I-694 Transportation Corridor Study Communications and Engagement

Location:	Minnesota
Posted:	Oct 29, 2025
Due:	Dec 19, 2025
Agency:	State Government of Minnesota
Type of Government:	State & Local
Category:	V - Transportation, Travel and Relocation Services
Publication URL:	To access bid details, please log in.

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MnDOT Contract No. 1061394

Exhibit C: Specifications, Duties and Scope of Work

Table of Contents

1 Study Overview and Background .......................................................................................................... 3

2 Study Limits ........................................................................................................................................... 3

3 Project Management ............................................................................................................................ 4

3.1 Team Supervision and State Coordination ................................................................................... 4

3.2 Administration .............................................................................................................................. 4

3.3 Schedule ........................................................................................................................................ 4

3.4 Quality Management Plan (QMP)................................................................................................. 4

3.5 Deliverables................................................................................................................................... 5

4 Communications and public engagement plan and stakeholder analysis............................................ 5

4.1 Stakeholder Public Involvement Plan (SPIP) ................................................................................. 5

4.2 Stakeholder identification, database and risk analysis ................................................................. 6

4.3 Deliverables................................................................................................................................... 6

5 Stakeholder Engagement ...................................................................................................................... 6

5.1 Public Meetings............................................................................................................................. 6

5.2 Online Surveys .............................................................................................................................. 6

5.3 Creative Engagement Activities .................................................................................................... 7

5.4 Business Engagement ................................................................................................................... 7

5.5 Community Based Organizations (CBOs) Engagement ................................................................. 7

5.6 City, County Commission, and Agency Engagement .................................................................... 7

5.7 Comments and Responses Matrix ................................................................................................ 8

5.8 Deliverables................................................................................................................................... 8

6 Study Communications ......................................................................................................................... 8

6.1 Webpage Content ......................................................................................................................... 8

6.2 Social Media Plan and Promotions Toolkits.................................................................................. 8

6.3 Media Relations ............................................................................................................................ 9

6.4 Targeted Postcard Mailer.............................................................................................................. 9

6.5 Visualizations and Graphics .......................................................................................................... 9

6.6 Deliverables................................................................................................................................... 9

7 Engagement summary reports ............................................................................................................. 9

7.1 Public Review of Final Report ....................................................................................................... 9

7.2 Deliverables................................................................................................................................... 9

MnDOT Contract No. 1061394

Exhibit C: Specifications, Duties and Scope of Work

8 Communication and public engagement content and delivery standards......................................... 10

8.1 Content Creation Standards........................................................................................................ 10

8.2 Plain Language ............................................................................................................................ 10

8.3 Accessibility Standards................................................................................................................ 10

8.4 Software ...................................................................................................................................... 11

8.5 Paper copies ................................................................................................................................ 11

8.6 Electronic copies ......................................................................................................................... 11

8.7 Style, brand, ADA accessibility, graphics standards, and photography guidelines..................... 11

8.8 Limited English Proficiency ......................................................................................................... 12

THE BALANCE OF THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK

MnDOT Contract No. 1061394

Exhibit C: Specifications, Duties and Scope of Work

I (Interstate)-694 Transportation Corridor Study Communications and Engagement

1 Study Overview and Background

State will perform a transportation corridor planning study along I-694 between Brooklyn Boulevard in

Brooklyn Center and Lexington Avenue in Arden Hills. This segment of I-694 is one of the most heavily

traveled stretches of the Metro Regional Highway System, with typical weekday mainline traffic volumes

of 125,000 to 155,000 vehicles. It is among the most congested segments of the regional system, with

travel delays occurring well beyond peak hours. Safety is also of concern for drivers on this highway

segment, as several locations have high critical crash rates; and for pedestrians and bicyclists as well,

with several intersecting roads included on States Vulnerable Road User High Injury Network.

State seeks a Contractor to provide communications, engagement and outreach services to support the

planning technical services tasks and deliverables of the planning study, which will be procured and

performed under a separate contract. Contractor will possess expertise in communications, public

engagement, relationship management, multi-agency partnerships, community relations, business

outreach, government relations, meeting facilitation and production of high-quality graphics and

content for outreach. It is expected that Contractor will interpret and communicate study information in

plain language. The Contractor should understand and have experience in transportation corridor

planning.

The I-694 Transportation Corridor Study will analyze current and future transportation conditions;

identify transportation safety and mobility needs for all users; and recommend alternatives to inform

future transportation improvements in the long-term. Additionally, the study will present short-term

recommendations for the State planned resurfacing and bridge maintenance project in State Fiscal Year

(FY) 2032 on I-694 from Shingle Creek Parkway in Brooklyn Center to Highway 10 in Arden Hills.

Contractor will carry out all tasks outlined in this scope of work. Contractor will be responsible for

conducting business outreach, organizing, and implementing public meetings/surveys/pop-up events,

and leading the creation and distribution of all materials related to the engagement and

communications. Below are the overall communications and engagement tasks and deliverables that

will guide this contract:

1.1 Project management and administration

1.2 Coordination with the planning study technical team managed by state

1.3 Develop a Communications and Public Engagement Plan

1.4 Produce and manage materials for study communications

1.5 Develop and conduct stakeholder engagement

1.6 Produce communications and engagement content and deliverable standard reports

1.7 Deliver engagement summaries for each phase of the study

2 Study Limits

Westerly: Brooklyn Boulevard in the City of Brooklyn Center

Easterly: Lexington Avenue in the City of Arden Hills

Northerly: One-half mile north of I-694 within the study area

Southerly: One-half mile south of I-694 within the study area

MnDOT Contract No. 1061394

Exhibit C: Specifications, Duties and Scope of Work

3 Project Management

Project management includes work necessary to administer, coordinate and communicate to complete

the project tasks as scheduled and within budget. Contractor will not reassign its project manager or

their duties without notifying State project manager and obtaining their written consent. Contractor

staff must have the training and expertise necessary for the tasks to which they are assigned. The

following are task to be completed:

3.1 Team Supervision and State Coordination

Contractor will schedule and facilitate a communications and engagement kickoff meeting with State’s

project manager and the study technical team to confirm the task area objectives, solidify a work plan

and obtain consensus on the task requirements. Contractor will prepare the agenda and distribute a

meeting summary.

Contractor will coordinate efforts with the study technical team, managed by the State, to support each

phase of the study including needs identification, alternatives development and screening,

recommendation development and implementation plan. Contractor will schedule, lead and participate

in bi-weekly communication and engagement update meeting/calls in coordination with State and the

study technical team, leading up to, during and after engagement phases. Contractor will provide an

agenda and meeting summary for these meetings.

Contractor will attend Project Management Team (PMT) and Project Working Group (PWG) meetings, as

necessary. Contractor will actively participate in these meetings to relay communications and

engagement activities as it relates to the study phases.

Contractor will manage tasks/deliverables, budget and schedule, and efficiently coordinate planning and

decision-making with the State and the study technical team.

3.2 Administration

Contractor will provide administrative services and provide monthly invoices and progress reports

(electronic).

Contractor will create a comprehensive online communications and engagement management hub (e.g.,

SharePoint or others) that functions as a shared repository of all current and previous communications

and engagement plans and planning documents, stakeholder and response tracking documents, team

check-in meeting minutes, stakeholder meeting minutes, communications and engagement draft and

final deliverables, outreach event notes, survey data, engagement summaries and reports, etc. At

completion of study, Contractor will move draft and final work products to a mutually agreed upon State

file storage location.

Contractor will provide native files for materials created for the State and study with the understanding

that materials created for the study are property of the State.

3.3 Schedule

Contractor will develop a timeline of communication activities to support the planning study, including

project management touchpoints, public meetings, and engagement activities and events. The schedule

will be a living document that will be updated as the planning study progresses.

3.4 QMP

Contractor will develop and submit within 14 days of notice to proceed its QMP. The QMP will specify

how Contractor will perform Quality Assurance and Quality Control (QA/QC) activities throughout the

MnDOT Contract No. 1061394

Exhibit C: Specifications, Duties and Scope of Work

duration of the study to ensure delivery of a quality project in a timely manner that conforms to

contract requirements.

Contractor will adhere to State graphic, social media, print and web standards. Reference MnDOT Metro

District Style Guide, State Design System and State branding style guide.

3.5 Deliverables

3.5.1 A communications kickoff meeting, including agenda and minutes

3.5.2 One-hour, virtual bi-weekly communication team meetings leading up to, during and

after engagement phases, including agendas and minutes

3.5.3 Monthly invoices and progress reports

3.5.4 An online communications and engagement management hub shared with State

Contractor will attend Project Management Team (PMT) and Project Working Group (PWG)

meetings. Assume virtual attendance to discuss communications and engagement

activities as it relates to the study phases.

3.5.5 Study engagement schedule

3.5.6 QMP

4 Communications and public engagement plan and stakeholder analysis

4.1 Stakeholder Public Involvement Plan (SPIP)

Contractor will create and submit within 30 days of notice to proceed, a draft SPIP that is consistent with

State public engagement guidance, State’s Public Engagement Policy, State’s Public Engagement

Planning Handbook and communications and public engagement best practices.

The plan will include clear, measurable and audience specific communications and engagement goals,

key messages/talking points, engagement tools and tactics and an anticipated study schedule. The plan

should include quantitative and qualitative measures to gauge communications and engagement

progress and impact (i.e., numbers of contacts, engagements, survey responses, demographics). The

SPIP should include strategies to meaningfully engage people and transportation users who are Black,

Indigenous, (and) People of Color (BIPOC), low-income, primarily speak languages other than English,

and/or are not literate consistent with MnDOT public engagement guidance, Executive Order 12898,

States Title VI Program and similar related guidance.

The plan should develop strategies that inform, educate and engage the community. The plan should

incorporate communications and engagement goals for each phase of the study as well as consider,

recommend and incorporate ways to help the public understand the planning process. Contractor is

expected to coordinate with agency partners on overlapping projects, especially the Highway 252/I-94

Environmental Review, and address how to handle overlapping engagement efforts in the plan.

This SPIP will remain a living document through the duration of the study to allow flexibility to meet

communications and engagement needs. As the study proceeds, the Contractor will update the plan

during each phase of the study, and as needed throughout the study, to propose and refine approaches

and activities that achieve robust and meaningful stakeholder communications and engagement.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.