SL District, City of St. Charles, the Duchesne Drive Reconstruction project replaces pavement between West Clay Street and Droste Road

CITY OF ST. CHARLES DUCHESNE DRIVE RECONSTRUCTION
PROJECT NO. STP-5414(643)
ADVERTISEMENT FOR BID #4806
Notice is hereby given that the City of St. Charles will receive sealed proposals at City Hall, Engineering Office, 200
North Second Street, St. Charles, Missouri 63301 until 2:00 p.m. local time, on July 229, 2026, at which time all bids for
the Duchesne Drive Reconstruction will be publicly opened and read.
The Duchesne Drive Reconstruction project replaces pavement between West Clay Street and Droste Road. The existing
concrete pavement has deteriorated and requires a full depth pavement replacement with 9-inches of asphalt pavement
constructed on 6-inches of aggregate base. Duchesne Drive between West Clay Street and Raymond Drive experiences
localized ponding during heavy rain events, therefore the project provides additional grate inlets and storm sewers to
improve drainage. The project provides sidewalk reconstruction to complete a continuous sidewalk on the west side and
an 8-foot-wide shared use path on the east side. The shared use path will connect to other existing shared use paths along
West Clay Street and Droste Road. Additional improvements include rapid rectangular flashing beacons, curb ramp
reconstruction, storm sewer improvements, striping, signage, new driveway entrances, approaches, curb and gutter and
street lighting.
The bid proposal shall be made on a form of proposal, provided in the specifications and delivered in a sealed envelope
clearly marked on the outside Bid No. 4806 to the Engineering Office on or before the time specified above. No facsimiles
will be accepted. The proposal shall be accompanied by a bid bond, certified check or cashier's check of a bank or trust
company in St. Charles County, City of St. Charles, St. Louis County, or in the City of St. Louis for an amount not less
than five (5%) percent of the bid amount. The amount of the check shall be forfeited to the City if the bidder neglects or
refuses to enter into a contract or to furnish bond after their proposal has been accepted.
The City reserves the right to reject any and all bids, offers, or proposals submitted, or to advertise for new bids with the
MoDOT's concurrence. The City reserves the right to defer the acceptance of any proposal and the execution of a contract
for a period not exceeding one hundred twenty (120) days after the date of opening of the bids. The successful bidder to
whom the contract has been awarded shall sign the contract and performance bond and other required certificates in
triplicate and return the signed documents within fifteen (15) days after the date of their receipt.
The City of St. Charles hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant
to this advertisement, businesses owned and controlled by socially and economically disadvantaged individuals will be
afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds
of race, color, religion, creed, sex, age, ancestry, or national origin in consideration for an award.
The City of St. Charles is an equal opportunity employer. The City does not discriminate against any person because of
race, color, religion, sex, handicap, familial status, or national origin.
All bidders must be on MoDOT's Qualified Contractor List per Section 102.2 of the Missouri
Standard Specifications for Highway Construction, 2011 Edition including all revisions. The
contractor questionnaire must be on file 7 days prior to bid opening.
The DBE goal for this project is 0%
Plans and specifications are now on file at http://planroom.drexeltech.com. Plans and specifications can be downloaded
or ordered from this site for the fee listed online.
Missouri Law, 292.675 RSMO, requires any awarded contractor and its subcontractor(s) to provide a ten-hour
Occupational Safety and Health Administration (OSHA) Construction Safety Program (or a similar program approved by
the Missouri Department of Labor and Industrial Relations as a qualified substitute) for their on-site employees (laborers,
workmen, drivers, equipment operators, and craftsmen) who have not previously completed such a program and are
directly engaged in actual construction of the improvement (or working at a nearby or adjacent facility used for construction
of the improvement). The awarded contractor and its subcontractor(s) shall require all such employees to complete this
ten-hour program, pursuant to 292.675 RSMO, unless they hold documentation on their prior completion of said program.
Penalties, for Non-Compliance include contractor forfeiture to the Contracting Authority in the amount of $2,500, plus
$100 per contractor and subcontractor employee for each calendar day such employee is employed beyond the
elapsed time period for required program completion under 292.675 RSMO.
The successful bidder and contractor will be furnished, without cost, not more than three (3) sets of plans and specifications
for the project. If more are requested, additional sets will be furnished at a nominal charge. Any plans and specifications
required for permits by a municipality or other public agency will be furnished by the City.
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CITY OF ST. CHARLES DUCHESNE DRIVE RECONSTRUCTION
PROJECT NO. STP-5414(643)
BIDDER CHECKLIST
FINAL CHECKLIST BEFORE SUBMITTING BID
1. Submit completed Contractor Questionnaire and/or Contractor Prequalification Questionnaire with attachments not later
than seven (7) days prior to the date and hour of the bid opening. See Secs 101-103 of the Standard Specifications, and
Rule 7 CSR 10-15.900, "Prequalifications to Bid of Certain Contractors". Questionnaire and Contact information are
provided on MoDOT's website.
2. For submittal of paper bids, the complete set of bidding documents includes all information through the DBE forms (for
DBE forms see #8). The Technical Specifications/Job Special Provisions are for the bidder's information only and is not
to be returned with the bid.
3. If submitting the bid by mail, it is to be completed, executed, and submitted in a sealed envelope addressed to City Hall
Public Works Office, 200 North Second Street, St. Charles, Missouri 63301. Provide the vendor name, vendor address,
vendor number, county, route and federal project number on the outside of the envelope.
4. Please read all items in the bidding document carefully. For paper bids, complete all items in ink or by typing in the
information.
5. Sign this bidding document properly. If submitted in the name of a firm or corporation, the legal name of the firm or
corporation should appear in the space designated, and be signed for by one or more persons legally qualified to execute
papers in the name of said firm or corporation. Affix Corporate Seal if the Bidder is a Corporation.
6. For paper bids submit a bid bond executed by bidder and surety, or attach cashier's check to the bid bond form.
7. Submit the Bidder's List Quote Summary form with the bid.
8. Submit the DBE Submittal Forms within 3 business days of the Bid Opening. The DBE Identification Submittal Form
(Page 2 of this document) must be submitted for each DBE to be utilized on the project. Any DBE's submitted as regular
dealers/distributors must have an accompanying DBE Regular Dealer/Distributor Affirmation Form.
9. For paper bids, staple addenda to the bid in the appropriate part of the bid. The letter accompanying the addenda should
be stapled to the inside of the back cover of the bid and returned. The bidder should retain a duplicate copy.

Below is a list of common mistakes made by bidders leading to non-responsive bids. Please refer to the Standard
Specifications for the appropriate procedures for completing and submitting a bid.
a) Not signing the bid
b) Not incorporating the addendum into the bidding documents, including attaching
the letter to the bid
c) Not providing a bid bond
d) Using pencil to fill out the bid
e) Using white out to make corrections to the itemized bid sheets
f) Not initialing changes made

All questions concerning the bidding and project can be directed to the City of St. Charles Project Manager, Jonathan
Silver at 636-949-3241.
Special Needs: If you have special needs addressed by the Americans with Disabilities Act, please notify the Project
Manager, Jonathan Silver at 636-949-3241 or through Missouri Relay System, TDD 1-800-735-2966, at least five (5)
working days prior to the bid opening.
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