REQUEST FOR PROPOSAL
WATER TOWER COATINGS AND
REPAIRS FOR THREE WATER
TOWERS
#2025-042
December 18, 2025
The City of Derby, Kansas (hereinafter referred to as the “City”) invites proposals of qualified consultants
to submit a response to this Request for Proposal (RFP) for review and consideration by the City of
Derby, Kansas to perform Water Tower Coatings and Repairs of selected facilities as identified below.
Please carefully review this document. If you are interested in making a proposal consistent with the
conditions, instructions, requirements, and specifications as contained herein, submit the Proposal
Response Form together with a comprehensive proposal in a sealed envelope. The significant due dates
are listed below. The outside of the envelope should be clearly marked with the Proposer’s name and
address and identified as “Submission of Proposal- Water Tower Coatings and Repairs for the CITY OF
DERBY”. The sealed envelope should be addressed as follows:
Derby City Clerk
611 N. Mulberry Road, Suite 300
Derby, KS 67037
RFP # 2025-042
All proposals must be valid for 120 days. It is the sole responsibility of the proposer to see that its
response and the appropriate documents are delivered on time. Any response received after the scheduled
closing time for receiving proposals will be returned to the proposer unopened and will not be considered.
It is the responsibility of the proposer to check Derby’s website for information and updates and
acknowledge all addenda in its response. It is also the responsibility of all proposers to inspect the towers
and provide an inspection report as part of the proposal response to verify existing conditions. Proposers
who do not inspect the towers prior to submitting a proposal will not be considered. Inspections to be
scheduled with Dillan Curtis, Utilities Director at dillancurtis@derbyks.gov, Max Behrns, Water
Superintendent at maxbehrns@derbyks.gov or by phone at 316-788-0301.
Information provided in a proposal will be considered proprietary and will not be divulged during the
proposal review process unless otherwise required by law. Because the services sought will require the
expenditure of public funds, part or all of the successful proposal, as well as a resulting contract, will
likely be public records within the meaning of the Kansas Open Records Act. Prior to acceptance of a
proposal, the information contained in each proposal will be used for evaluating the proposer’s ability to
handle the scope of services and, unless otherwise required by law, will not be shared with persons not
involved in the evaluation of proposals.
Dillan Curtis
Utilities Director
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ABOUT THIS DOCUMENT
This document is a Request for Proposals. It differs from a Request for Bids/Quotations in that the City is
inviting proposals that are most advantageous to Derby, in Derby’s sole discretion.
This is not a bid/quotation meeting firm specifications for the lowest price, and as such, the lowest price
proposed will not guarantee an award recommendation. Competitive Sealed Proposals will be evaluated
based upon criteria formulated around the most important features of the service(s), of which quality,
references, availability or capability, may be overriding factors.
Proposal evaluation criteria will be used as standards by which to measure how well a proposer’s
approach addresses Derby’s objectives and needs. Criteria that will be considered in evaluating proposals
are set forth in this RFP. Derby will thoroughly review all proposals received by the deadline and may
conduct an interview process for top proposals to further discuss services and pricing. A proposer’s
initial offer should therefore be based on the most favorable terms available from a price and technical
standpoint. Derby reserves the right to conduct discussion or negotiation with any proposer regarding any
proposal Derby deems competitive. Derby may also request best and final offers from any proposers and
make an award or conduct negotiations thereafter. Derby reserves the right to select and recommend for
award the proposal which best meets its required objectives and needs, in the sole discretion of Derby, or
to reject all proposals.
BACKGROUND
The City of Derby is a fast-growing, progressive community located 10 minutes south of Wichita. The
City of Derby has a population that is approaching 26,000 and is a full-service city providing water,
sewer, police, fire, and other municipal services in the metropolitan area of south-central Kansas. The
City of Derby is served by two major north/south traffic corridors. The City operates under a
Mayor/Council/Manager form of government.
PROJECT OVERVIEW
The City is interested in receiving proposals from qualified contractors that can provide water tower
repair and coatings that will provide turnkey and comprehensive services in accordance with the required
specifications and scope of work. Services to all three water towers over a three year period beginning in
2026 and ending in 2028 are requested. The tower locations are below.
Tower Name
Buckner Water Tower
Year of work
2026
Sunset Water Tower
2027
North Rock Road Tower 2028
Size
500,000 G
500,000 G
1.5 MG
Address
1701 N. Buckner St,
Derby, Ks, 67037
1340 N. Sunset, Derby,
Ks, 67037
3301 N. Rock Rd,
Derby, Ks, 67037
The City will base provider selection on several criteria including the best long-term interests of the
Derby community and past experience of the contractor performing requested services for projects of
similar size, scope, and detail. Capabilities to perform work must be demonstrated in the proposal and
include but are not limited to, steel modifications, project methodology, expertise of personnel assigned,
quality assurance and safety procedures and references from previous projects.
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The selected firm will provide the necessary project development services to identify and quantify
additional repairs and savings that may be utilized over the term of the agreement.
The Scope of Work will include:
• Pre-Proposal Inspection
• Specify coatings and materials to be used or applied and each mill application rate required for
each coating. Submissions shall include product datasheets.
Buckner Water Tower – 1701 N. Buckner, Derby, KS, 67037 - Schedule of work 2026
• Tank Interior Coatings and Caulking:
• Surface Preparation
• First Coat
• Stripe Coat (welds, corners, rafters, seams)
• Intermediate Coat
• Finish Coat
• Caulking
• Tank Exterior Coatings:
• Surface Preparation
• Spot Prime
• Tie-Coat Coat
• Finish Coat
• Logo/Lettering: shall be installed at lettering “as-is”
• Containment is necessary for this project
• Note: The existing clear coat at the lettering must be matched to application of finish coat.
Please list any additional metal repair, safety improvements or general improvements necessary
to complete the work.
Sunset Water Tower – 1340 N. Sunset Dr., Derby, KS, 67037 – Schedule of work 2027
• Repairs, Upgrades and Exterior Coatings
o Roof Vent: Install a 24” diameter fan flange on the tank roof. An AWWA approved
aluminum “fail-safe” vent shall be installed at the flange.
o Seal Tank CP Ports and Openings: The contractor shall seal weld plates at the cathodic
• Interior Wet, Dry and Exterior Coatings:
• Tank Interior Coatings and Caulking
• Surface Preparation
• First Coat
• Stripe Coat (welds, corners, rafters, seams)
• Intermediate Coat
• Finish Coat
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• Caulking
• Interior Dry Coatings
• Surface Preparation (rusted or bare steel)
• Spot Prime
• Finish Coat
• Tank Exterior Coatings
• Surface Preparation
• Spot Prime: Tnemec Series 135 Chem-Build to be applied at 3-6 mils dft.
• Tie-Coat Coat
• Finish Coat
• Logo/Lettering: shall be installed at lettering “as-is”.
• Note: The existing clear coat at the lettering must be matched to application of finish
coat.
Please list any additional metal repair, safety improvements or general improvements necessary
to complete the work.
North Rock Road Tower – 3301 N. Rock Rd., Derby, KS, 67037 – Schedule of work 2028
• Repairs, Upgrades and Interior Coatings
o Foundation Caulking: Install Caulking to the horizontal crack at the tank perimeter with
the appropriately sized backer rod.
o Test Port: remove and replace the existing test port valve at the fill pipe with a new
approved equal
• Interior and Exterior Coatings
o Tank Interior Coatings and Caulking
• Surface Preparation
• First Coat
• Stripe Coat (welds, corners, rafters, seams)
• Intermediate Coat
• Finish Coat
• Caulking
• Interior Dry Coatings
• Surface Preparation (rusted or bare steel)
• Spot Prime
• Finish Coat
• Tank Exterior Coatings
• Surface Preparation
• Spot Prime
• Tie-Coat Coat
• Finish Coat
• Logo/Lettering: shall be installed at lettering “as-is”.
• Note: The existing clear coat at the lettering must be matched to application of finish
coat.
Please list any additional metal repair, safety improvements or general improvements necessary
to complete the work.
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Upon selection of a qualified firm, the consultant will work directly with Dillan Curtis, Utilities Director,
and key staff identified for the project. Any repairs required after surface preparation will be subject to
negotiation on an as-needed basis.
PROJECT OBJECTIVES
Responses are requested from vendors capable of providing project development, and construction
services to complete the work.
Firms must have demonstrated experience providing work on similar projects or have contracted with the
City providing painting or coatings previously.
Based on the results of the proposal, the intent of the City is to execute a project agreement for three years
to provide services to all water towers. with the selected firm.
Questions
Any questions regarding this RFP shall be directed in writing to Dillan Curtis, Utilities Director at
dillancurtis@derbyks.gov
PROPOSAL CONTENT REQUIREMENTS
This section is provided to assist participating proposers in forming a thorough response for services
outlined in this document. The City may reject as non-responsive in its sole discretion any submittal that
does not provide complete and/or adequate responses or departs in any substantial way from providing the
required information. The written proposal should provide background information about the company,
its employees, and its experience with related projects and related clients.
TENTATIVE TIMELINE
The City will notify the responding firms in writing whether they have been selected. The City is
targeting the negotiation of a Project Development Agreement with the successful respondent within
thirty (30) days of the RFP selection notification date, with selection notification to happen after the City
has ratified the selection at a regularly scheduled meeting. Upon legal review and presentation of final
contracts, the City will consider action to authorize a final performance contracting project but has no
obligation to do so.
Issue Request for Proposals
Questions Due
Addendums Posted to City Website
Proposals Due
Contract Awarded (Tentative)
12/18/2025
01/06/2026
01/09/2026
01/15/2026 1:00 PM
January 2026
RFP General Requirements and Conditions
• Respondent must demonstrate experience conducting and providing guaranteed savings services
for a minimum of ten (10) years to ensure the firm has established the strong financial stability
necessary to back workmanship and guarantee long-term financial performance
• Any questions are to be submitted via e-mail to the contact identified above.
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
