Water Reuse Feasibility Study-Engineering Services
| Location: | Kansas |
|---|---|
| Posted: | Feb 6, 2026 |
| Due: | Mar 12, 2026 |
| Agency: | City of Derby |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 2026-009 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
2026-009
|
| Bid Title: |
Water Reuse Feasibility Study-Engineering Services
|
| Category: | Water, Sewer & Stormwater Construction |
| Status: | Open |
|
Attachment Preview
Water Reuse Feasibility Study
REQUEST FOR STATEMENT OF QUALIFICATIONS (“RFSQ”) No. 2026-009
Engineering Services for the
CITY OF DERBY, KANSAS
February 6, 2026
The City of Derby, Kansas (“City”) is soliciting statements of qualifications for engineering services to
provide a feasibility study and pilot concept for wastewater reuse for the City of Derby. Each
“Respondent” must submit three print copies and email to the address below an electronic copy of the
Response Form along with associated documents to Derby City Hall, 611 North Mulberry, Suite 300,
Derby, Kansas 67037, no later than 5:00 p.m. March 12, 2025. Late responses will not be accepted and
will not receive further consideration.
Questions about this RFSQ must be submitted in writing to Dan Squires, P.E. at
dansquires@derbyks.gov by February 20, 2026. Questions of a substantive nature will be answered in
written form as an addendum and posted on the City’s website (http://derbyks.com/Bids.aspx) by 5:00
p.m., February 25, 2026. Respondents are responsible for checking the website, signing up for
project alerts and acknowledging any addendums in their response and for notification of award.
Information provided in your response will be considered proprietary and will not be divulged to third
parties during the review process unless otherwise required by law. Because the services sought will
require the expenditure of public funds, part or all of the successful proposal, as well as the resulting
contract, will likely be public records within the meaning of the Kansas Open Records Act. Prior to
accepting a proposal, the information contained in each proposal will be used for evaluating the ability of
your team to complete this project and will not be shared with persons not involved with the selection
process unless otherwise required by law.
1. ABOUT THIS DOCUMENT
This document is a request for statement of qualifications, not an invitation to bid. The City seeks to
identify the Respondent best able to satisfactorily complete the project. Qualifications will be evaluated
based upon criteria formulated around the most important features of the service. Quality, references,
experience, availability, capabilities, fee range and project approach will be considered in awarding a
contract. The City will thoroughly review all timely submittals received. It is anticipated a contract will
be executed with the Respondent having qualifications that best meet the needs of the City; however, the
City reserves the right to reject all proposals or responses or to cancel the RFSQ process or project.
Planning & Engineering | 611 Mulberry Road Suite 300 | Derby, KS 67037
Telephone 316/788-6632 ● www.derbyks.com
2. BACKGROUND and OBJECTIVES/SCOPE OF SERVICE
Respondents will be evaluated on experience, quality, workload, schedule and fee range. The City seeks
an engineering firm that will provide all required services, including labor, equipment, material and
consumables, necessary to complete the project described below and in the “Scope of Service.” If the
City desires to proceed after evaluating the proposals, staff will recommend award of a contract to the
Derby City Council.
The study is to assess the existing conditions and provide recommendations for direct potable reuse of the
City of Derby’s effluent stream from the wastewater treatment plant.
City of Derby, EPA and KDHE standards and regulations will apply to any recommended improvements.
The purpose of this request is to seek consulting engineers that meet all criteria for preparation of all
necessary documents for the study. The City will provide the following:
GIS data/map of existing water, storm sewer and sanitary sewer lines
Provide existing data regarding historical analysis of water and wastewater quality
Meet with consultants as necessary to complete the study and 30% pilot design
Provide prompt reviews and feedback
The Scope of Service shall include, but may not be limited to:
Attend initial meeting with City staff to discuss and determine design parameters and objectives.
Attend meetings as required to successfully complete the project
Data Collection & Evaluation; including all water quality sampling and analysis necessary to
develop 30% plans for a pilot
Review 12 months of Owner-provided WWTF water quality data
Evaluate anticipated raw/finished water quality data and design documents from
proposed WTP
Collect system mapping including raw/finished pipelines, reservoirs/storage with size,
pressure, and locations
Treatment Evaluation
Develop two (2) DPR treatment alternatives
Identify treatment technologies and waste stream disposal needs
Prepare Opinion of Probable Cost for each alternative
Complete a Pumping & Conveyance Evaluation
Develop two (2) pumping/conveyance alternatives (one per treatment option)
Identify pump station and conveyance pipeline needs
Provide Class 5 OPCC for each
Alternatives Technical Memorandums (TMs)
Prepare draft TMs summarizing each alternative including:
Treatment, pumping, and conveyance descriptions
Schematic site plan
Class 5 OPCC
Environmental, permitting, and regulatory considerations
Submit drafts for review, incorporate comments, and prepare final TMs with executive
summary
Pilot Concept Development
Provide conceptual pilot recommendation for preferred alternative
Prepare TM summarizing pilot approach, OPCC, operational/testing needs
Provide 30% design plans for recommended alternative
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Provide a Marketing Plan for the City to publicly promote reuse of wastewater (may be
partnered with City of Wichita marketing efforts)
Regulatory Coordination (KDHE)
Conduct kickoff meeting with KDHE, provide meeting summary
Prepare KDHE Permitting Protocol TM and submit for review/approval
Present feasibility study/alternatives to KDHE
Address initial review comments
Project Deliverables
PDF draft & final Alternative TM
PDF draft & final Pilot Concept TM
PDF KDHE Kickoff Meeting Summary
PDF draft & final KDHE Protocol
30% Pilot concept plans, shall include, but not limited to: title sheet, vicinity map,
general notes, plant civil concept drawings, plant process concept drawings, initial pump
sizing, plant schematics and schedule utility concept drawings, etc.
Provide engineers estimate of probable cost for pilot including final design, KDHE
coordination, construction, operation and testing
3. CONFIDENTIAL MATTERS; DATA OWNERSHIP
The Respondent selected (“Consultant”) will be required to agree that:
a. All data, records and information, which Consultant, its agents and employees create, and is the
subject of this solicitation, remains at all times exclusively the property of the City;
b. All such data, records and information constitute at all times proprietary information of the City;
c. Consultant will not disclose, provide, or make available any such proprietary information in any
form to any person or entity;
d. Consultant will not use any names or addresses contained in such data, records and information
for the purpose of selling or offering for sale any property or service to any person or entity who
resides at any address in such data;
e. Consultant will not sell, give or otherwise make available to any person or entity any names or
addresses contained in or derived from such data, records and information for the purpose of
allowing such person to sell or offer for sale any property or service to any person or entity
named in such data;
f. Consultant will take all reasonable steps and the same protective precautions to protect the City’s
proprietary information from disclosure to third parties as with successful proposer's own
proprietary and confidential information; and
g. All data, regardless of form, generated as a result of this RFSQ is the property of the City of
Derby.
4. REQUIREMENTS
This section is included to help Respondents develop a thorough and responsive Statement of
Qualifications. Respondents should follow this general format and must include all required elements:
a. General information about the Respondent including but not limited to location of corporate
headquarters, regional offices, number of employees and number of years in business;
b. A list of Respondent’s current clients, specifically identifying those that are local governments
similar in size to the City and including the name and address of each reference and the name and
telephone number of a contact person;
c. The name of the person who will be responsible for managing the project, and other significant
staff anticipated to contribute including a comprehensive statement of each person’s experience
and qualifications;
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d. A statement describing Respondent’s present and projected workload, staffing, and ability to
provide timely, quality services at competitive rates;
e. Specifics of the approach the Respondent will take to achieve the goals of the study;
f. A statement describing any current, pending, or potential disciplinary action, or complaint(s), or
other like proceedings including any claims in arbitration, mediation, or litigation against the
Respondent or any partner, principal or associate of your firm or team;
g. All actual or potential conflicts of interest with the City, its officers, agents and employees;
h. Respondents must agree to maintain strict confidentiality with respect to all aspects of this
project; and
i. Respondents must agree to direct all media, citizen, and public official requests for information to
the City’s project manager.
5. TENTATIVE TIME LINE
The following dates are provided to assist Respondents in planning participation in the project and are
subject to change without notice:
Issuance of RFSQ ................................................................................................February 6, 2026
Last Date to Request Clarifications, Information and Questions.......................February 20, 2026
Last Addendum Issued (If needed) .................................................................. 5:00 p.m., 25, 2026
Proposals Due ...................................................................................... 5:00 p.m., March 11, 2026
6. SELECTION CRITERIA
A Consultant will be selected based on all data submitted and any follow up to clarify or verify
representations included in Respondents’ submittal packages. The City will judge qualifications based on
the following criteria:
a. Ability and capacity to meet all RFSQ conditions and miscellaneous instructions as outlined
herein;
b. Conformity with all Requirements set out in the RFSQ Qualifications;
c. Whether services proposed are the most advantageous and cost-effective to the City;
d. Demonstration of a clear understanding of the project and any project challenges;
e. References for similar services performed in the last 5 years, including for each reference its
location, contact person, telephone number, length of contract;
f. Experience and qualifications of the Respondent’s firm and individual professionals assigned to
the project;
g. The Respondent’s approach to completing the project;
h. A detailed estimated fee range to complete the Scope of Work, with sampling and analysis costs
broken out separately; and
i. Other pertinent information the Respondent believes will assist the City in evaluating its proposal.
The City of Derby, Kansas reserves the right to select the Respondent which best meets its required
needs, budget constraints, quality levels, and administrative expectations, to select one or more
Respondents to accomplish this task in a timely manner, or to reject all proposals.
7. SUMMARY OF REQUIRED SUBMITTALS:
1. A statement of the respondent's background, experience, and understanding of the services
required.
2. A description of any characteristics or capabilities, which may make the Respondent uniquely
qualified to perform the services specified in the RFSQ.
3. At least three (3) references (name of business, address, contact person, phone number, date of
services, and scope of services) unless your firm has provided similar services to the City.
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4. Any additional information believed necessary to assist the City in evaluating your qualifications
5. This “Response Form”.
6. A timeline for the completion of the required services including deliverables.
7. The Respondent’s approach to completing the project.
8. An estimated fee range to complete the Scope of Work.
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