. Acceptance:
Bid shall remain fixed and valid for acceptance through the life of the contract. The MAA
also retains the right to accept or reject any or all bids and negotiate contract terms.
7. Withdrawal of Bids:
Bidders may withdraw a bid in writing, at any time up to the bid due date and time. The
written request must be signed by an authorized representative of the bidder and
submitted to the MAA. If a previously submitted bid is withdrawn before the bid due date
and time, the bidder may submit another bid, at any time up to the bid due date and
time.
8. Preliminary Evaluation
Bids must be submitted on the attached bid forms as included in the required documents
section. The bid will be reviewed initially to determine responsiveness.
9. Proven Experience/Qualifications:
Bidders shall provide information with their proposal that will certify that they are
experienced with or meets the requirement of this specification to be eligible for a
contract award. (Complete Statement of Qualifications Form)

10. Award:
Written Notice of Award to a vendor will be mailed or delivered to the address shown on
the bid and will be considered sufficient notice of acceptance of bid.
The MAA will award the bid to the lowest responsive and responsible bidder. In
determining if a bidder is responsive and responsible the MAA will consider criteria in
Part 2 - Technical Requirements such as, but not limited to bidder's past performance
and/or service reputation, and service capability, quality of the bidder's staff or services,
customer satisfaction, references, the extent to which the bidder's staff or services meet
the MAA's needs, bidder's past relationship with the MAA, total unit price based on
provided estimated quantities, fleet continuity and any other relevant criteria listed
elsewhere in this solicitation. The MAA may opt to establish alternate selection criteria to
protect its best interest or meet performance or operational standards.
The price proposals shall be scored based on the weighted average of each line item as
shown in the price schedule. Each line will be assigned a point value based on the total
number of proposals received. Example: if 5 proposal are received each proposal line
item would be scored 1 through 5 with 5 being awarded to the lowest priced proposal for
that line item. Each line item will be weighted as shown in the price schedule. The
proposal with the highest total score will be considered to have submitted the lowest
price proposal.
The MAA reserves the right to accept any bid proposal or to reject any or all bid
proposals, or to award a contract on such basis as deemed to be in the agency's best
interest. The MAA reserves the right to reduce the scope of services during the term of
the contract.

PARKING LOT SNOW REMOVAL CONTRACT
1. GENERAL TERMS AND CONDITIONS
This Agreement is entered into by and between the Metropolitan Airport Authority of
Rock Island County ("MAA" or "Authority") and ______________ (Contractor) on this
___ day of ___________, 2026 ("Effective Date").
1.1 The Contractor, in the performance of this Agreement, shall comply with all
applicable federal, state, and local laws, statues, and ordinances, including
regulations for (i) licensing, registration, certification and operation of equipment;
and (ii) certification and/or licensing of individuals to operate the equipment; and
(iii) any other standards or criteria described in this Agreement to assure the
quality or equipment and services expected.
1.2 The Contractor will provide the following insurance requirements, naming MAA
as additional insured on a primary and non-contributory basis with respect to
liability coverage.
1.2.1 Comprehensive General Liability $5,000,000 per occurrence, $5,000,000
General Aggregate
1.2.2 Auto Liability for owned, non-owned and hired vehicles with a Combined
Single Limit of $2,000,000.
1.2.3 Evidence of Worker's Compensation coverage meeting the statutory
requirements of the State of Illinois with a waiver of subrogation.
1.3 The Term of this Agreement shall be from the effective date above through June
30th, 2029. The Authority reserves the right to extend the Agreement for a total of
two (2) one (1) year extensions with agreement terms of June 1st through May
30th each year.
2. SCOPE AND CLASSIFICATION
The services performed under this Agreement will include snow removal services the
economy and premium parking lots and entries/exits there of, rental car parking, and rental
car quick turnaround facility. Services as defined here in shall be available twenty-four (24)
hours a day, seven (7) days a week, including holidays. Snow removal shall consist of
pushing all snow off the surfaces of designated areas to bare pavement. The Contractor
shall furnish all labor, supervision, equipment, fuel, lubricants, parts, maintenance repairs,
and all items of cost necessary to adequately perform the services identified here in.
The need for services as identified within shall be determined and requested as needed
solely by the Authority. The Authority may request the contractor to perform snow removal
services in other parking lots or roadways as needs arise with hours billed according to the
approved hourly schedule.
Service requirements shall be determined as needed by the Authority.

3. SERVICE REQUIREMENTS
3.1. The services covered under this contract shall include, but are not limited to, all
required labor, supervision, transportation, equipment, fluids, fuel, accessories,
equipment service and repairs, operation training, and insurance required to
successfully provide snow removal services as defined and requested by the
Authority through June 30th, 2029.
3.2. The areas to be maintained include the premium and economy parking lots. The
Authority may request the contractor to perform snow removal services in other
parking lots or roadways as needs arise with hours billed according to the approved
hourly schedule.
3.3. Compensation for services shall be in the form of fixed hourly rates as shown on the
attached forms.
3.4. Throughout the life of the contract, the Contractor and its employees must be
available to respond to all service request within one (1) hour of being contacted by
the Authority via telephone, twenty-four (24) hours per day, seven (7) days a week,
including holidays.
3.5. The Contractor will be responsible for providing the Authority with a single point of
contact for all service requested. The identified point of contact will be the person
that Authority staff will contact directly for all service requests.
3.6. Upon notification to the Contractor's primary point of contact by the Authority, the
Contractor shall dispatch adequate staff, equipped with all required equipment, to
successfully complete the services identified herein within one (1) hour.
3.7. Response time is defined as time from the Authority making the initial call to the time
of reporting to the Airport ready for work. The lapse of time between the call-up and
the arrival at the Authority site shall not exceed one (1) hour.
3.8. In the event that the Contractor or its employees do not report to the Airport within
the identified time requirements, the Contractor must demonstrate that conditions
were such that travel to the site would be/or was extremely hazardous, or provide
that there was some extraordinary impediment preventing travel to the site. Should
this be the case, the Contractor is required to immediately contact the Authority and
communicate the problem. If Contractor fails to respond to "call-out" two (2) times
during the contract period, the contract may be cancelled by MAA, and awarded to
another vendor.
3.9. Compensation for services shall be in the form of fixed hourly rates. Compensation
paid under this Contract shall only be for hours at the job site. Transportation of
workers or movement of Contractor owned or rental equipment is not chargeable
directly but is overhead and the cost shall be included in the fixed hourly rate(s). The
hourly rate will cease if a piece of equipment breaks down while working on the
Authority parcels. No compensation shall be allowed over and above the hourly rate
for operator and equipment overtime or fringe benefits.

3.10. Throughout the life of the Contract, the Contractor shall be responsible for
maintaining a detailed snow removal log.
3.11. For each snow event, a separate log entry must be completed. At a minimum, each
entry shall include; date of event, arrival time of the Contractors employee's, the
number of employees and pieces of equipment responding to the event, the amount
of snow or ice present at start, the time the crew finished the work, and a description
of the condition of the pavements at the finishing time.
3.12. No payments for services will be released prior to this documentation being received
in full by the Airport Facilities Manager or their designee.
3.13. The Authority reserves the right not to issue payment if the required documentation
is not complete; including, but not limited to, the absence of the Contractor's
representatives signature form.
3.14. Upon completion of the contract, the log will be retained by the Authority.
3.15. The Authority reserves the right to request the Contractor to perform subsequent
plowing or related work as authorized by the Authority.
3.16. The Contractor is responsible to protect all existing and newly installed work,
materials, equipment, improvements, utilities, structures and vegetation at all times
during the course of this contract. Any property or incidentals damaged during the
course of the contract shall be repaired or replaced at the expense of the Contractor
to the satisfaction of the Authority, or its designated representative, and the property
owner.
3.17. The Contractor acknowledges that they have investigated and satisfied themselves
as to the conditions affecting the work, including but not restricted to those bearing
upon transportation, disposal, handling, and storage of materials, availability of labor,
roads and uncertainties of weather, or similar physical conditions at the site, the
conformation and conditions of the ground, the character of equipment and facilities
needed preliminary to and during the prosecution of the work. The Contractor further
acknowledges that they have satisfied themselves as to the character, quality and
quantity of surface and subsurface materials or obstacles to be encountered insofar
as this information is reasonable ascertainable from an inspection of the site. Any
failure by the Contractor to acquaint themselves with the available information will
not relieve them from responsibility for estimating properly the difficulty of
successfully performing the work. The MAA assumes no responsibility for any
conclusions or interpretations made by the Contractor on the basis of the information
made available by MAA.
3.18. The Contractor shall become familiar with all available information regarding
difficulties that may be encountered and the conditions, including safety precautions,
under which the work must be accomplished under the Contract. The Contractor
shall not be relieved from assuming all responsibility of properly estimating the
difficulties of performing the services required because the Contractor failed to
investigate the conditions or to become acquainted with all the information
concerning the services to be performed.

3.19. Any injuries or damage of any nature shall be immediately reported to the MAA
dispatch office by calling the MAA Communications Center at (309) 757-1739 and
the Airport Facilities Manager or their designee.
3.20. The Contractor shall not commence work under the contract until they have obtained
all the insurance as defined in Section 1.2 and provided evidence of such overage to
the Authority. All policies and certificates shall provide that the policies shall remain
in force and effect throughout the term of the Contract.
4. VEHICLE/EQUIPMENT OPERATORS
4.1. The Contractor performing services for the Authority must comply with all applicable
Occupational Safety and Health Administration (OSHA) Standards, State and County
Safety and Occupational Health Standards, and any other applicable rules and
regulations. The Contractor shall be held responsible for the safety of their
employees and any unsafe acts or conditions that may cause injury or damage to
any persons or property within and around the work site area under this Contract.
4.2. All Vehicle/equipment operators performing under this contract shall be trained and
proficiently skilled in the operation of their equipment and techniques by the
Contractor prior to the implementation of services.
4.3. All vehicle/equipment operators must have a valid and current driver's license, which
must be maintained in good standing throughout the life of the Contract.
4.4. All vehicle operators shall be at least eighteen (18) years of age and capable of
working nights. No minors under the age of eighteen (18), will be allowed on the
Authority's work site(s), to include being a passenger in the Contractor's vehicle,
where this Contract will be performed, except those employed by the Contractor as
allowed by the Child Labor Laws of the United States government.
4.5. All operators of vehicles requiring a Commercial Driver's License (CDL) licensed
operator, must have a valid Commercial Driver's License (CDL) on their person while
engaged in the performance of this Contract.
4.6. The Contractor shall screen all personnel prior to employment to assure MAA that
only competent personal are performing work on MAA's properties. The Contractor
shall provide trained, experienced employees capable of performing the scope of
work outlines in this Agreement.
4.7. Snow removal operations shall be continuous or nearly continuous as needed in
order to provide a safe traveling environment for the public. The Contractor shall be
responsible for establishing crew schedules to ensure continuous operations in a
safe manner until pavements are restored to an acceptable condition.
4.8. Any articles of suspicious nature found, or persons loitering or conducting
themselves in a way as to arouse suspicion or possible need for help shall be
immediately reported to the Authority's Communications Center at (309) 751-1739.

4.9. Necessary precautions shall be taken at all times to protect property and equipment
belonging to the Authority and its tenants, employees and patrons from injury or
damage.
5. EQUIPMENT REQUIREMENT
5.1. All vehicles/equipment utilized under this contract shall be supplied by the
Contractor. All equipment must be in good mechanical and operational status, and in
compliance with OSHA, and current industry standards.
5.2. Any deviation or substitution of equipment and corresponding rates shall be
approved in advance by the Authority.
5.3. The Contractor shall provide the Airport Facilities Manager or their designated
representatives the make, model, and quantity of equipment assigned to this
agreement.
5.4. All equipment that requires downtime shall not receive compensation during the time
the equipment is out of service.
5.5. No major repairs will be made on Authority premises.
5.6. The Authority reserves the right to place any equipment on actual operating time and
to discontinue using any equipment at any time that conditions require.
5.7. All equipment used in the performance of this Contract shall be equipped with
sufficient lights to provide a high degree of illumination for the operator.
5.8. Lighting must meet the requirements of the State of Illinois regardless of the state in
which the equipment is registered. The use of back-up alarms are encouraged. The
vehicle shall be equipped with a heater, defroster and windshield wipers.
5.9. If Contractor provides equipment other than that which is solely owned, it will not
relieve the Contractor of any requirements as stated in this Contract.
5.10. The Contractor shall not store equipment on the property of the Authority without the
prior consent of the Authority. The Authority must approve all proposed storage
locations and will not be liable for any damage incurred. The Contractor will be
required to show proof of property at other location insurance with limits at least
equal to the cash value of any equipment stored on Airport property.
5.11. If a vehicle/equipment is sold and/or replaced while being utilized under this contract,
the replacement must meet all equipment specifications as defined here in. The
replacement vehicle/equipment will be invoiced at the same rate of the vehicle that
was replaced. No additional cost in the hourly rate of the replacement unit will be
made.

6. COST REQUIREMENT
6.1. Fixed hourly rates paid under this Contract shall only be for hours at the job site.
Transportation of workers or movement of Contractor owned or rental equipment is not
chargeable directly but is overhead and the cost shall be included in the fixed hourly
rates.
6.2. The hourly rate will cease if a piece of equipment breaks down while working on the
Authority parcels.
6.3. No compensation shall be allowed over and above the hourly rate for operator and
equipment overtime or fringe benefits.
7. IN WITNESS WHEREOF, the parties hereto have entered into this Agreement as of the
Effective Date her in above noted.

TERMS & CONDITIONS OF PURCHASE ORDER
THE FOLLOWING TERMS AND CONDITIONS SHALL BE APPLICABLE TO THE METROPOLITAN AIRPORT
AUTHORITY OF ROCK ISLAND COUNTY, ILLINOIS OR QUAD CITIES INTERNATIONAL AIRPORT
("AUTHORITY") PURCHASE ORDER:
1. CERTIFICATION. Contractor represents and states that Contractor and its trustees, officers, agents or
employees are not involved in and do not have knowledge of collusive activity pertaining to this Purchase
Order or any goods, parts, equipment, materials, products, merchandise, substances or items (collectively
referred to hereinafter as "goods") or services included herein.
2. ACCEPTANCE. The quotation shall be valid for a period of forty-five (45) days, and in the event the
Authority accepts the proposal, the Purchase Order is entire agreement between the Authority and
Contractor, and acceptance of this Purchase Order by acknowledgment or commencement of performance
shall be unqualified except to which any further directions or specifications are included in a Scope of Work
agreed upon by the Authority and Contractor and incorporated herein and qualify Contractor's performance
hereunder. This Purchase Order and the Scope of Work, if any, shall be considered the Contract Documents
and be used interchangeably with the term "Purchase Order" below. Additional or different terms proposed
by contractor, or any provision in any form of acknowledgment used by contractor, other than that
furnished by the Authority and attached to this Purchase Order, which modify, conflict with or contradict
any term of this Purchase Order, are expressly not assented to and shall have no force and effect. To the
extent this Purchase Order is construed as an acceptance, the Authority's acceptance is expressly
conditioned upon Contractor's assent to any additional or different terms contained herein. If terms on this
Purchase Order do not appear on or agree with Contractor's invoice, contractor agrees that the Authority
may change the invoice to conform to this Purchase Order and make payment accordingly.
3. INCLUSIVITY. It is the policy of the United States Department of Transportation ("DOT") that minority or
disadvantaged business enterprises as defined in 49 CFR Part 23 ("DBEs") shall have the maximum
opportunity to participate in the performance of contracts financed in whole or in part with Federal funds
under this Purchase Order. Consequently, the DBE requirements of 49 CFR Part 23 apply to this Purchase
Order. Contractor agrees to ensure that DBEs have the maximum opportunity to participate in the
performance of contracts financed in whole or in part with Federal funds provided for under this Purchase
Order.
4. EQUAL OPPORTUNITY. Contractor understands that the Authority in the operation and use of Airport
facilities, is committed to an affirmative action program and will not, on the grounds of race, color, religion,
sex, or national origin, discriminate or permit discrimination against any person or group of persons in the
manner prohibited by Part 21 of the U.S. Department of Transportation Regulations. Contractor represents
and warrants that it has an Affirmative Action Plan to the extent required to comply with the Federal rules and
regulations of the Equal Employment Opportunity Commission and the Office of Federal Contract Compliance.
Contractor will not discriminate against any employee or applicant for employment because of race, color,
religion, sex, or national origin. Contractor will take affirmative action to ensure that applicants are employed,
and that employees are treated during employment without regard to their race, color, religion, sex, or national
origin. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or
termination; rate of pay or other forms of compensation; and selection for training. Contractor agrees to post
in conspicuous places available to employees and applicants for employment, notices summarizing the
provisions of this Equal Opportunity Clause.
5. PRICE. The Authority shall not be billed at prices higher than stated on this Purchase Order unless otherwise
agreed to in writing and signed by the Authority. Contractor represents that the prices charged for the
goods or services covered by this Purchase Order are the lowest prices charged by Contractor to buyers in
a class similar to the Authority under conditions similar to those specified in this Purchase Order and that
prices comply with all applicable government regulations in effect at time of quotation, sale or delivery.
Contractor agrees that any price reduction made for goods or services after the placement of this Purchase
Order will apply to this Purchase Order.
6. CHANGES. The Authority reserves the right, at any time, to make changes in any one or more of the
following without notice to any sureties or assigns: (a) goods to be furnished or services to be performed;
(b) methods of shipment or packing; (c) place of delivery; (d) time of delivery; and (e) testing designations,
specifications or designs. If any such change causes an increase or decrease in the cost of, or the time
required, for performance of this Purchase Order, an equitable adjustment shall be made in the Purchase
Order price or delivery schedule, or both. Any claim by Contractor for adjustment under this paragraph
shall be deemed waived unless agreed in writing ten (10) days from receipt by contractor of the change.
Price increases or extensions of time of delivery shall not be binding on the Authority unless evidenced by
a written amendment to this Purchase Order issued and signed by the Authority.
7. SERVICES. Contractor shall perform the services described in this Purchase Order. Contractor warrants
that all services hereunder shall be performed in a workmanlike and conscientious manner and in
compliance with applicable laws and regulations. Contractor shall comply with the reasonable instruction of
the Project Manager if one is assigned, consistent with the character, sequence and timing generally
described herein. Contractor shall perform all services utilizing the highest standards of workmanship and
materials. Contractor shall maintain a sufficient staff to perform all Work in the most expeditious manner
consistent with the interests of Owner. Contractor shall promptly notify Owner immediately in writing: (i)