Fleet Fuel Dispensers

Location:	Maine
Posted:	Jul 6, 2026
Due:	Jul 29, 2026
Agency:	City of Bangor
Type of Government:	State & Local
Category:	N - Installation of Equipment
Solicitation No:	P27-03
Publication URL:	To access bid details, please log in.

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Request for Proposals (RFP)

Fleet - Fuel Dispensers

Proposal No. P27-03

Issue Date: July 6, 2026

Purchasing Department

73 Harlow Street

Bangor, ME 04401

207-992-4282

I. Introduction

The City of Bangor is requesting proposals from qualified firms for replacement of the

Fuel Dispensers at the Fleet Services Facility at 481 Maine Ave. in Bangor, Maine. The

scope of work will include the removal and disposal of existing equipment.

II. General Information

Available at the following web address: www.bangormaine.gov/proposals on the City’s

website. By submitting a response to this solicitation, the Proposer accepts the

responsibility for downloading, reading, and bidding by the terms and conditions set forth

in the City’s “General Information for Vendors.”

In your proposal, please specify whether you currently have, or are in the process of

developing, a domestic violence policy. If you do not have such a policy, let us know if

you would like to receive a copy of the City of Bangor's policy as a reference.

III. Submission

For consideration, submit the proposal along with page four (4), Scope of Work and page

five (5), Bid Form and other materials as requested in Section IX. Qualifications

electronically or in an envelope via submission methods listed below. The envelope or

subject line must be clearly marked as "Proposal No. P27-03: Fleet – Fuel Dispensers.”

Submission must be received by 2:00 P.M. on Wednesday, July 29, 2026.

Submission of documents can be completed by:

A. Emailing to bids@bangormaine.gov; or

B. Hand Delivery to Customer Service, 73 Harlow Street, Bangor, ME; or

C. US Post Office addressed to 73 Harlow Street, Purchasing Department, Bangor,

ME 04401 (items must be received by the deadline); or

D. All Other Delivery Services to City of Bangor: Purchasing Department, 73

Harlow Street, Bangor, ME 04401 (proposal must be received by the deadlines).

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Fleet – Fuel Dispensers

All submissions should reference “Proposal No. P27-03: Fleet - Fuel Dispensers."

Proposals will be publicly opened at the time stated above in the Paul Bunyan Room, 1st

Floor, 73 Harlow Street, Bangor, Maine.

A tabulation of all received proposals will be posted on the City's website as soon as

possible after the opening. Visit www.bangormaine.gov/bids for results. The "Show

Closed/Awarded/Cancelled Bids" box must be checked to see the proposal information.

IV. Questions

Any questions must be directed in writing to bids@bangormaine.gov no later than 4:30

P.M., Friday, July 17, 2026.

The City will provide a response by 4:30 P.M. on Friday, July 24, 2026. This response

will be in the form of an addendum, accessible on the City's website. Notifications will be

sent to those who have signed up to receive notifications at www.bangormaine.gov/bids

through NotifyME. Notifications will be sent when new addenda are released.

V. Late Proposals

It is the responsibility of the Proposer(s) to see that their proposals have sufficient time

to be received by the Purchasing Department before the submittal deadline. Any

proposal, portion of a proposal, or requested proposal revision received at the City

Purchasing Department after the time and date specified will be returned to the Proposer

unopened or, if by electronic submission, deleted without being opened.

VI. Withdrawal of Proposals

No Proposer may withdraw their proposal for a period of ninety (90) days from the date

of opening. All proposals shall be subject to acceptance by the City during this period.

To withdraw a proposal prior to the opening, the Proposer shall request the withdrawal

in writing. All costs associated with the withdrawal (i.e., mailing fees) will be borne by the

Proposer.

VII. Rejection

The City reserves the right to reject any proposals, waive any informalities or defects in

proposals, or accept a higher-cost proposal if it is deemed to be in the best interest of

the City. The City also reserves the right to request clarification of any details from the

successful Proposer.

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Fleet – Fuel Dispensers

VIII. Information for Proposers

A. Tax Exclusion: All Federal and State taxes must be excluded from the proposal

price. Upon request, a tax exemption certificate for the City of Bangor shall be

furnished to the successful Proposer.

B. Bid Forms and Other Requirements: The Bid Form (Page 5) and the Scope of

Work (Page 4) must be completed and returned with the proposal to be

considered responsive.

C. Required Insurance: Proposers are required to maintain the following insurance

policies throughout the life of the project and name the City of Bangor as an

additional insured where applicable and may be required to provide proof:

1. Worker’s Compensation

Insurance

2. Employer’s Liability Insurance

3. Comprehensive Automobile

Liability

4. Commercial & General Liability

Statutory

$500,000 each accident

$500,000 disease – policy unit

$500,000 disease – each employee

$1,000,000 combined, single limit

per accident

$2,000,000 combined single limit

$4,000,000 aggregate

IX. Qualifications and Selection Criteria

Each proposal will be evaluated based upon the following criteria:

A. Qualifications of and/or prior history with the Bidder (if no history or experience,

references may be requested of the successful Bidder);

B. Cost of materials.

C. Availability.

X. Pre-Bid Meeting and Site Visit

The City of Bangor will host a mandatory pre-bid meeting at 11:00 AM on Tuesday July

14, 2026, at the Fleet Services Center, 481 Maine Ave, Bangor, Maine. The site visit will

follow the pre-bid meeting.

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Fleet – Fuel Dispensers

XI. Scope of Work

A. Installation of two (2) fuel dispensers with two (2) hoses each for fueling on both

sides of the island.

B. Fuel dispensers must tie into the current Vender Root fueling system.

C. Gas Boy Atlas Electronic dispensers or equivalent

D. The price must include all labor, pumps, piping materials, and electrical work for

a complete turnkey project.

E. Removal and disposal of all equipment being replaced

Does the Bidder comply with the specifications as outlined in the Scope of Work?

If no, please attach a complete list of all exceptions including your proposed

specifications, if applicable.

____ Yes _____ No ____ Initials

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Fleet – Fuel Dispensers

Bid Form

Fleet – Fuel Dispensers

Proposal No. P27-03

Bid Deadline:

2:00 P.M., Wednesday,

July 29, 206

Notes: Detailed explanation of ALL exceptions must be included, using a separate page if

necessary. Failure to comply with the above may result in disqualification.

Business Name

Address

Telephone Number

Email Address

Item

Description

Total Price

Removal & Disposal of Existing Fuel Dispensers

Installation of New Fuel Dispensers

Total Bid Amount:

Earliest start date after receipt of order:

Estimated length of project in work days:

The price must include all miscellaneous charges: fuel, transportation, etc.

No other charges will be accepted.

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Fleet – Fuel Dispensers

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	P27-03
Bid Title:	Fleet Fuel Dispensers
Category:	Construction
Status:	Open

Fleet Fuel Dispensers

Attachment Preview

See also