Questions and Answers for RFP 08-26-01

TOWN OF STRATHAM
Department of Public Works
70 Bunker Hill Avenue * Stratham, NH 03885 * 603-772-5550
SUBMITTED QUESTIONS AND RESPONSES FOR RFP 08-26-01
1. How many MSW carts is a resident allowed? Is MSW service, cart contents only, or does
the town allow overflow bags?
* Each residence is provided with one (1) MSW cart supplied by the contractor.
Residents may purchase additional carts if desired for a yearly fee. All curbside MSW
must be contained within the cart(s); overflow bags will not be collected curbside.
Residents may bring additional MSW to the dumpster located at the Stratham
Transfer Station.
2. How many REC carts is a resident allowed? Is service, cart contents only?
* Each residence is provided with one (1) recycling cart supplied by the contractor.
Residents may purchase additional carts if desired for a yearly fee. Residents may
bring additional recycling materials to the Stratham Transfer Station.
3. Please provide a copy of the Town's most recent invoice.
* For July, 228.9 tons of MSW and 71.25 tons of recycling were collected. See attached
sheet for more information and rates.
4. Please provide a copy of the current contract.
* Due to changes that have occurred over the past five years, bidders should utilize the
current information contained within the RFP and supplemental materials. The Town
has provided 2025 and 2026 tonnages and rates on the attached sheet.
5. Where is the MSW currently being tipped?
* The tipping location is determined at the discretion of the Town's current vendor with
MSW processed through Waste Management.
6. Where is the REC currently being tipped?
* The tipping location is determined at the discretion of the Town's current vendor.
7. How many trucks are currently used per day?
* The number of trucks utilized is determined by the Town's current vendor.
8. What are the current types of trucks used to service the Town?

* Standard automated side-load collection vehicles are currently utilized.
9. How many stops per day are serviced?
* Collection is currently divided among four (4) service days, Tuesday through Friday.
10. Can the Town provide a street listing by day on how town is currently serviced?
* Please see the attached current street listing and collection schedule.
11. Which holidays does the town delay the collection schedule?
* Please see the attached current collection schedule for holiday delays.
12. Is the town awarding a contract based on lowest price?
* As stated in the RFP, proposals will be evaluated in accordance with the Evaluation
Criteria contained within the RFP. Award of the contract shall be made to the
proposer offering the best overall value to the Town of Stratham and will not
necessarily be awarded to the lowest-priced proposal. In evaluating proposals, the
Town may consider price, qualifications, municipal experience, technical approach,
customer service, transition planning, references, and any other factors deemed to
be in the best interest of the Town.
13. Does the Town own all the containers at the municipal locations listed on appendix C or
will the contractor need to provide these?
* The Town does not own the containers. The selected contractor will be responsible
for providing them.
14. Please confirm the Town would like the contractor to deliver contractor owned carts to
residents and the Town doesn't want ownership of carts.
* Confirmed. The contractor will provide and retain ownership of the carts.
15. What are the eligible service hours?
* Collection may occur between 7:00 a.m. and 7:00 p.m., Monday through Friday,
except when service schedules are modified due to holidays or weather-related
delays.
16. If condos are included, please provide a list of the condos.
* All condominiums except the following listed utilize regular carts.
* The following condominium associations cannot accommodate the size of the
carts required for automated services and should be priced seperately:
Salt River Condominium Association, located along Brookside Drive, a private
o
road, consists of seventy-eight (78) residential units.

Glengarry Condominium Association, located along Glengarry Drive, a private
o
road, consists of one hundred fourteen (114) residential units.
* Bagged MSW and containerized recycling from these locations will be placed
curbside and manually collected by the contractor.
17. Is a performance bond required? At what amount?
* Yes. A performance bond is required in an amount equal to one hundred and ten
percent (110%) of the contract value. A separate addendum regarding the
performance bond requirement will be issued for clarification.
18. Is a bid bond required with proposal submission?
* A bid bond is not required.
19. Does the Town's current contract have a fuel provision?
* Yes it does.
20. Please confirm yard waste and Christmas tree collection are not part of this contract.
* Confirmed. Yard waste and Christmas tree collection are not included in this
contract.
21. Please confirm curbside bulk, white goods, metal, and mattresses/box springs
collection are not part of this contract.
* Confirmed. These services are not included in this contract.
22. Please confirm there isn't a contamination audit required.
* Confirmed. A contamination audit is not required.
23. Please provide the last 2 years of monthly tonnage totals for MSW and REC, if available.
* Please see the attached sheet containing 2025 and 2026 tonnages and rates.
24. Does the Town have a preference on the type of annual price increase? I.e., fixed
percentage or based on the Consumer Price Index of Water Sewer Trash?
* The Town prefers a fixed annual percentage increase for planning and budgeting
purposes.
25. Would the Town consider adding a second deadline for questions and extending the bid
deadline a week to provide enough time for bidders to complete their due diligence?
* The Town will not be extending the proposal deadline.
26. Can you please provide the following information?

* Road Miles: Approximately 82 miles
* Square Miles: Approximately 15.5 square miles
* Population: 7,735
* Estimated Stops: Approximately 3,000
* Total Units: Approximately 3,300
* Single-Family Units: Unknown
* Condominium Units: See response to Question 16
* Two-Family Units: Unknown
* Three-Family Units: Unknown
27. Who maintains and delivers carts throughout the contract term? The bid mentions Town
inventory, this is confusing.
* The contractor is responsible for providing and maintaining the carts. The contractor
will provide approximately ten (10) to twenty (20) replacement carts to be stored at
the Department of Public Works facility. DPW will use this inventory to replace
damaged carts as needed. Damaged carts will then be returned to the contractor
and exchanged for replacement carts to replenish the Town's on-site inventory.
28. Can you please provide copies of daily route maps?
* The Town has not been provided daily route maps by its current vendor. Routing is
determined at the discretion of the vendor.
29. How many Trucks does the Current Vendor Utilize to Service the Town of Stratham?
* The Town does not have this information. Proposers should reference the collection
schedule and historical tonnage information provided with the RFP and
supplemental materials.
30. Who currently owns the existing carts/toters for the Town?
* The Town's current vendor owns the existing carts.
31. Are there any Business Zones eligible for Trash & Recycling Collection within this
Contract?
* No. This contract is for residential collection only.
32. What Facility or Facilities is the Current Vendor transporting the Solid Waste & Recycling
to? What verification Process does the Town require for Dump Slips in the Invoicing
Process?
* The current vendor utilizes Turnkey, Covanta, Allenstown, and other facilities
selected by the vendor. The vendor provides copies of applicable weigh slips with
each invoice, which the Town uses to verify the tonnages billed.

33. Does the Town of Stratham have any Capacity to allow the Vendor to Store or Park
Collection Vehicles at a Municipal Facility within Town Limits?
* No, the Town does not have the municipal space available for the storage or parking
of contractor collection vehicles.