Request for Qualifications for A & E Term Agreement (3-year Term Contract)

Stony Brook University Hospital intends to make an award for the above-noted commodity, product, and/or service. A sealed RFQ (Request for Qualifications) will be held. If you are interested in providing qualifications for the above commodity/product and/or service, you must contact the appropriately designated Campus contact in this advertisement within 15 business days of this Advertisement Notice. The main features of the work to be done under the Contract, in accordance with the Contract Documents shall include, but not be limited to the following:

Stony Brook University Hospital is seeking to place two (2) consulting firms on term agreements for a period of three (3) years (with no option for renewal).

The term agreements will be used for projects with similar scopes of work via Request for Qualifications solicitation following NYS Construction-Related Consultant Contracting Procedures 7555 https:www.suny.edu/sunypp/documents.cfm?doc id=431

The main features of the work shall include, but not be limited to the following:

Scope of Work:

Stony Brook University Hospital is seeking to place two (2) consulting firms on term agreements for a period of three (3) years (with no option for renewal). The term agreements will be used for projects with similar scopes of work. Services to include, but not limited to the following: infrastructure repair and upgrades including roadway and utilities, planning, building renovation design, new construction and construction drawing packages at the Hospital, Ambulatory Surgery Center, Ambulatory Care Pavilion, Health Science Tower, Basic Sciences Tower and offsite under Stony Brook Medicine locations including Southampton Hospital, Eastern Long Island Hospital and respective offsite locations. Also included in this agreement is the Long Island State Veterans Home properties and their offsite locations. The firms will need to provide architectural, MEP, Civil and Structural engineering services. The firm identified as the most qualified vendor for the project will be required to provide a design schedule with the cost proposal submission.

Complete sets of Contract Documents for RFQ may be obtained free of charge from Theresa Leppla, Stony Brook University Hospital Purchasing, at Theresa.Leppla@StonyBrookmedicine.edu.

Documents will only be provided to interested firms electronically via e-mail for this project. This will allow for inclusion on the Project’s Plan Holders List and direct receipt of any Addenda and/or Clarifications that may be issued. RFQs submitted by firms who have obtained forms in any other manner will be considered informal.

TimeLine:

RFI's (Request for Information - Technical Questions) All Bidders’ questions must be submitted in writing, citing the particular RFQ page, section, and paragraph number where applicable to Theresa.Leppla@StonyBrookmedicine.edu by August 8/21/ 2025, 4:00 PM. Questions received after the closing date for inquiries will not be answered. All questions must be relevant to the firm’s response to this RFQ.

RFI Responses - Copies of all relevant questions, with official responses, will be provided in writing to all interested firms who have requested this RFQ by August 27, 2025, or as soon thereafter as possible. Only written answers are official.

Submission of RFQ – RFQ’s must be sealed, one (1) with all original signatures marked ORIGINAL and five (5) copies submitted in accordance with the instructions contained in this RFQ. RFQs, whether mailed or dropped off, must have the following address and information stated on the outside of the sealed package:

Stony Brook University Hospital Purchasing

Attn: Theresa Leppla

2000 Ocean Avenue Suite 1 Ronkonkoma, 11779

RFQ 25/26-016 A & E Term Agreement

September 8, 2025, 11:00 am

RFQ Opening: Qualifications will be opened on September 8, 2025, at Stony Brook University Hospital Purchasing 2000 Ocean Ave. Main Conference Room 11:00 am.

Estimated time frame for design: Final construction documents are required within a mutually agreed-upon period of time following the issuance of a purchase order. This is a three-year contract.

Consultant Minimum Requirements:

The Architect and respective sub-consultants shall have the following experience and credentials:

Minimum of five (5) years’ experience working within a hospital of similar size with associated rules and regulations. Work portfolio to be included in bid package.

• Bidders must supply at least three references from similar clients that they have successfully completed in the last five years.
• Must have experience with LEED/sustainable design.
• Principal must be a NYS licensed architect.
• Provide a list of staff members, titles and credentials.
• Must be familiar with the Certificate of Need (CON) documents utilized by Stony Brook Medicine representatives.
• N.Y. State Finance Law §139-l

Pursuant to N.Y. State Finance Law §139-l, every bid made on or after January 1, 2019 to the State of any public department or agency thereof, where competitive bidding is required by statute, rule or regulation, for work or services performed or to be performed or goods sold or to be sold, and where otherwise required by such public department or agency, shall contain a certification that the bidder has and has implemented a written policy addressing sexual harassment prevention in the workplace and provides annual sexual harassment prevention training to all of its employees. Such policy shall, at a minimum, meet the requirements of

N.Y. State Labor Law §201-g. N.Y. State Labor Law §201-g provides requirements for such policy and training and directs the Department of Labor, in consultation with the Division of Human Rights, to create and publish a model sexual harassment prevention guidance document, sexual harassment prevention policy and sexual harassment training program that employers may utilize to meet the requirements of N.Y. State Labor Law §201-g. The model sexual harassment prevention policy, model sexual harassment training materials, and further guidance for employers can be found online at the following URL: https://www.ny.gov/combating-sexual-harassmen t-workplace/employers.

Pursuant to N.Y. State Finance Law §139-l, any bid by a corporate bidder containing the certification required above shall be deemed to have been authorized by the board of directors of such bidder, and such authorization shall be deemed to include the signing and submission of such bid and the inclusion therein of such statement as the act and deed of the bidder. If the bidder cannot make the required certification, such bidder shall so state and shall furnish with the bid a signed statement that sets forth in detail the reasons that the bidder cannot make the certification. After review and consideration of such statement, SUNY may reject the bid or may decide that there are sufficient reasons to accept the bid without such certification. The certification required above can be found on Exhibits E and H which the bidder must submit with this bid.

This procurement is subject to NYS Finance Law 139 j&k, AKA the Lobby Law and in accordance with NYS Lobbying Law 139 requirements, effective immediately this procurement is in a “Restricted Period”. This restricted period will be in effect until an award for this product and/or service has been fully executed. Vendors are cautioned that the only permissible contact for this procurement is Theresa Leppla Hospital Purchasing Theresa Leppla@StonyBrookmedicine.edu Failure to comply with this requirement can range from no contract to debarment from sales to any NYS Agency. The successful bidder will be required to complete and submit documents related to NYS Finance Law 139 j&k, and Public Officer Law.

The successful bidder shall be required to submit valid and current proof of NYS Workman’s Compensation and Disability Insurance forms. All bidders must demonstrate their ability to meet specified Service-Disabled Veteran Owned and Minority/Women Owned Business Participation Goals as stated in this advertisement and submit MWBE and SDVOB Utilization Plans on forms 7555-15 with their RFQ response if a Consultant or Utilization Plans on forms 7557-107 and 7564-107 if a Contractor with their IFB response.

The University recommends that vendors file the required CCA-2 online via VendRep. To enroll in and use the VendRep, see the VendRep instructions at http://www.osc.state.ny.us/vendrep/vendor_index.htm or go directly to the VendRep online at http://portal.osc.state.ny.us. To request assistance, contact the Office of the State Comptroller’s (“OSC” _ Help Desk at 866-370-4672 or 518-408-4672 or by email at ciohelpdesk@osc.state.ny.us

The State University Hospital @ Stony Brook reserves the right to request clarifications from offerors for the purpose of assuring a full understanding of responsiveness and further reservices the right to permit revisions from all offerors determined to be susceptible to being selected for contract award, prior to award.

State University Hospital @stony Brook reserves the right to reject separable portions of any offer, to negotiate terms and conditions consistent with the solicitation, and to make an award for any or all remaining portions.

State University Hospital @ Stony Brook reserves the right to eliminate mandatory requirements unmet by all offerors. Any additional vendor terms which are attached or referenced with a submission shall not be considered part of the RFQ or proposal but shall be deemed included for information purposes only.

State University Hospital @ Stony Brook reserves the right to terminate any resulting contract in the event it is found that (1) the certification filed by the offeror in accordance with the State Finance Law sections 139-j and 139k was intentionally false or intentionally incomplete; and/or (2) the submission or offeror in accordance with Tax Law Section 5-a was false or incomplete. Upon such finding, the Hospital may exercise its termination right by providing written notification to the consultant in accordance with the written notification terms of the contract.