RFP2004 - Commencement Production Company

Location:	Tennessee
Posted:	Dec 18, 2025
Due:	Jan 12, 2026
Agency:	East Tennessee State University
Type of Government:	State & Local
Category:	B - Special Studies and Analyses - Not R&D
Publication URL:	To access bid details, please log in.

RFP 26004

East Tennessee State University

December 18, 2025

Commencement Ceremony Production Company

Addendum One (1)

Question and Answers

1. Pg. 8 – 3.1.2 What is the difference between “one (1) original, (with original signature)...” and

“one (1) copy of the Technical Proposal…” Answer: Please submit a hard copy of your proposal

with wet signature and a digital pdf version on a usb drive, labeled “Technical Proposal”

2. Pg. 45 – 6.5 :: C.2 Which specific unique challenges are being referred to here? Answer:

The ETSU Mini Dome is a distinctive venue whose size, architectural design, and

multi-use functionality present unique challenges for hosting a Commencement

Ceremony. The proposer should recognize these characteristics and develop plans

that specifically address the Dome’s acoustics, visual environment, and layout to

ensure a dignified, engaging, and seamless ceremony experience for graduates,

guests, and faculty.

3. Pg. 45 – 6.5 :: C.9 What constitutes an emergency in this case? Answer:

RFP applicants should describe how they will plan for and respond to potential

operational and technical contingencies, including but not limited to equipment

malfunctions, power disruptions, or audio/visual failures. Applicants should outline

the availability of backup equipment, on-site technical support, and procedures to

quickly resolve issues with minimal disruption to the event. Applicants should also

address weather- and attendance of staff-related contingencies, including plans.

Responses should demonstrate flexibility, preparedness, and coordination

strategies to ensure the event proceeds safely and successfully under varying

conditions.

Questions from the Walk Through on December 12, 2025 at 9 a.m.

1. Do we have measurements of the layout? Response: We have pictures, but we don’t have

measurements of the layout at this time.

2. Is there a plot of seating area (bleaches cut off/ how far do grad seats go back)? Response: If we

are able to obtain a plot of seating area, we will post with this addendum.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

RFP2004 - Commencement Production Company - Addendum 1