26-023 Oak Hill Park Tennis Courts and Playground Renovations

CITY OF PAWTUCKET
REQUEST FOR PROPOSALS
RFP #26-023
Oak Hill Park Tennis Courts and Playground
Renovations
July 30, 2026

Contents:
1.0 Bid/Solicitation Information
2.0 Instructions and Notifications to Bidders
3.0 Overview
4.0 Scope of Work
5.0 Insurance
6.0 Acknowledgement of Risk and Hold Harmless Agreement
7.0 Additional Insurance Requirements
8.0 Proposal Content and Organization
9.0 Evaluation Criteria
10.0 Miscellaneous
11.0 Bid Form
12.0 General Conditions - AIA Document A201
12.1 Addendum To General Conditions
13.0 Supplementary Conditions
14.0 Special Conditions for CDBG Contracts
15.0 Special Conditions for Build America, Buy American ACT
Appendix A Anti-Kickback Acknowledgement
Appendix B City of Pawtucket Purchasing Rules and Regulations and
Terms and Conditions of Purchase
Appendix C General Wage Rate Decision - Davis Bacon
Appendix D Federal Labor Standards Provisions - Form HUD 4010
Appendix E City of Pawtucket Standard Form of Agreement (Sample)
Appendix F Rhode Island General Laws (RIGL)
Appendix G Technical Specifications Issued for Bid
Appendix H Plans Issued for Bid

1.0 - Bid/Solicitation Information
Schedule
Pre-Bid/Proposal Conference: No Yes
August 11, 2026 @ 10:00 AM
***** Non-Mandatory *****
Location:
250 Armistice Blvd
Pawtucket, RI 02860
Requests for Further Information:
August 20, 2026 @ 2:00 PM
Requests for information or clarification must be made electronically to the attention of:
Joe Morais, Senior Project Leader
E-mail: jmorais@pawtucketri.gov
David Taylor, Project Leader
E-mail: dtaylor@insiteengineers.com
AND
Rodney Jacques, Executive Vice President, RA
E-mail: rjacques@starckarchitects.com
Please reference the RFP number on all correspondence. Answers to questions
received, if any, will be posted on the internet as an addendum to this bid solicitation.
RFP Submission Deadline:
August 27, 2026 at 12:00 PM
Late submittals will not be considered.
Proposals must be mailed or hand-delivered in a sealed envelope marked with the
RFP/Bid # and Project Name to:
Pawtucket City Hall - Purchasing Office
137 Roosevelt Avenue
Pawtucket, RI 02860
Bids will be publicly opened on August 27, 2026 at 4:00 PM during a scheduled
Purchasing Board meeting. Please note that the bid opening will be held at 100
Freight Street, Pawtucket, RI.
Bonds/Surety Required
Bidder is required to provide a bid surety in the form of a bid bond or certified check
payable to the City of Pawtucket in an amount not less than five percent (5%) of the bid
price.
Bonds Required:
Bid Bond: No Yes
Fidelity Bond: No Yes
Performance and Payment Bond: No Yes

(Submit upon award of contract)
Bidder is required to provide a performance and payment bond as outlined in the City's
General Terms & Conditions of Purchase (Appendix B of this RFP) in an amount not less
than one hundred percent (100%) of the bid price.
The successful bidder will be required to furnish all insurance documentation as outlined
in the attached Purchasing Rules & Regulations and General Terms & Conditions of
Purchase.
Miscellaneous
The bid process and resulting contract are subject to the Rules and Regulations and
General Terms and Conditions of Purchase. Submission of a bid in response to this
solicitation is acknowledgement and acceptance of these Rules and Regulations and
General Terms and Conditions of Purchase.
The City of Pawtucket reserves the right to award on the basis of cost alone, accept or
reject any or all bids, and to act in its best interest including, but not limited to, directly
negotiating with any vendor who submits a proposal in response to this RFP and to award
a contract based upon the results of those negotiations alone. Proposals found to be
technically or substantially non-responsive at any point in the evaluation process will be
rejected and not considered further. The City of Pawtucket may, at its sole option, elect
to require presentations(s) by bidders clearly in consideration for award.

2.0 - Instructions and Notifications to Bidders
* It is the vendor's responsibility to examine all specifications and site conditions
thoroughly, and comply fully with specifications and all attached terms and
conditions. Vendors must comply with all Federal, State, and City laws, ordinances
and regulations, and meet any and all registration requirements where required for
contractors as set forth by the State of Rhode Island. Failure to make a complete
submission as described herein may result in a rejection of the proposal.
* All costs associated with developing or submitting a proposal in response to this
Request, or to provide oral or written clarification of its content shall be borne by
the bidder. The City of Pawtucket assumes no responsibility for these costs.
* A submittal may be withdrawn by written request to the Purchasing Agent by the
proposer prior to the stated RFP deadline.
* Prior to the proposal deadline established for this RFP, changes may be made to
a proposal already received by the City if that vendor makes a request to the
Purchasing Agent, in writing, to do so. No changes to a proposal shall be made
after the RFP deadline.
* Proposals are considered to be irrevocable for a period of not less than ninety (90)
days following the opening date, and may not be withdrawn, except with the
express written permission of the Purchasing Agent. Should any vendor object to
this condition, the vendor must provide objection through a question and/or
complaint to the Purchasing Agent prior to the proposal deadline.
* All pricing submitted will be considered to be firm and fixed unless otherwise
indicated herein.
* The vendor has full responsibility to ensure that the proposal arrives at the
Purchasing Division Office prior to the deadline set out herein. The City assumes
no responsibility for delays caused by the U.S. Postal Service or any other delivery
service. Postmarking by the due date will not substitute for actual receipt of
response by the due date. Proposals arriving after the deadline may be returned,
unopened, to the vendor, or may simply be declared non-responsive and not
subject to evaluation, at the sole discretion of the Purchasing Agent. For the
purposes of this requirement, the official time and date shall be that of the
time clock in the City of Pawtucket's Purchasing Office.
* At the time and place fixed for the opening of Bids, the Owner will cause to be
opened and publicly read aloud every Bid received within the time set for receiving
Bids, irrespective of any irregularities therein. Bidders and other persons properly
interested may be present, in person or by representative.
* It is intended that an award pursuant to this Request will be made to a prime
contractor, who will assume responsibility for all aspects of the work. Joint venture
and cooperative proposals will not be considered, but subcontracts are permitted,
provided that their use is clearly indicated in the bidder's proposal, and the
subcontractor(s) proposed to be used are identified in the proposal.
* Bidders are advised that all materials submitted to the City of Pawtucket for
consideration in response to this Request for Proposals shall be considered to be
public records as defined in Title 38 Chapter 2 of the Rhode Island General Laws,

without exception, and may be released for inspection immediately upon request
once an award has been made.
* Vendors are responsible for errors and omissions in their proposals. No such error
or omission shall diminish the vendor's obligations to the City.
* The City reserves the right to reject any or all proposals, or portions thereof, at any
time, with no penalty. The City also has the right to waive immaterial defects and
minor irregularities in any submitted proposal at its sole discretion. All material
submitted in response to this RFP shall become the property of the City of
Pawtucket upon delivery to the Purchasing Agent.
* Bids will be opened publicly at a regularly scheduled purchasing board meeting,
the date of which is the same as the RFP submission deadline provided in Section
1.0.
* Interpretations or Addenda: No oral interpretation will be made to any Bidder as
to the meaning of the Contract Documents or any part thereof. Every request for
such an interpretation shall be made in writing to the City of Pawtucket (hereinafter
called the "Owner"). Any inquiry received seven or more days prior to the date
fixed for opening of Bids will be given consideration. Every interpretation made to
a Bidder will be in the form of an Addendum to the Contract Documents, and when
issued, will be on file in the office of the Owner at least five days before Bids are
opened. In addition, all Addenda will be mailed to each person holding Contract
Documents, but it shall be the Bidder's responsibility to make inquiry as to the
Addenda issued. All such Addenda shall become part of the Contract and all
Bidders shall be bound by such Addenda, whether or not received by the Bidders.
* Each Bidder shall, upon request of the Owner, submit a detailed financial
statement on a form furnish by the Owner for that purpose. The Owner shall have
the right to take such steps as it deems necessary to determine the ability of the
Bidder to perform his obligations under the Contract and the Bidder shall furnish
the Owner all such information and data for this purpose as it may request. The
right is reserved to reject any Bid where an investigation of the available
evidence or information does not satisfy the Owner that the Bidder is qualified to
carry out properly the terms of the Contract.

3.0 - Overview
3.1 Project Overview
The City of Pawtucket is seeking a qualified contractor for the construction phase of OAK
HILL PARK TENNIS COURTS AND PLAYGROUND RENOVATIONS project.
The purpose of this project is to revitalize Oak Hill Park, also known as the Tom Duffy
Recreational Center. This project shall consist of renovations to the existing tennis courts
and tot playground. Work will include the demolition of the existing tennis court surfacing,
playground, fencing, and trees. Reconstruction of a new park will include installation of
new tennis courts with the addition of drainage and a pickleball court, a new tot
playground, new fencing around the entire premises, and minor landscaping work.
3.2 Project Background
This project will be funded through the Recreation Bond & Community Development Block
Grant.
3.2 Special requirements
Contractors and Subcontractors must be currently registered with SAM.gov. Please
include your SAM.gov Entity ID on the bid form.
4.0 - Scope of Work
4.1 Location
The location of the proposed construction activity ("the Project") is shown on the Site
Plans Issued for Bid included in this RFP as Appendix H. In general terms, the location
of the Project can be described as follows:
* The project is located at 175 Cleveland Street in Pawtucket, RI between Lyman
Street and Fowler Ave.
* Portions of the following properties:
o Assessor's Plat (A.P.) 66, Lot 937
4.2 General Requirements
4.2.1 Project Schedule
* Bids Due and Opening Date: 8/27/26 (refer to noted submission times in
this RFP)
* Project Award: 9/10/2026
* Project Begins: 9/11/2026
* Substantial Completion: 6/30/2027
* Final Completion: 7/27/2027
4.2.2 Hours of Work
The Contractor shall be permitted to work on-Site from 7:00 AM to 5:30 PM, Monday
through Friday. The Contractor may be permitted to work during extended hours
outside of this time, but only upon receipt of the DPW's express written authorization.

4.2.3 Pricing
UNIT PRICES: The unit price for each of the several items in the Proposal of each
Bidder shall include its pro rata share of overhead and profit so that the sum of the
products obtained by multiplying the quantity shown for each item by the unit price
Bid represents the Total Bid. The price submitted for items requiring a lump sum Bid
shall also include all overhead and profit and represents the total Bid. Any Bid not
conforming to this requirement may be rejected as unresponsive. Special attention
of all Bidders is called to this provision, for should conditions make it necessary to
revise the quantities or unit price, no limit will be fixed for such increased or
decreased quantities nor extra compensation allowed, provided the net monetary
value of all such additive and subtractive changes in quantities of such items or work
(i.e., difference in cost) shall not increase or decrease the original contract price by
more than twenty-five percent (25%) except for work not covered in the Contract
Documents.
4.2.4 Prevailing Wage Requirements
Bidders are advised that payment of the local prevailing wage, as established by the
Rhode Island Department of Labor and Training, is a requirement of this project, as
outlined in Appendix B. A copy of the current prevailing wage decision is included in
this document as Appendix C. Where a contract will be entered pursuant to
competitive bidding procedures, a modification, notice of which is published
on the Wage Determination web site at https://sam.gov/content/home; or in
the Federal Register less than 10 days before the opening of bids shall be
effective unless the agency finds that there is not a reasonable time still
available before bid opening to notify bidders of the modification and a report
of the finding is inserted in the contract file. Bidders are expected to account for
the prevailing wage rates applicable to this project in the formulation of their bid.
All contractors and sub-contractors are required to use the Rhode Island Certified
Weekly Payroll and the RI Statement of Compliance form. Use of company payroll
forms or other state (MA, CT, etc.) forms is not acceptable. Only employees of the
contractor should be listed on the RI Certified Weekly Payroll forms. Subcontractors
must do their own separate RI Certified Weekly Payroll form listing all of their
workers working on the Prevailing Wage job-site.
Federal forms may be used for Department of Transportation projects only.
However, if a complaint is being investigated, the DLT will require the contractor
under investigation to resubmit the requested payroll information on the Rhode
Island Certified Weekly Payroll form for all hours worked on that Department of
Transportation project being investigated.
4.2.5 Payment Requisitions
The Contractor shall prepare draft requisitions for payment for the Project Engineer's
review and approval and revise the requisitions as necessary prior to submission to
the Owner. Payment requisitions shall be prepared using AIA Standard Forms G702
and G703.

The Owner reserves the right to withhold 5% of each progressive request for
payment as retainage. The Owner shall release retainage payments per the terms
outlined in Section 12.0 of this RFP.
4.2.6 Experience
The City will require all general contractors and subcontractors have a minimum of 5
years' experience doing similar type of work. This experience should be listed in the
form supplied in Section 11 and or attach a separate sheet listing your company's
experience and that of subcontractors performing work.
4.3 Scope Detail
The scope of work is defined comprehensively in the Technical Specifications and Site
Plans issued for bid, which are incorporated into this RFP as Appendices G and H,
respectively.
In general terms, the Project includes, but is not limited to, the following construction
activities:
* Mobilization and provide controls as necessary to ensure public safety and
facilitate construction;
* Maintenance and further installation of erosion and sediment control devices;
* Removal and proper disposal of existing unclassified material including existing
tennis court pavement;
* Removal and proper disposal of concrete walk, concrete curb, & concrete retaining
walls;
* Removal and proper disposal of existing bench, bike rack, and concrete footings;
* Removal and proper disposal of existing play equipment and play surface;
* Earthwork and site preparation including rough grading;
* Removal and proper disposal or chain link fence, gates, tennis nets, and posts;
* Furnish and installation of new PIP play surface;
* Furnish and installation of new tot lot/playground structures;
* Furnish and installation of new chain link fence and gates;
* Furnish and installation of benches and picnic table;
* Furnish and installation of trench drain, drain pipes, and flared ends;
* Furnish and installation of line striping and painting of new courts;
* Furnish and installation of loam and seed as needed;
* Demobilize and final cleanup of the site including removal of remaining erosion
and sediment control devices and any remaining sediment, pavement sweeping;

5.0 - Insurance
The vendor shall maintain and keep in force such comprehensive general liability
insurance as shall protect them from claims which may arise from operations under any
contract entered into with the City of Pawtucket, whether such operations be by
themselves or by anyone directly or indirectly employed by them.
The amounts of insurance shall be not less than $1,000,000.00 combined single limit for
any one occurrence covering both bodily injury and property damage, including accidental
death.
The City of Pawtucket shall be named as additional insured on the vendor's General
Liability Policy.
The vendor shall maintain and keep in force such Workers' compensation insurance limits
as required by the statutes of the State of Rhode Island, and Employer's Liability with
limits no less than $500,000.
The vendor shall maintain and keep in force such Automobile Liability Insurance
Combined Single Limit not less than $1,000,000 each occurrence for bodily Injury and
property damage including non-owned and/or hired vehicle coverage.
OR
Bodily Injury, per person, $500,000/ Bodily Injury, $1,000,000 per accident/ Property
Damage, $500,000 per accident including non-owned and/or hired vehicle coverage.