26-087 Court Annex Owners Representation for Construction Services

Location:	Missouri
Posted:	Jul 6, 2026
Due:	Jul 21, 2026
Agency:	St. Charles County
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	26-087
Publication URL:	To access bid details, please log in.

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LEGAL NOTICE

REQUEST FOR PROPOSAL 26-087

For

COURT ANNEX OWNER’S REPRESENTATION FOR

CONSTRUCTION SERVICES

ST. CHARLES COUNTY GOVERNMENT

ST. CHARLES, MISSOURI

St. Charles County is seeking proposals from qualified firms to provide Court Annex Owner’s

Representation of Construction Services. The County reserves the right to terminate the RFP process

for any reason at any time and post notification of such decision on the same website where this RFP is

posted. Check the County’s website frequently for updates and any notifications that may be issued

pertaining to this RFP.

ARTICLE 1 - INTRODUCTION AND PROPOSAL SUBMITTAL TERMS

St. Charles County, Missouri, is hereby issuing this Request for Proposal (RFP) to select an owner

representative firm to represent the County’s best interest in the renovation of the Court Annex facility

located in St Charles. These services will include procurement, coordination and management services

to assist with the design and engineering process, acquire general contracting services and oversite and

assisting with County purchased items. The County is seeking and inviting proposals from firms that are

qualified, able, and willing to provide the services described herein to St. Charles County, Missouri

(“County”).

Proposal Instructions

The electronic version of this RFP is available upon request. The document was created in Microsoft

Word for Windows. The Purchasing Office does not guarantee the completeness and accuracy of any

information provided on the electronic version. Therefore, Offerors are cautioned that the hard copy of

this RFP on file in the Purchasing Office governs in the event of a discrepancy between the information

contained in or on the electronic version and that which is on the hard copy.

One [1] signed original and two [2] signed identical copies of the proposal, along with an identical electronic

copy provided on a USB storage device must be received in a sealed envelope plainly marked “RFP 26-

087 Court Annex Design & Renovation” with the due date and time of the proposal in the lower left

corner of the envelope.

An authorized representative of the company/person submitting the proposal must sign the proposal, in

blue ink. All prices and notations must be in blue ink or typewritten on the attached form. Mistakes must

be crossed out, corrections typed adjacent and must be initialed in blue ink by the person signing the

proposals.

Proposals must be submitted to the St. Charles County Finance Department, 201 North Second

Street Room 541 St. Charles MO 63301 prior to 7/21/2026 at 10:30 am.

Time is of the essence for responding to the RFP within the submission deadlines. All proposals will be

considered final. No additions, deletions, corrections, or adjustments will be accepted after the time of

proposal opening.

The Offeror must possess the necessary and appropriate business and/or professional licenses in their

field.

The Offeror is required to clearly identify any deviations from the specifications in their proposal.

Sealed proposals received after the designated time of the receipt of the sealed proposals will be

considered as “Void” and will not be opened.

The County reserves the right, in its sole discretion, to reject any and all proposals, or parts of any

proposal, for any reason whatsoever and waive technicalities.

The County will only accept proposals that are responsive to the RFP and are prepared and submitted in

compliance with the requirements set forth in this RFP.

The County will not award any proposal to an individual or business having any outstanding amounts due

from a prior contract or business relationship with the County or who owes any amount(s) for delinquent

Federal, State or Local taxes, fees and licenses.

The successful Offeror is specifically denied the right of using in any form or medium the names of St.

Charles County or any other public agency of St. Charles County Government for public advertising

unless express written permission is granted.

Award will be made to the responsive Offeror with the highest score upon evaluation of all criteria as set

forth in this RFP.

26-087 Court Annex Owner’s Representation

Page 2 of 34

Proposal Response from (please complete)

Name of company or Individual

Proposal Inquiries

All questions or clarifications concerning this RFP must be submitted in writing via E- mail to:

Lenore Moore

Purchasing Coordinator

St. Charles County Government

201 North Second Street

St. Charles, Missouri 63301

lmoore@sccmo.org

The RFP number and title shall be referenced on all correspondence.

All questions must be received no later than 10:30 AM on 7/10/2026. Any question received after this

deadline may not be answered.

Responses to questions/clarifications will be provided by 07/13/26 and placed on the County’s website

http://www.sccmo.org/Bids.aspx . Check this website frequently for updates and any addendum that may

be issued.

Prohibited Communication

Contact with any representative, other than through the procedure outlined in the section titled

“Proposal Inquiries”, concerning this request is prohibited PRIOR TO PROPOSAL OPENING.

Representative shall include, but not be limited to, all elected and appointed officials, and

employees of St. Charles County and their Agents within St. Charles County. Any Offeror

engaging in such prohibited communications prior to Proposal Opening may be disqualified at

the sole discretion of St. Charles County.

26-087 Court Annex Owner’s Representation

Page 3 of 34

Proposal Response from (please complete)

Name of company or Individual

ARTICLE 2 - CERTIFICATIONS BY OFFEROR

 The undersigned signatory certifies that he/she has read and understands all of the terms and

conditions of this RFP and of doing business with the County in response to this RFP, that in doing

so he is acting on behalf of the Offeror, and that his/her signature placed hereon is binding on the

Offeror to the full extent allowed by law.

 The Offeror shall provide a Proposal to the County in response to, and in accordance with, the terms

of this RFP.

 The Offeror agrees to provide the services under the terms of this RFP and the Proposal as accepted

by the County.

 By submitting the Proposal in response to this RFP, the Offeror and each person signing on behalf of

the Offeror, under penalty of perjury, certifies to the best of its knowledge and belief:

 The Offeror has established the price terms in this Proposal independently without collusion,

consultation, communication or agreement with any other Offeror as to any matter relating to such

price terms; and

 The Offeror has made no attempt, and will not in the future make any attempt, to induce any other

person, partnership or corporation to submit or not to submit a proposal for the purpose of

restricting competition.

 The Offeror certifies that this proposal is in all respects fair and without collusion or fraud, and that

no elected official or other member, officer or employee or person whose salary is payable in

whole or in part by the County is directly or indirectly interested therein, or in any portion of the

profits thereof.

Company Name:

Authorized Signature of Offeror:

Date of Proposal:

Printed or Typed Name:

Mailing Address:

City:

Telephone:

Electronic Mail Address:

State:

Zip:

Fax:

26-087 Court Annex Owner’s Representation

Page 4 of 34

Proposal Response from (please complete)

Name of company or Individual

ARTICLE 3 – BACKGROUND AND RFP/PROPOSAL TIMELINE

RFP Purpose: St. Charles County is seeking to identify and contract with a qualified owner’s

representation firm to represent St Charles County in the renovation of the Court Annex in St. Charles,

Missouri. This facility will require significant demolition and renovation to update the building to support

the departments and function that will relocate to the site. The County intends to award a single contract

(hereinafter “Consulting Agreement”), to perform the oversight for the project. The draft Contract

Agreement is attached hereto as “Exhibit A – Consulting Agreement” and made part hereof.

Background: St. Charles County acquired the building located at 200 North 2nd Street at the end of 2025.

While the building is owned by St. Charles County, it is currently occupied by the City of St. Charles until

their new location is completed in 2027. This site will become an extension of the Courthouse operations

and relocation of department that work in conjunction with the Missouri 11th Circuit Court. These

departments consist of Prosecuting Attorney, Public Defender, Public Administrator and Facilities

Management. St. Charles County has hired JEMA Inc. for architectural and engineering services, to

perform a feasibility study and design and construction documents for the renovation. The project will

consist of removing and replacing the curtainwall, demolition of all non-structural interior walls, majority

of ductwork, HVAC equipment, electrical and ceilings. Work will also include the infill of a second-floor

atrium space, relocation of the front entrance and renovation of a portion of the parking structure with

usable space. Certain existing conditions will remain, such as elevators, stairwells, electrical switchgear,

plumbing stacks, and communication closets. The feasibility study will conclude in late June 2026 and

move to design and engineering for the construction documents. The County intends to hire the Owner’s

Rep at the beginning of the design process to help oversee that design and engineering.

RFP and Submittal of Proposals Timeline: The County shall follow the timeline listed below relating to

the RFP and submittal of Proposals. The County reserves the right in its sole discretion to expand this

timeline, if necessary, without any notification, except when such timeline expansions affect the deadline

date and time for submitting a proposal.

Procurement

RFP Release Date

Vendor Questions Due

Addendum Issued in Response to Vendor Questions

Vendor Proposals Due Prior to 10:30 AM CST

Execute Contract

6/30/2026

7/09/2026

7/10/2026

7/21/2026

September 2026

ARTICLE 4 – SCOPE OF WORK, SPECIFIC SERVICES, CONTRACT PERIOD

1. Scope of Work:

The Owner’s Rep will assist the County with the overall process to develop and refine the construction

documents, develop project parameters and requirements to develop a plan that delineates roles and

responsibilities. They will oversee the balance of the design with both architecture and engineering and

procure the general construction. The initial intent for this project’s construction method is design/bid/build.

The Owner’s Rep will help with the procurement for general contracting services and will assist the Project

Manager in developing the bid documentation. They will compile the documents, pre-qualify firms,

participate in receiving the proposals, evaluating submissions with the Project Manager, summarize the

results, and assist with selecting a firm with the cooperation of the County.

The Owner’s Rep will be responsible for overall construction management services that will include

overseeing the coordination of owner purchased items. The Owner’s Rep will conduct and lead regularly

scheduled meetings with the project team which encompasses the design and engineering firm, general

contractor, and all subcontractors to ensure on-time completion. The Owner’s Rep will also meet monthly

26-087 Court Annex Owner’s Representation

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Proposal Response from (please complete)

Name of company or Individual

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	26-087
Bid Title:	26-087 Court Annex Owners Representation for Construction Services
Category:	SCCMO Professional Services
Status:	Open

26-087 Court Annex Owners Representation for Construction Services

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