CMU 2886 Mass Communication System - Phase 1

ADVERTISEMENT FOR BIDS
Design / Bid / Build
State of Colorado
Colorado Mesa University
Notice Number: CMU 2886
Project Number: 2026-043
Project Title: Mass Communication System Phase 1
Estimated Project Cost: 1,869,809
NOTICES
1. For all projects with a total dollar value above $150,000 Notice of Final
Settlement is required by C.R.S. 38-26-107(1). Final Settlement, if required,
will be advertised in the same location as the original solicitation.
2. For State Public Works C.R.S. 8-17-101 - Colorado labor shall be employed to
perform at least 80% of the work. Colorado labor means any person who is a
resident of the state of Colorado at the time of the Public Works project.
3. All respondents accept the conditions of this AFB, including but not limited to,
the following:
a. All submittals shall become the property of the State of Colorado and
will not be returned.
b. Late submittals shall not be evaluated.
c. The State reserves the right to reject any or all proposals on the basis of
being unresponsive to this AFB or for failure to disclose requested
information.
d. The State shall not be liable for any costs incurred by respondents in the
preparation of submittals and proposals nor in costs related to any
element of the selection and contract negotiation process.
4. The respondent has reviewed Appendix F and by responding has agreed that the
terms and conditions of the sample Contractor's Design/Bid/Build (D/B/B)
Agreement (SC-6.21) and General Terms and Conditions of the Contractor's
Design/Bid/Build Agreement (SC- 6.23) are expressly workable without
reservation. Any exceptions to the contract must be communicated formally in
writing before the bid closes.
5. Per C.R.S. 24-92-115 unless prohibited by applicable federal law, contract for
any public project in the amount of one million dollars or more, that does not
receive federal money, in the amount of one million dollars or more shall
require the general contractor to which the contract is awarded to submit, at
OSA-AFB-1 pg. 1
REV 7/2025

the time the mechanical, electrical, or plumbing subcontractor is put under
contract, documentation that Identifies the contractors or subcontractors that
will be used for all mechanical, sheet metal, fire suppression, sprinkler fitting,
electrical, and plumbing work required on the project and certifies that all
firms identified participate in apprenticeship programs registered with the
United States department of labor's employment and training administration or
state apprenticeship councils recognized by the United States department of
labor and have a proven record of graduating a minimum of 15% of its
apprentices for at least three of the past five years.
6. Per C.R.S. 24-92-117, a public construction project in the amount of five
hundred thousand dollars or more shall be subject to the Buy Clean Colorado
(BCCO) Act program requirements. The BCCO Act requires the Office of the
State Architect to establish a maximum acceptable global warming potential
(GWP) limit for each category of eligible materials, which include asphalt and
asphalt mixtures, cement and concrete mixtures, glass, post-tension steel,
reinforcing steel, structural steel, and wood structural elements. For any
solicitation for a contract for the design of an eligible project, a State Agency
or institution shall require the designer who is awarded the contract to include,
in project specifications when final construction documents are released, a
current Environmental Product Declaration (EPD) that meets the maximum
acceptable GWP limits for each eligible material specified for the project. A
contractor that is awarded a contract for an eligible project shall not install
any eligible materials on the project until the contractor submits an EPD for
each eligible material procured for the project.
7. Per C.R.S. 24-92-Part 2, a public construction project in the amount of five
hundred thousand dollars or more shall be subject to the State prevailing wage
rate, of the regular, holiday, and overtime wages paid and the general
prevailing payments on behalf of employees to lawful welfare, pension,
vacation, apprentice training, and educational funds in the State, for each
employee needed to execute the contract. Payments to the funds must
constitute an ordinary business expense deduction for federal income tax
purposes by contractors and subcontractors. Contractors are required to pay
their employees at weekly intervals and shall comply with the enforcement
provisions of C.R.S. 24-92-209. Contractors awarded a project of this size will
be required to utilize the LCPTracker cloud-based labor compliance and
certified payroll application.
8. Preference shall be given to Colorado resident bidders and for Colorado labor,
as provided by law.
9. Per C.R.S. 24-105-201 If the construction value is $50,000 or greater a Bid
Bond and Power of Attorney or Proposal Guaranty is required in an amount not
less than 5% of the total Bid.
PROJECT OVERVIEW
Introduction
OSA-AFB-1 pg. 2
REV 7/2025

The State of Colorado, Colorado Mesa University is soliciting bids from qualified
contractors for the Mass Communication System project.
Colorado Mesa University (CMU) has been awarded grant funding to support a campus-
wide initiative to modernize and enhance its fire alarm and mass notification systems.
This investment is intended to strengthen campus safety infrastructure, improve
emergency communication capabilities, and enhance the University's ability to
respond effectively to emergency situations.
The project will be implemented in phases, with Phase 1 focusing on the replacement
and modernization of fire alarm and emergency notification systems in multiple
campus buildings. These improvements will provide enhanced system reliability,
improved emergency notification capabilities, and a foundation for future campus-
wide safety enhancements.
This solicitation encompasses Bid Package Phase 1 only. Phase 2 will be issued
under a separate solicitation at a later date.
Scope of Services
Colorado Mesa University has been awarded grant funding to support a campus-wide
initiative to enhance fire alarm and mass notification systems. This investment will
strengthen campus safety infrastructure, improve emergency communication
capabilities, and provide a more coordinated response to critical incidents. Phase 1 of
the project will focus on upgrading fire alarm and emergency notification systems in
multiple campus buildings, establishing a foundation for continued safety
improvements throughout the University.
* Tomlinson Library
* Confluence Hall
* Dominguez Hall
* Escalante Hall
* Houston Hall
* Fine Arts
* Wubben Science Center
Confluence Hall
1. Add carbon monoxide detection per International Fire Code, Section 915.
2. Add Local Operating Console (for Mass Notification) to be brought online at
a future date.
3. Change the FIRE label to ALERT on existing notification appliances.
4. Connect fire alarm panel to dedicated Notifier fire alarm network
Tomlinson Library
1. Add carbon monoxide detection per International Fire Code, Section 915.
2. Add Local Operating Console (for Mass Notification) to be brought online at
a future date.
OSA-AFB-1 pg. 3
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3. Change the FIRE label to ALERT on existing notification appliances.
4. Reconfigure existing fire alarm network connection to remove it from
passing through CMU network switches to create a standalone fire alarm
network.
Dominguez Hall
1. Add DVC and amplifiers to existing Notifier 3030 Fire Alarm Control Panel
2. Demolish all existing horns and strobes. Paint and patch demolished
locations.
3. Install all new speakers and strobes with new wire throughout building.
4. Add carbon monoxide detection per International Fire Code, Section 915.
5. Replace required initiating devices on a one-for-one basis.
6. Remove non-required initiating devices. Paint and patch demolished
locations.
7. Add Local Operating Console (for Mass Notification) to be brought online at
a future date.
8. Reconfigure existing fire alarm network connection to remove it from
passing through CMU network switches to create a standalone fire alarm
network.
Escalante Hall
1. Add DVC and amplifiers to existing Notifier 3030 Fire Alarm Control Panel
2. Demolish all existing horns and strobes. Paint and patch demolished
locations.
3. Install all new speakers and strobes with new wire throughout building.
4. Add carbon monoxide detection per International Fire Code, Section 915.
5. Replace required initiating devices on a one-for-one basis.
6. Remove non-required initiating devices. Paint and patch demolished
locations.
7. Add Local Operating Console (for Mass Notification) to be brought online at
a future date.
8. Reconfigure existing fire alarm network connection to remove it from
passing through CMU network switches to create a standalone fire alarm
network.
Houston Hall
1. Replace existing Notifier 320 with new Notifier 3030 Fire Alarm Control
Panel with voice evacuation and network capabilities.
2. Demolish all existing horns and strobes. Paint and patch demolished
locations.
3. Install all new speakers and strobes with new wire throughout building.
OSA-AFB-1 pg. 4
REV 7/2025

4. Add carbon monoxide detection per International Fire Code, Section 915.
5. Replace required initiating devices on a one-for-one basis.
6. Remove non-required initiating devices. Paint and patch demolished
locations.
7. Add Local Operating Console (for Mass Notification) to be brought online at
a future date.
8. Reconfigure existing fire alarm network connection to remove it from
passing through CMU network switches to create a standalone fire alarm
network.
Wubben Science Center
Remove and properly dispose of the existing system in its entirety. Furnish and
install a complete new system, including all required equipment, components,
and wiring. Existing pathways and conduit may be reused where suitable and
compliant with applicable codes and installation requirements.
Fine Arts
Completely remove and dispose of the existing system. Furnish and install a
new, fully operational system, including all necessary equipment, components,
and wiring. Existing pathways and conduit may be reused where appropriate,
provided they meet applicable codes and installation requirements.
Alternate: University Center System Upgrade
Contractor to provide a budget number for upgrade of University Center fire
alarm/mass notification system. The system in this building is deficient in
audibility. Speakers are to be added to provide NFPA 72 compliant audibility
and intelligibility throughout the building. Relays are to be added to shunt
background music when the fire alarm/MNS system is activated.
The scope of work is to include all work necessary to bring the system at the
University Center into compliance. Contractor shall include installation, parts,
testing and wiring.
Notes and Deliverables
* All work shall comply with applicable codes, standards, and manufacturer
requirements.
* Final commissioning and testing of installed systems will be completed per
project specifications.
* Any deviations, substitutions, or scope clarifications must be submitted in
writing for approval.
* The selected contractor is responsible for disposal and clean up at all site
locations, including dumpster rental and removal.
OSA-AFB-1 pg. 5
REV 7/2025

The scope of services will include full Construction Contracting Services for the
project specified during the process of construction and warranty period to the State
as per the Advertisement for Bid. Specific tasks to be performed by the Contractor
include those generally performed by the construction community where the
Contractor is the prime vendor to the State. Bidders shall reference the drawings,
specifications, and supporting documents in the Appendices for an understanding of
the entire scope of the project.
Per C.R.S. 38-26-106, if a contract amounts to $150,000 or more, the awarded
contractor shall provide payment and performance bonds not less than 50% of the
value of the contract. The costs associated with this bond are to be included in the
contractor's bid.
MINIMUM REQUIREMENTS
Notice is hereby given to all interested parties that all firms will be required to meet
all minimum requirements to be considered for this project. Interested bidders should
be prepared to show evidence of the following to be considered as qualified, as a
minimum:
1. Not previously terminated by the State for non-performance on a State
Buildings contract or procurement.
2. The bidding contractor must have been in the same business, under the same
name for the last two (2) years.
3. Demonstrated specific contracting experience in projects of similar scope and
complexity for at least two (2) projects each in excess of $ 2,500,000 (hard
costs), utilizing the expertise present in their Colorado Office; and
4. Demonstrated bonding capability up to $ 5,000,000 for an individual project
coincidentally with current and anticipated workloads; provide letter from
surety that affirms this capacity.
Firms meeting the minimum requirements may obtain the bidding documents on the
website accompanying this advertisement.
https://www.rockymountainbidsystem.com
PRE-BID CONFERENCE AND SITE TOUR
A Pre-Bid Meeting will be held at:
Building Address: University Center 1455 12th St Grand Junction CO Room 224
Date/Time October 20, 2026, at 1pm MST
https://www.coloradomesa.edu/campus-info/documents/campusmap.pdf
SCHEDULE
OSA-AFB-1 pg. 6
REV 7/2025

The following is a tentative schedule of events for the Bid Submittal process and an
outline of the schedule for the balance of the project. All dates are subject to change
and changes in the schedule will be issued via addendum.
Advertisement for Bids Issued 10/14/2026
Pre-Bid Conference and Site Tour 10/20/2026 at 1pm MST
Request for Clarifications Due 10/21/2026 at 11 am MST
Final Addendum Issued (anticipated) 10/23/2026
Bid Submittals Due (date and Time) 11/6/2026 at 11 am MST
Award Intent Notification (anticipated) 11/16/2026 est
Contract Approval (anticipated) December 2026
Anticipated Construction Start May 25, 2027
Anticipated Construction Finish August 2, 2027
The above schedule is tentative. Responding firms shall be notified of revisions in a
timely manner by email or posted on Bidnet/Rocky Mountain E-Purchasing System
(RMEPS) website. Respondents may elect to verify times and dates by email, but no
earlier than 36 hours before the scheduled date and time.
QUESTIONS, CLARIFICATIONS AND ADDENDA
Owner initiated changes to this AFB will be issued under numerically sequenced
addenda.
Owner initiated changes to this AFB will be posted in the form of addenda on
Bidnet/Rocky Mountain E-Purchasing System (RMEPS).
Questions and requests for clarification regarding this project shall be submitted
before the deadline listed in the above Schedule.
Communication regarding the project during the procurement, outside of this
submission process or scheduled procurement milestones is not permitted.
POINT OF CONTACT/CLARIFICATION
Name: Tracey Cornwell
Agency: Purchasing Specialist/Buyer
Email Address: tcornwell@coloradomesa.edu
Phone: 970.248.1443
BIDDING
Bids shall be submitted on the required bid form as indicated on the Information For
Bidders document (SBP-6.12) in Appendix A.
OSA-AFB-1 pg. 7
REV 7/2025

An electronic copy of the bid submittal is due 11/6/2026 and shall be received no
later than 11:00AM/MST and shall be accepted via
https://www.rockymountainbidsystem.com as described in the Information for
Bidders (SBP-6.12). Bid submittals and shall be submitted/accepted via
https://www.rockymountainbidsystem.com
as described in the Information for Bidders (SBP-6.12)
Bid Forms and Appendices to be included with bid submittal:
Bid Form (SBP-6.13)
Bid Bond (SBP-6.14)
Bid Alternates (SBP-6.131)
Unit Pricing (SBP-6.133)
Late bid submittals will be rejected without consideration. The State of Colorado
assume no responsibility for costs related to the preparation of bid submittals.
BID OPENING
Opening of the bid submittals will open via
https://www.rockymountainbidsystem.com.
APPENDICES:
Appendix A: Information for Bidders (SBP-6.12)
Appendix B: Bid Form (SBP-6.13)
Appendix B1: Bid Alternates (SBP-6.131)
Appendix B2: Unit Pricing (SBP-6.133)
Appendix B3: Bid Bond (SBP-6.14)
Appendix C: Sample: Direct Labor Burden Calculation (SBP-6.18)
Appendix D: Applicable Prevailing Wage and Apprenticeship and Fringe
Rates
Appendix E: Sample: Apprenticeship Utilization Certifications (SBP-2.1)
Appendix F: Sample: SC6.21 and SC6.23 Design/Bid/Build Contractor's
Agreement and General Conditions of the Contract)
OSA-AFB-1 pg. 8
REV 7/2025

STATE OF COLORADO
OFFICE OF THE STATE ARCHITECT
STATE BUILDINGS PROGRAMS
INFORMATION FOR BIDDERS
Institution or Agency: Colorado Mesa University
Project No./Name: CMU 2886 2026-043
1. BID FORM: Bidders are required to use the Bid form attached to the bidding documents. Each bidder is required
to bid on all alternates and indicate the time from the date of the Notice to Proceed to Substantial Completion in
calendar days, and in addition, the bidder is required to indicate the period of time to finally complete the project
from Substantial Completion to Final Acceptance, also in calendar days. Bids indicating times for Substantial
Completion and Final Acceptance in excess of the number of days indicated in the Advertisement for Bids for
completion of the entire Project may be found non-responsive and may be rejected. The bid shall not be modified
or conditioned in any manner. Bids and applicable bid security shall be submitted according to the following
instructions:
INSTRUCTIONS FOR ELECTRONIC BID SUBMISSION TO BOX.COM
Send an email to [Insert Box.Com email address], attaching the bid as a zip folder. Bids sent by other methods
will not be accepted. The zip folder must be titled with the Invitation for Bid (IFB) Number, IFB Title, and the
Offeror's name as noted below:
Insert IFB number here_ Insert IFB Title here_ Company Name
2. INCONSISTENCIES AND OMISSIONS: Bidders may request clarification of any seeming inconsistencies, or
matters seeming to require explanation, in the bidding documents at least three (3) business days prior to the
time set for the opening of Bids. Decisions of major importance on such matters will be issued in the form of
addendum.
3. APPLICABLE LAWS AND REGULATIONS: The bidder's attention is called to the fact that all work under this
Contract shall comply with the provisions of all state and local laws, approved state building codes, ordinances
and regulations which might in any manner affect the work to be done or those to be employed in or about the
work. Labor for work shall be governed by the provisions of Colorado law which are hereinafter set forth in
Articles 27 and 52 of the General Conditions. This includes the requirements for apprenticeship and prevailing
wage on Public Projects. The bidder should be aware that reporting of embodied carbon emissions of eligible
materials shall be governed by the provisions of Colorado State Law. This includes the requirements for
Environmental Product Declarations (EPDs) that meet the maximum acceptable Global Warming Potential
(GWP) limits as established by the Office of the State Architect.
4. BID SECURITY: A bid security of not less than 5% of the bid price is required when the price is estimated to be
$50,000 or more. The security shall be a bond by a surety company, the equivalent in cash, or otherwise supplied
in a form satisfactory for the State. Noncompliance requires the bid to be rejected as nonresponsive.
5. TAXES: The bidder's attention is called to the fact that the Bid submitted shall exclude all applicable federal
excise or manufacturers' taxes and all state sales and use taxes as hereinafter set forth in Article 9.3 of the
GENERAL CONDITIONS.
6. OR EQUAL: The words "OR EQUAL" are applicable to all specifications and drawings relating to materials or
equipment specified. Any material or equipment that will fully perform the duties specified, will be considered
"equal", provided the bid submits proof that such material or equipment is of equivalent substance and function
and is approved, in writing. Requests for the approval of "or equal" shall be made in writing at least five (5)
business days prior to bid opening. During the bidding period, all approvals shall be issued by the
Architect/Engineer in the form of addenda at least two (2) business days prior to the bid opening date.
SBP-6.12 Page 1 of 2
Rev. 05/2024

7. ADDENDA: Owner/architect initiated addenda shall not be issued later than two (2) business days prior to bid
opening date. All addenda shall become part of the Contract Documents and receipt must be acknowledged on
the Bid form.
8. METHOD OF AWARD - LOWEST RESPONSIBLE BIDDER: If the bidding documents for this project require
alternate prices, additive and/or deductible alternates shall be listed on the alternates bid form provided by the
Principal Representative. Bidders should note the Method of Award is applicable to this Bid as stated below.
A. DEDUCTIBLE ALTERNATES: The lowest responsible Bid, taking into account the Colorado resident
bidder preference provision of Colorado law, will be determined by and the contract will be awarded on the
base bid combined with deductible alternates, deducted in numerical order in which they are listed in the
alternates bid form provided by the Principal Representative. The subtraction of alternates shall result in a
sum total within available funds. If this bid exceeds such amount, the right is reserved to reject all bids. An
equal number of alternates shall be subtracted from the base bid of each bidder within funds available for
purposes of determining the lowest responsible bidder.
B. ADDITIVE ALTERNATES: The lowest responsible Bid, taking into account the Colorado resident bidder
preference provision of Colorado law, will be determined by and the contract will be awarded on the base
bid plus all additive alternates added in the numerical order in which they are listed in the alternates bid
form provided by the Principal Representative. The addition of alternates shall result in a sum total within
available funds. If this bid exceeds such amount, the right is reserved to reject all bids. An equal number
of alternates shall be added to the base bid of each bidder within funds available for purposes of
determining the lowest responsible bidder.
C. DEDUCTIBLE AND ADDITIVE ALTERNATES: Additive alternates will not be used if deductible alternates
are used and deductible alternates will not be used if additive alternates are used.
10. NOTICE OF CONTRACTOR'S SETTLEMENT - Agencies/institutions must indicate in the initial Solicitation
(Advertisement for Bids, Documented Quotes, or Requests for Proposals) whether settlement will be advertised
in newspapers or electronic media.
SBP-6.12 Page 2 of 2
Rev. 05/2024