Bid Packet 423-JCPS-DCS27 Janitorial Cleaning and Paper Supplies

DESOTO COUNTY SCHOOLS
5 East South Street * Hernando, Mississippi 38632
662-429-5271 * fax 662-429-4198 * Website: www.desotocountyschools.org
"EXCELLENCE IS A COMMITMENT "
BID NOTICE
To: Prospective Bidder
From: Jenifer Hale
DeSoto County Schools
5 E. South Street
Hernando, MS 38632
662-449-7168
Issue Date: September 14, 2026
Notice of Bid/Reverse Auction
Unpriced Bid Proposals Bid Opening/Reverse Auction
Date: October 13, 2026 Date: October 19, 2026
Time: 10:00 AM, CST Time: 8:00 am, CST
Location: DeSoto County Schools Location: DeSoto County Schools
Central Services Central Services
5 East South Street 5 East South Street
Hernando, MS 38632 Hernando, MS 38632
Bid Items
Bid Number: #423-CPS-DCS27
Description: Janitorial Cleaning and Paper Supplies
Procurement Schedule:
Public Notice to Newspaper September 14, 2026
Advertisement Publication Dates September 17 & 24, 2026
Release of Bid September 17, 2026
Deadline for Questions/Clarifications September 30, 2026, 12:00 pm, CST
DCS Offices Closed for Fall Break October 5-9, 2026
Unpriced Bid Proposals October 13, 2026 @10:00 am, CST
Reverse Auction for Approved Bidders October 19, 2026, 8:00 am, CST
Anticipated Board Approval November 5, 2026

DESOTO COUNTY SCHOOLS
5 East South Street * Hernando, Mississippi 38632
662-429-5271 * fax 662-429-4198 * Website: www.desotocountyschools.org
"EXCELLENCE IS A COMMITMENT "
Instructions and Terms for Reverse Auction Event
Unpriced Proposals will be received by the DeSoto County School Board of Education, 5 East South Street, Hernando, MS
38632 or electronically at www.centralbidding.com, at the date and time specified on the BID NOTICE. Neither dating of
the unpriced proposal form, nor placing it in the mail by this date will meet legal requirements. All unpriced proposals must
be received at the Board of Education or electronically at www.centralbidding.com on or before the date and time specified
in the Procurement Schedule. The DeSoto County School Board of Education reserves the right to reject any and/or all
unpriced proposals received and to waive any and all informalities.
1. If submitting a paper unpriced proposal, it shall be typed. Any changes that are made must be initialed. No
changes shall be allowed after the unpriced proposals are opened. The DeSoto County School District shall not
be responsible for any errors or omissions. Unpriced proposals may be hand delivered, mailed, or submitted
electronically. Paper unpriced proposals must be submitted in a sealed 8" x 10" or larger envelope. Please
label outside envelope or shipping box as follows or the bid may be rejected:
Attn: Jenifer Hale
Janitorial Cleaning & Paper Supplies Unpriced Proposals
#423-JCPS-DCS27
October 13, 2026 @ 10:00 a.m. CST
Name of company or person submitting bid
2. Any unpriced proposals received after the opening date or time shall be refused and marked "Late Unpriced
Proposal" and returned to the bidder unopened. For this purpose, the official time for the unpriced proposal
opening shall be based upon the time as indicated by the Purchasing Department. It is solely the responsibility
of the bidder to ensure Unpriced Proposals are received prior to the opening date and time.
3. Unpriced proposals may be modified or withdrawn by written notice from the Bidder, if received by the
Purchasing Department prior to the date and time set forth in the BID NOTICE. In order to modify an Unpriced
Proposal, the bidder must submit a new Unpriced Proposal with the words "Modified Unpriced Proposal" shown
in the lower left corner of the sealed envelope or shipping package. The original Unpriced Proposal remains
the property of the District. Telephone modifications or withdrawals will not be accepted. If a bidder withdraws
an Unpriced Proposal, all documents shall remain the property of District.
4. All items contained in this unpriced proposal are to be per specifications unless otherwise specified.
5. The District shall issue a written addendum/clarification if substantial changes, which impact the technical
submission of proposals, are required. A copy of the addenda/clarification will be given to all vendors that are
known to have requested bid documents. In the event of a conflict with the original contract documents and
the addenda/clarification, the addenda/clarification shall govern all other contract documents to the extent
specified. Subsequent addenda/clarification shall govern over prior addenda/clarification only to the extent
specified.
6. All bids shall be submitted exclusive of taxes. Documentation of tax exemption will be furnished when
necessary.
7. Both paper unpriced proposals and electronic unpriced proposals shall be submitted on the supplied Unpriced
Proposal Form. Electronic unpriced proposals shall be submitted online at www.centralbidding.com. Should

the bidder's response not be submitted on the supplied Unpriced Proposal Form, the District reserves the right
to reject the bid.
8. All items will be awarded by line item.
9. If the District's Superintendents Office is closed for any reason, including but not limited to inclement weather,
an emergency situation or any other act of nature, for which closure prevents the opening of bids at the
originally advertised date and time, all bids received shall be publicly opened and read aloud on the next
business day that the District's Superintendents Office shall be open for business at the previously advertised
time. The new date and time of bid opening, as determined in accordance with this paragraph, shall not be
advertised. Any vendors that have been invited to participate in the reverse auction will be notified of such
changes. DeSoto County Schools shall not be held responsible if invited vendor fails to comply or misses reverse
auction due to no fault of the District.
10. If any Bidder contemplating submitting an Unpriced Proposal under this bid is in doubt as to the meaning of the
requirements of the bid or the bid process, the Bidder must submit a written request for clarification by the
date and time designated in the Procurement Schedule by email to dcs.purchasing@dcsms.org. The District
will respond to all inquiries and render an official interpretation of the question in writing via
addendum/clarification and will be sent to all bidders requesting bid information. The Bidder shall certify its
acknowledgement of the addendum/clarification by noting in space provided on the Vendor Information &
Agreement Form and returning it with their Unpriced Proposal. Questions received after the mentioned
deadline for Written Questions/Clarifications shall not be considered.
Qualification of Bidders:
Unpriced proposals will be evaluated by staff of the District. All bidders submitting acceptable specifications will be invited
to participate in the electronic reverse auction. The District reserves the right to extend the auction date, if necessary, to
complete the pre-qualification process.
Method of Bidding:
Bids from approved vendors will be accepted during an electronic reverse auction bid event that has a starting date and
time of October 19, 2026, at 8:00 am, CST. Bids will only be accepted in an Electronic Process hosted by Central Bidding
and the Bidder must complete the free registration at: https://www.centralauctionhouse.com/registration.php to
participate in this Electronic Reverse Auction Bid Process. For any questions relating to the electronic submittals and/or
bidding process, please call Central Bidding at 225-810-4814.
1. All items shall be invoiced and delivered to individual locations within the DeSoto County School District as
noted on each purchase order. Some locations do not have loading docks; please take that into consideration
when submitting bids. A list of schools with and without loading docks and a list of schools with their address
are included in the bid packet for review.
2. It is understood that the successful bidder agrees to deliver all items FOB destination to this point. ALL RELATED
COST FOR DELIVERY IS TO BE PAID BY THE BIDDER AND SHOULD BE INCLUDED IN THEIR BID. NO ADDITIONAL
DELIVERY CHARGES SHALL BE PAID BY THE DESOTO COUNTY SCHOOL DISTRICT. Any items requiring unpacking
or assembly shall be unpacked, assembled, and set in place by the successful bidder, at their expense, as
directed by the designated representative of the DeSoto County School District.
3. One (1) week delivery time on all supplies.
4. Each purchase order will be divided into four (4) sections by location and includes approximately ten (10)
different school sites. Delivery of supplies will be made to each individual location as specified on the purchase
order. The District will place up to nine (9) sets of these orders per school year during the term of the bid,
November 6, 2026 - September 30, 2027.
5. Vendor will be responsible for any delivery issues such as double shipments even if packaging has been opened
to verify order.

6. Deliveries must be made to each individual location between the hours of 9am and 2pm, CST. If any problems
with delivery, please contact David Ross at 901-598-4417.
7. Vendors will have 10 minutes to bid on each line item. See attached schedule. Anti-sniping will not be enabled.
Terms of Agreement:
The term of bid shall be November 6, 2026 - September 30, 2027. If the DeSoto County School District, in whole or in part,
is not satisfied with the performance of services or product supplied and agreed to with this bid, the District may terminate
the agreement after giving specific reason(s) by written notice to vendor(s) and offering opportunity for vendor(s) to correct
specific reason(s) for dissatisfaction within a thirty (30) day period, date to be specified by the District. If vendor does not
respond to notice within the thirty (30) day period, the District has the option to terminate the agreement. If vendor wishes
to terminate the agreement prior to the thirty (30) day wait period, they may do so with written notification.
DCS will not accept any price increase that has not been previously agreed upon by both involved parties for the term of
the bid. If vendor increases pricing for any item, for any reason, that has not been agreed upon by DCS, DCS may withdraw
from purchasing item with vendor and purchase from the next lowest vendor to be determined during scheduled reverse
auction. The next lowest vendor must adhere to their lowest bid amount submitted during the reverse auction.
If winning vendor cannot meet request for item specified in bid documentation within 30 days of DCS submitting the
purchase order for the items, DCS reserves the right to purchase said items(s) from the next lowest vendor that bid during
the reverse auction.
Accounting Practices:
The DeSoto County School District requires that purchase orders be issued before any items are ordered or delivered. The
District shall not be responsible for any products delivered without an approved purchase order, and/or without a signed
acknowledgement of receipt by a District employee at time of delivery. Separate packing slips must be issued for each
shipment at each individual school location
The awarded bidder shall provide accurate, readable, and timely reports, such as invoices, credits, and statements as
requested by the District.
Signed delivery tickets shall be turned in with invoices. All invoices shall include the purchase order number. Separate
invoices shall be issued for each purchase order. Any corrections to invoices must be completed within 30 days of
notification of error.
The awarded bidder agrees to receiving payment within 45 days from date of receipt of a properly submitted invoice, or
within 45 days after inspection and approval of the goods and/or services by DeSoto County Schools, whichever is later. In
the event of a bona fide dispute, the awarded bidder agrees that DeSoto County Schools shall pay only the amount not in
dispute, as per Miss. Code Ann. 31-7-305.
Budgetary Constraints:
The District reserves the right to reduce or increase the quantity or retract any item from the bid without any obligations
or penalty based upon availability of funds.
Governing Law:
This agreement shall be governed by and construed in accordance with the laws of the State of Mississippi and venue for
the resolution of any dispute shall be DeSoto County, Mississippi. Bidder expressly agrees that under no circumstances shall
the District be obligated to pay attorney fees or the cost of legal action to Bidder.

W-9 Form:
The DeSoto County School District requires the attached W-9 Form to be completed and included in your bid submission.
Insurance Requirements:
The awarded bidder will be required to present the District with a certificate of coverage documenting general
liability insurance coverage of $1,000,000 listing the District as additional insured and worker's compensation
insurance coverage of $500,000 per occurrence. This certificate must be presented to the District prior to approval
of the awarded bidder by the DeSoto County Board of Education. The policy must remain in effect during the entire term of
the bid.
DeSoto County School District does not discriminate on the basis of race, gender, religion, national origin, age, or handicapping conditions and is an equal opportunity employer

DESOTO COUNTY SCHOOLS
5 East South Street * Hernando, Mississippi 38632
662-429-5271 * fax 662-429-4198 * Website: www.desotocountyschools.org
"EXCELLENCE IS A COMMITMENT "
Cleaning & Paper Supplies
Bid #423-JCPS-DCS27
Required Specifications
DeSoto County Schools is conducting a bid for Cleaning and Paper Supplies for the entire District. A quantity
range for each product is indicated on the Unpriced Proposal Form that is enclosed.
* If bidding an alternate item for any brand specific product listed or if the bid item listed is not brand
specific, with exception to trash can liners, please provide a full, unopened unit sample of proposed
alternate product. Sample products must be identical to those that would be delivered if awarded bid.
Samples must be labeled with vendor name. Providing these samples shall be entirely at bidder expense
and none shall be returned. Safety Date Sheets (SDS) must accompany each sample for any alternate
products proposed.
* If bidding on trash can liners, bidders must submit a sample of two (2) full, unopened, and unaltered
cartons of each liner for each trash can liner bidding with Unpriced Proposal. Samples must be delivered
no later than 10am, CST, October 13, 2026, and must be labeled with vendor name. Samples, including
cartons and all of their markings, must be identical to those that would be delivered if awarded the bid
for trash can liners. Please see sample label attached for reference which shows necessary information
that must be included on label. Providing these samples shall be entirely at vendor expense and will not
be returned. If awarded bid, vendor shall not make any substitutions from the provided samples.
* There will be four (4) separate purchase orders with each order placed which will include approximately
ten (10) locations each. Orders will be placed approximately nine (9) times from date of award of bid
through September 30, 2027. A list of schools and their address and a list of schools with and without
loading docks is included in bid packet. Delivery of supplies will be made to each individual location as
specified on the purchase order. Deliveries must be made to each individual location between the hours
of 9am and 2pm, CST. If there are any problems with a delivery, please call David Ross at 901-598-4417.
Products
Jumbo Roll Bath Tissue, Marcal, NP-5206 -or equivalent
* 3.3" wide x 600' long, 3.3" core
* 12 rolls/cs
* 2-ply
* 100% recycled
* Color - white
* Minimum 50% post-consumer
* Green-Seal Certified
* Must fit current dispenser - see attached for specifications
Hard wound Roll Towels, Marcal, NP-6800 EN - or equivalent
* 7.875" wide x 800' long, 2" core
* 6 rolls/cs
* 100% recycled
* Color - kraft
* Minimum 50% post-consumer

* Must fit current dispenser - see attached for specifications
24" x 33" Clear Trash Can Liner - or equivalent
* 8-micron natural density can liners
* 50/roll, 20 rolls/cs (total of 1000/cs)
* Minimum 16.07 lb. net weight
40" x 48" Clear Trash Can Liner - or equivalent
* 12-micron natural high density can liners
* 25/roll, 10 rolls/cs (total 250/cs)
* Minimum 15.10 lb. net weight
43" x 47" Black Trash Can Liner - or equivalent
* 1.5-mil black low-density trash can liners
* 10/roll, 10 rolls/cs (total 100/cs)
* Minimum 20.21 lb. net weight
Vinegar - or equivalent
* Distilled 4%
* Gallon, 4 per case
Plus-5 Carpet Shampoo, Spartan #300504 - or equivalent
* Fast-acting detergent and solvent combination designed for heavy-duty shampooing
* Dries to a non-tacky residue
* Banana Scent
* Emulsifies grease and oil
* Soil retardant RES-X, has been incorporated into Plus-5 to prolong carpet cleanliness
* Anti-static properties
* PH 9.5-10.0
* 4/gallon case
Carpet Stain Remover, Spartan #637400 - or equivalent
* Ready-to-use
* Can be used on coffee, cola, ink, lipstick, shoe polish, Merthiolate, grease, pet stains
* PH 8.0-9.0
* Yellow color
* Mild fragrance
* 12-20oz can/case
Graffiti Remover SAC, Spartan #317103 - or equivalent
* Removes graffiti markings, paint marker, ink, crayon, pencil
* Biobased solvent
* Soy based, No petroleum based solids
* Ready-to-use
* Unscented
* Quart, 12 per case
Profect HP, Spartan #100803 - or equivalent
* Cleaner, deodorizer, disinfectant for infection control

* Ready-to-use
* Kills bacteria and viruses in 60 seconds
* Quart, 12 per case
SD-20, spartan #652000 - or equivalent
* All-purpose degreaser
* Synthetic
* Does not contain soap, free alkali, caustics, ammonia
* 20 oz. can, 12 per case
Dust Mop/ Dust Cloth Treatment, Spartan # 309900 - or equivalent
* Water based
* Ready-to-use
* Low Odor
* 20 oz. can, 12 per case
* Safe to use on air filters, mops, matting
Toilet Tissue Dispenser, Von Drehle, #AE42V - no substitutes
* Single, jumbo dispenser
* Fully enclosed
* Locking feature
* Depth 4.75"
* Approx. 12"x 10.5" x 4.75"
* Price per dispenser
Paper Towel Dispenser, Georgia Pacific, #GPC54338A - no substitutes
* 13' x 10" x 14.4", Black
* Holds rolls up to 8"
* Mounts with screws (not included)
* Price per dispenser
Feminine hygiene products waste receptacle, Hospeco MFG #HOSND1W - no substitutes
* 8.25" x 4.5" x 11.6" - Metal White
* Conventional hinged lid
* Wall mounted with screws (not included)
* Quantity - each
Napkin Receptacle Liners, Hospeco, #HOS5260 - no substitutes
* 7.5" x 3" x 10.5"
* Brown
* 500/carton
* Kraft waxed paper liners with gusset for better fit
iShine Floor Finish, Spartan #405504 - no substitutes
* Provides maximum protection against scuff marks, water spots and black heel marks
* 25% Non-Volatile Solids
* Delivers high shine with moderate maintenance
* 5-gallon pail
Lite' N Foamy Cranberry Ice Hand Soap, Spartan #315204 - no substitutes

* Hand, hair and body soap
* Low viscosity
* Bio-based
* Cranberry fragrance
* Ready-to-use
* 1200 hand washes per 1000 ml
* Gallon, 4 per case
* Winning vendor must provide dispenser at no additional cost
IQ Cranberry Ice Hand Soap, Spartan #460200 - no substitutes
* Hand, hair and body soap
* Low viscosity
* Ready-to-use
* Bio-based
* 1900 hand washes per 1250 ml
* 1250 ml, 4 per case
* Winning vendor must provide mounting brackets at no additional cost
NABC, Spartan - no substitutes
* Non-acid disinfectant bathroom cleaner
* Fresh scent
* Bacterial and virucidal
* 2-liter, 4 per case
Vomitus Absorbent, VoBan Aromatic Absorbent MFG #241 - no substitutes
* 1 lb. bag
* Medicinal Scent
* Brown Color
* Effective on vomit, pet accidents and other spillage
* Fortified with enzymes to help eliminate odor
* Pack: 24/case
BioRenewables Glass Cleaner, Spartan - no substitutes
* Cleaner for mirrors, glass, windows, etc.
* Non-ammoniated
* Phosphate free
* Biodegradable
* Green Seal Approved
* 2-liter, 4 per case
Clean By 4D, Spartan #101102 - no substitutes
* Multipurpose Healthcare Disinfectant
* Removes stains and odors
* Fresh fragrance
* Peroxide based 3-7%
* 2-liter, 4 per case
Xcelente' Clean on the Go, Spartan - no substitutes
* Multi-purpose cleaner

* Phosphate free
* Green Seal Approved
* Lavender Fragrance
* 2-liter, 4 per case
Bounce Back Floor Finish Restorer and Cleaner, Spartan - no substitutes
* Dilution 4-64 oz. per gallon
* PH 8.1 - 8.6
* White Color
* Floral Citrus Fragrance
* Gallon, 4 per case
Lustre Stone Care Restorative Cleaner, Spartan - no substitutes
* Dilution 2 oz. per gallon
* PH 8-10
* Light Green Color
* Lemon and sage fragrance
* Gallon, 4 per case
SimpliFill Top Scrub Pro High-Performance Top Scrub Solution, Spartan - no substitutes
* Dilution 1 oz. per gallon
* PH 11.0 - 12.0
* Green Color
* Pleasant Fragrance
* 2-Liter, 2 per case
SimpliFill BioRenewables Glass Cleaner, Spartan - no substitutes
* Dilution 2 oz. per gallon
* PH 8.0 - 9.0
* Waterfall Scent
* Green Certified
* 2-Liter, 2 per case
SimpliFill Clean by Peroxy, Spartan - no substitutes
* Dilution 2 oz. per gallon
* PH 2.0 - 3.0
* Spring Rain Scent
* 2-Liter, 2 per case
SimpliFill Clean by 4D, Spartan - no substitutes
* Dilution 2 oz. per gallon
* PH 4.0 - 6.0
* Light Fresh Scent
* 2-Liter, 2 per case
SimpliFill NABC Concentrate, Spartan - no substitutes
* Dilution 2 oz. per gallon
* PH 5.0 - 6.0
* Floral Scent