Backhoe/Loader (Life Cycle Costing)

Location:	Maine
Posted:	Jan 12, 2026
Due:	Feb 4, 2026
Agency:	City of Bangor
Type of Government:	State & Local
Category:	38 - Construction, Mining, Excavating, and Highway Mainenance Equipment
Solicitation No:	P26-28
Publication URL:	To access bid details, please log in.

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Request for Proposals

Bid No. P26-28

Issue Date: January 9, 2026

Purchasing Department

73 Harlow Street

Bangor, Maine 04401

207-992-4282

I. Introduction

The City of Bangor requests bids to furnish and deliver one (1) heavy duty, four-wheel

drive, most current model year (or unsold prior year model) Backhoe/Loader to the Fleet

Maintenance Facility, FOB destination, 481 Maine Avenue, Bangor, Maine. The

equipment must be furnished and delivered in accordance with the attached

specifications and following conditions. This bid request incorporates the “total cost” or

“life cycle” bidding procedure that will be used in evaluating the bids received.

The City of Bangor intends to trade in one (1) used 2021 John Deere 310SL.

II. General Information

General information is available on the City’s website at the following web address:

www.bangormaine.gov/bids/proposals. By submitting a response to this solicitation, the

proposer accepts the responsibility for downloading, reading and bidding by the terms

and conditions set forth in the City’s “General Information for Vendors”. All questions shall

be directed in writing to bids@bangormaine.gov.

III. Submission

For Consideration, submit the bid form and pages six (6) through thirteen (13) of this

request via email or in an envelope clearly marked “Bid No. P26-28: Backhoe/Loader

(Life Cycle Costing)” by 2:00 PM, Wednesday, February 4, 2026.

Bids may also be submitted via email by sending to: bids@bangormaine.gov. If emailing

bid, please reference “Bid No. P26-28: Backhoe/Loader (Life Cycle Costing)” in the

subject line. Bids will be publicly opened at the time stated above.

Bid No. P26-28

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Backhoe/Loader (Life Cycle Costing)

Submission of documents can be completed by:

A. Emailing to bids@bangormaine.gov ; or

B. Hand Deliver to Customer Service, 73 Harlow Street, Bangor, ME; or

C. US Post Office addressed to City of Bangor-Purchasing Department, 73 Harlow

Street, Bangor, ME 04401; or

D. All Other Delivery Services addressed to City of Bangor-Purchasing Department,

73 Harlow Street, Bangor, ME 04401.

All submissions should reference "Proposal No. P26-28: Backhoe/Loader (Life Cycle

Costing)". Proposals will be publicly opened at the time stated above in the Paul Bunyan

Room (first floor near the side elevator), 73 Harlow Street, Bangor, Maine.

A tabulation of all received proposals will be posted on the City's website as soon as

possible after the bid opening. Visit www.bangormaine.gov/bidtabs for results.

Please indicate in or with your proposal whether you have or are working on a policy

regarding domestic violence. If you do not have a domestic violence policy, please

indicate whether you would like the City of Bangor to provide you a copy of its policy as

an example

IV. Questions

Any questions must be directed in writing to bids@bangormaine.gov no later than 4:30

PM, Friday, January 23, 2026.

The City will issue a response to any questions or inquiries submitted in writing by the

date above, on or before 4:30 PM, Friday, January 30, 2026. The response will be in the

form of an addendum, which will be available on the City’s website. Notifications will be

sent to the Registered Vendor List when new addenda are released. To receive these

updates, the City strongly encourages all potential proposers to register as vendors at

www.bangormaine.gov/vendorregistration

V. Late Proposals

It is the responsibility of the Proposer(s) to see that their proposals have sufficient time

to be received by the Purchasing Department before the submittal deadline.

Any proposal, portion of a proposal, or unrequested proposal revision received at the

City of Bangor Purchasing Department after the time and date specified, will be returned

to the proposer unopened.

Bid No. P26-28

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Backhoe/Loader (Life Cycle Costing)

VI. Withdrawal of Proposals

No proposer may withdraw their proposal for a period of ninety (90) days from the date

of opening. All proposals shall be subject to acceptance by the City during this period.

To withdraw a proposal prior to the opening, the proposer shall request the withdrawal

in writing. All costs associated with the withdrawal (i.e. mailing fees) will be borne by the

Proposer.

VII.

Award

The bid award will be based on one or more of the following:

1. Ownership Cost of the equipment offered per the life cycle/total cost.

2. Quality and performance of the equipment offered

3. Availability of the equipment

4. Qualifications of Proposer, and/or prior history or experience with the

equipment offered

VIII.

Rejection

The City of Bangor reserves the right to reject any and all proposals, to waive any

informalities or defects in proposals or to accept a higher cost proposal if it is deemed to

be in the best interest of the City of Bangor. The City also reserves the right to negotiate

with the successful proposer.

IX. Information for Proposers

Proposals should be based up the following guidelines:

1. The entire unit and all equipment must be thoroughly inspected, serviced and

ready for use upon delivery to the Fleet Maintenance facility no later than 60 days

from the date of award.

Conditions for the Total Cost Bid Agreement:

NOTE: The successful proposer must post a Fulfillment Bond in the amount of the

guaranteed buy back of the equipment to guarantee that the successful proposer

will fulfill all of his/her obligations under this agreement, and the cost of this Bond

shall be reflected in the price quoted on the bid form. The Fulfillment Bond must

be received by the City before payment is issued.

1. It is understood that the equipment purchased under this agreement will be operated

by City personnel for general construction work and other purposes for which the

equipment is designed, including snow removal.

2. The City will assume responsibility for all repair costs resulting from damage due to

fire, windstorm, flood waters, lightening, theft, vandalism, accidents and operators’

Bid No. P26-28

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Backhoe/Loader (Life Cycle Costing)

or mechanics’ negligence. Total cost of the repairs due to the above circumstances

will not be included in computing the guaranteed maximum total cost of repairs

covered under this agreement.

3. The successful Proposer shall pay for all repairs (including parts and labor) to the

equipment covered by the manufacturer’s warranty, and these costs shall not be

included in the total cost of repairs. Minor work may also be performed by the

successful Proposer at the Fleet Maintenance garage at no additional cost to the

City.

4. The City will assume, at its sole expense, all costs to repair or replace all parts and

components normally consumed in day-to-day operations such as: lubricating oil,

filters of all types, grease, fuel, anti-freeze, cutting edges, batteries, headlights, glass

breakage, belts, brake linings, cleaning and painting, tires, and tire repairs.

5. The City will maintain the equipment in accordance with the manufacturer’s

recommendations.

6. The successful Proposer has the right to inspect the equipment during normal

working hours and make recommendations for repairs or maintenance, to comply

with the requirements stated by the manufacturer in the shop manual for the

maintenance and repair of the equipment.

7. The successful Proposer will be fully responsible for the total cost of all repairs (other

than in paragraph 4) in excess of the guaranteed maximum cost of repairs (as

indicated on the Bid Form) for the time of operation in hours, or period of time in

years, from the date of delivery, whichever occurs first. These costs will be paid by

the successful Proposer upon receipt of an invoice from the City.

8. In determining the guaranteed total cost of such repairs, and in the enforcement of

paragraph 7, the following rules shall apply:

a. In the event that the cost of individual repairs, including parts and labor as

computed by the Fleet Maintenance Department is less than $500.00, the City

shall have the right to make the repair at the Fleet Maintenance facility. Notice

to the successful Proposer prior to the repair being made will not be required.

All work performed by Fleet Maintenance under the terms of this agreement will

be reported to the successful Proposer within thirty (30) days of its completion.

b. In computing the cost of repairs, all City labor and equipment charges will be

actual costs, including travel time. The City will bear the cost of transportation

of the equipment from the field to the maintenance headquarters to which the

equipment is assigned. Transportation costs to and from any other repair site

will be a part of the cost of repairs. Repair parts shall be purchased from the

successful Proposer.

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Backhoe/Loader (Life Cycle Costing)

c. If the cost of repairs is in excess of $500.00, as estimated by the Fleet

Maintenance Department, the successful Proposer will be notified so that an

estimate can be prepared. Such repairs may be made by the service department

of the successful Proposer and billed to the City at the prevailing rate. If,

however, the Proposer agrees, then such repairs will be made in the City

Maintenance Facility, in which event the cost of such repairs shall be computed

on the same basis as that set forth in subparagraph 8(b).

d. Repairs may be made in service departments other than that of the successful

Proposer or the City by mutual agreement.

e. During the period which may exceed the guaranteed maximum repair cost,

repairs made at the Fleet Maintenance facility will be computed as per

subparagraph 8(b) and billed to the successful Proposer for payment. Repairs

made by the successful Proposer will be billed to the City of Bangor at “no

charge”.

f. Loaner Provisions: (during the warranty period): If the equipment cannot be

used due to repairs that have not been completed within the three (3) normal

working days allowed (Sundays and holidays excluded), either at the Fleet

Maintenance facility due to the unavailability of parts or at the successful

Proposer’s service department for any reason, then the successful Proposer, at

the request of the City of Bangor, must provide a comparable piece of equipment

at “No Charge” until such time as the equipment has been returned to service.

g. During the period of guaranteed maximum cost of repairs the provisions of

subparagraph 8(f) will apply with the following exception: The successful

Proposer will, at the request of the City of Bangor, provide a comparable piece

of equipment at the Proposer’s standard prevailing rental rates. This will be

billed to and paid by the City but will be considered part of the repair cost and

applied to the guaranteed maximum repair cost.

h. During the period that exceeds the maximum cost of repairs, provisions of

subparagraph 8(f) will apply.

9. The successful Proposer guarantees that they will buy back the equipment from the

City at the end of 4,000 hours of operation as recorded by the engine service meter

or four (5) years after receipt of the equipment, whichever occurs first.

10. In the event of a disagreement as to the interpretation or application of this contract,

an arbitration board shall be set up to arbitrate and resolve any disagreement and/or

help interpret this agreement as the need may arise. This arbitration board shall have

one (1) person appointed by the City, one (1) appointed by the Proposer, and a third

person to be selected by the two (2) previously named. The ruling of any two (2)

members of the arbitration board will be binding on both parties.

Bid No. P26-28

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Backhoe/Loader (Life Cycle Costing)

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	P26-28
Bid Title:	Backhoe/Loader (Life Cycle Costing)
Category:	Vehicles
Status:	Open