Site clearing and concrete pads/driveways, and utility project
| Location: | Washington |
|---|---|
| Posted: | Apr 22, 2026 |
| Due: | May 14, 2026 |
| Agency: | Quinault Indian Nation |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
Site clearing and concrete pads/driveways, and utility project
|
| Category: | Tribal Employment Rights Ordinance (TERO) |
| Status: | Open |
|
Attachment Preview
REQUEST FOR BIDS (RFB) SITE CLEARING AND CONCRETE
PADS/SIDEWALKS, AND UTLITY INSTALLTION SERVICES,
TAHOLAH NORTHEAST NEIGHBORHOOD
Presented by:
Address:
Project Location:
Contact for Project:
Date of Issue:
Quinault Indian Nation
1214 Aalis Drive, Taholah, WA
98587
East & South of 1655 Kla-Ook-Wa
Drive, Taholah, WA
Frankie Pope, Construction Manager
April 22, 2026
Due Date for Bid Submissions: May 14, 2026, by 3:00 p.m. Pacific Standard Time (PST)
Late submissions will not be considered
Submission Method: Hand Delivery or certified mail. Only sealed bids will be accepted.
ATTN: Cora Pope
Quinault Indian Nation
Contracts & Procurement Officer
1214 Aalis Drive
Phone: 360-276-8211 Ext. 5010
Fax: 360-276-4661
Contract Officer for Questions:
Frankie Pope, Construction Manager
360.276.8211 Ext. 6803
360.581.4319
frankie.pope@quinault.org
QIN’s Contract Officer will receive and respond to comments and questions on behalf of the project partners.
Answers to questions will be emailed to all interested parties. All emails with questions must be received at
least 3 days (72 hours) prior to the proposal due date/time to guarantee a response.
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Pre-bid Conference and Site Review
A non-mandatory, but strongly encouraged, site walk is available by appointment. The Pre-bid conference
will begin at 1214 Aalis Drive, Taholah, WA 98587, then the site will be visited. Bidders must pre-register
for the site walk no later than 2:00 PM PST on May 7, 2026, via email to Frankie.pope@quinault.org
Mandatory Sealed Bid Opening:
A mandatory, sealed bid opening is scheduled for May 14, 2026, at 3:15 p.m. at 1214 Aalis Drive, Taholah,
WA 98587, Administration Building Large Conference Room. Bidders must be pre-registered for the bid
opening no later than 3:00 p.m. on May 13, 2026, via email to Frankie.pope@quinault.org. Bidders
may attend the bid opening by a virtual meeting, and the link will be shared with all bidders shortly after the
bid submission deadline.
Submission Method:
Bidders must submit their sealed, fixed-price bids along with their qualifications to the address above. Firms
are solely responsible for all costs incurred in the preparation and submittal of the RFP. Submittal becomes
the property of the QIN and will not be returned. Please note that QIN does not share bid responses or
tallies. Respondents shall submit (1) hard copy of their sealed bid response to the address below via certified
mail or hand-delivery, either before, or by 3:00 PM local time, May 14, 2026.
I.
DESCRIPTION AND INTRODUCTION
The Quinault Indian Nation (QIN) is located on the Olympic peninsula in Washington State. The reservation
consists of over 200,000 acres. The Quinault Indian Nation is in the process of relocating its lower village
within Taholah to the Taholah Upper Neighborhood as part of the Community Driven Relocation Project, in
response to increased climate change conditions such as tsunamis that jeopardize the health and safety of the
lower village residents. The Nation has purchased four (4) manufactured homes that will be located in the
new Taholah Upper Village. Prior to placing the new homes on the home sites, the lots will require site
clearing, utilities installation, concrete pads and sidewalks, and concrete footings/driveways for the four (4)
new home sites, which consist of the following:
1. Lot 16 – Champion Home - 3 bedrooms, 2 baths, 56’ x 26’-8”, 1493 total square feet
2. Lot 21 – Champion Home - 4 bedrooms, 2 baths, 52’ x 30’4”, 1,577 total square feet
3. Lot 44 – Palm Harbor Home – 3 bedrooms, 2 baths, 44’ x 27’, 1,188 total square feet
4. Lot 49 – Champion Home - 3 bedrooms, 2baths, 40’ x 26’8”, 1,067 total square feet
The successful contractor will provide the following services as part of the bid for the four home sites.
• Contractor shall visit the site to become familiar with the project.
• Contractor shall meet with QIN representative on each site for a walk through
• Contractor shall field verify all measurements
• Clear each lot of debris and excavate for concrete footings 4 total
• Install culvert and concrete entry to each lot (4 total)
• Install concrete footings
• Back fill footings and slope the gravel fill away from concrete foundation
• Install trailer tie downs
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• Install trailer cinderblock skirting
• Install utilities water & sewer
• Install electrical, including pole, PUD trenching, meter and electrical service
• Build 2 wood decks with stairs and handrail for one of the houses and 3 wood decks with stairs and
handrail for two of the houses. The fourth house will have ADA ramp required for each entry way,
and two exterior decks with stairs
• Install concrete driveway slabs for each home, estimated 24’ x 30’
• Install 12” PVC-C900 Culvert pipe estimated 26’
• Install 3.5” of pavement over culvert pipe
• Install gutters and downspouts to each home
• Haul away work-related debris
• Install outdoor transfer-switch for use of generators during power outage
• Submit a self-certification letter to QIN for driveway plans, and estimates of all work
• Provide accurate timeline for work completion
1.1 Reference Documents
2. A101-2017 – Standard Form of Agreement Between Owner and Contractor where the basis is a
Stipulated Sum
3. A101 ExhibitA-2017 – Insurance and Bonds
4. A201-2017 – General Conditions of the Contract for Construction
5. Appendix A – Literature Plan Lot 16 - 17-2856H32445 L-101 (N08.1)
6. Appendix B – Pier Foundation Lot 49 - 17-2840H32372 PR-101
7. Appendix C - Pier Foundation Lot 21- 017-3252H32123 PR-101
8. Appendix D - Lot 44 Foundation Layout - 4P44S09 - 4G27443A
9. Appendix E – Lot 44 Layout and Details
10. Appendix F - Champion Homes – Site Construction Manual 2023-2026
11. Appendix G – Palm Harbor Homes Manufactured Home Installation Manual (2008)
1.2 Anticipated Schedule of Events (Project Timeline)
April 22, 2026 – RFB Issued
April 22, 2026, to May 14th, 2026 – Pre-Bid Conference (non-mandatory): see “Pre-bid Conference
and Site Review” section above
May 14, 2026 – Proposals Due by 3pm: see “Submission Method” section above
May 14, 2026 – Mandatory Sealed Bid Opening at 3:15 pm
May 21, 2026 – Bidders receive notice
II. BIDDER RESPONSIBILITY AND GENERAL INFORMATION
2.1 Mandatory Bidder Responsibility Criteria: it is the intent of the Owner to award a contract to the
low, responsible bidder. Previous working experience with the Nation and the bidder’s licensing history
may be considered. Before award the bidder must meet the following bidder responsibility criteria to be
considered a responsible bidder. The bidder shall be required by the Owner to submit documentation
demonstrating compliance with the criteria. The Bidder must:
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1. Have a current certificate of registration as a contractor in compliance with chapter 18.27 RCW
which must have been in effect at the time of bid submittal. Contractors must be in “active” status.
2. Have or obtain a valid business license issued by Quinault Indian Nation prior to issuance of Notice
to Proceed.
3. Maintain insurance policy/policies meeting minimum requirements listed in this document.
4. Not be disqualified, disbarred, or suspended from bidding on any public works contract. The Bidder
shall not be listed as a current debarred or suspended bidder on the U.S. General Services
Administration’s “System for Award Management” website: http://www.sam.gov.
2.2 Supplemental Bidder Responsibility Criteria: In addition to mandatory bidder responsibility
criteria referenced above, the Bidder must also meet the following relevant supplemental bidder
responsibility criteria applicable to the project and, as evidence that the bidder meets the supplemental
bidder responsibility criteria, the apparent and second low bidders must submit the required
documentation to the Owner within 48 hours of the bid submittal deadline. The Owner reserves the right
to request such documentation from such bidders:
1. Business status: Bidder shall not be “inactive,” “suspended,” or “not in good standing” with
Washington State Secretary of State’s Office, the Department of Revenue or Department of Labor &
Industries.
2. Bidder shall provide documented information from Washington State Secretary of State’s Office,
Department of Revenue or the Department of Labor and Industries providing the date of
incorporation or formation, the state of incorporation, that the Bidder is active and in good standing
in the State of Washington, State of Washington tax reporting number, and the name and address of
the registered agent, general partner or managing member.
3. Bidder shall take steps to ensure that their subcontractors are also in good standing with the above-
described entities.
2.3 Insurance Requirements
Contractor is required to provide proof of current Worker’s Compensation insurance with Washington
State statutory limits end Employer’s liability insurance. Minimum coverage $1,000,000 per occurrence.
Contractor will provide proof of Commercial General Liability Insurance stating adequate coverage for
project. Carrier shall be rated A.M. Best’s Insurance rating of at least A or better. Minimum coverage:
General Liability $1,000,000 per occurrence / $2,000,000 aggregate; Excess Liability $5,000,000 per
occurrence / $5,000,000 aggregate. Policies need to list site location, project name, city and state, and
shall name the following parties as Additionally Insured and named Certificate Holders: Quinault Indian
Nation, its elected officials, officers, employees. Materials Testing and Consulting shall also be named
as an additionally Insured. Contractor shall carry Automotive Liability Insurance. Minimum coverage
$1,000,000 combined single limit for hired and non-owned vehicles with Personal Protection Insurance
and Property Protection Insurance.
2.4 Safety and Security
• The Bidder shall comply with all safety standards associated with the trade and in regards to OSHA.
• The Bidder shall enforce the applicable safety and health rules and measures on all his/her
subcontractors and all other persons directly or indirectly employed by him/her on the Site.
• The Bidder shall provide the necessary first aid facilities at the construction site in accordance with
OSHA instructions and guidelines.
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• At a minimum. all workers performing on-site construction work shall wear high visibility safety
vests, hard hats and appropriate footwear, and shall wear safety goggles and gloves as appropriate
for the work task they are undertaking.
• The Contractor shall furnish a copy of its safety plan prior to mobilization to site.
2.5 Culturally Sensitive Sites
If any objects of cultural or historical significance are discovered during construction the Contractor
shall notify the Owner’s CM immediately.
2.6 Governing Law
The laws of QIN shall govern this RFB and associated processes and procedures. This RFB does not
constitute or include a waiver of QIN’s sovereign immunity.
2.7 Prevailing Wage
Contractor agrees to comply with all applicable laws, regulations, and policies of the United States and
the State of Washington or other jurisdiction which affect wages and job safety. The Sponsor agrees
when state prevailing wage laws (RCW 39.12) are applicable, to comply with such laws, to pay the
prevailing rate of wage to all workers, laborers, or mechanics employed in the performance of any part
of this contract, and to file a statement of intent to pay prevailing wage with the Washington State
Department of Labor and Industries as required by RCW 39.12.40. The Sponsor also agrees to comply
with the provisions of the rules and regulations of the Washington State Department of Labor and
Industries.
2.8 Nation’s Tribal Employment (TERO)
The Quinault Nation’s Tribal Employment Right Ordinance (TERO) provides the Nation’s Indian
Preference policy that applies to this contract. Other TERO requirements include submission of a
Compliance Plan and payment of a fee prior to commencing work on the Quinault Indian Reservation.
Every Contractor with a Contract Sum of $10,000 or more, or more than one contract in a 12-month
period and the aggregate sum of those contracts is $10,000 or more, shall pay a one-time fee of 1.75% of
the total Contract Sum. Such fees shall be paid by the Contractor. Contact Evelyne Kalama, (360) 276-
8211, ext. 4805, or email EKalama@quinault.org.
2.10 Retainage
The Owner shall hold back a retainage in the amount of five percent (5%) of any and all payments made
to the Contractor for a period of sixty (60) days after the date of final acceptance, or until receipt of all
necessary releases from the State Department of Revenue and the State Department of Labor and
Industries, and until settlement of any liens filed under chapter 60.28 RCW, whichever is later.
2.11 Bid Deposit
Bidders shall submit a bid deposit equal to 5 percent (5%) of the bid amount. The deposit may be in
cash, certified check, cashier’s check or surety bond.
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