On-Call Engineering Services

TOWN OF MANSFIELD
Department of Facilities Management
Request for Qualifications / Proposals (RFQ/RFP)
Engineering Services
Submission Deadline:
2:00 p.m. Thursday, August 13, 2026
Submission Contact and Address:
Director of Facilities Management
Facilities Management Department
4 South Eagleville Road
Mansfield, Connecticut 06268
mansfieldct.gov
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TOWN OF MANSFIELD
MANSFIELD, CONNECTICUT
NOTICE OF BID
On Call Engineering Services
Mansfield Department of Facilities Management
Bidders wishing to submit a qualifications/proposal for this solicitation are requested to respond
online through our secure E-Procurement portal, Bonfire. Responses can be submitted at the
following link: mansfieldct.bonfirehub.com under the bid title "On Call Engineering Services".
Bidders will be required to create a Bonfire profile before submitting their bid. Step-by-step
instructions on how to register as a vendor are available at this website: Vendor Registration.
Due to the bid collection change to a secure online platform, multiple copies of your bid are no
longer required. Please upload one (1) copy of all required bid documentation. Qualifications
and proposals will be accepted until Thursday, August 13, 2026 at 2:00pm.
Qualifications/proposals received after that time will not be considered.
The Instructions to Bidders, Form of Bid, Scope of Services, and other contract documents may
beexaminedanddownloadedfromthe"YourGovernment""RFQ,RFP,andBidPostings"section
of the Town of Mansfield website mansfieldct.gov.
TheTownofMansfieldherebynotifiesallbiddersthatitwillaffirmativelyinsurethatinanycontract
entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded
full opportunity to submit bids in response to this invitation, and they will not be discriminated
against on the grounds of race, color, national origin or sex, in consideration for an award. An
Affirmative Action/Equal Opportunity Employer. Minority/Women's Business Enterprises are
encouraged to apply.
If you intend to bid please notify Mark Kiefer, Interim Facility Director at (860) 429-3331 or by
email at kieferm@mansfieldct.org so you may receive any and all addendum.
ToreceiveconsiderationbidsmustbeuploadedtotheBonfireplatformnolaterthanthedayand
hour mentioned above.
The Town of Mansfield reserves the right to accept or reject any or all bids; to waive any
informality; or to accept any bid deemed in the best interests of the Town of Mansfield.
All bids shall be considered valid for a period of ninety (90) days.
Amanda L. Backhaus
Director of Finance
Town of Mansfield
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TABLE OF CONTENTS
1.0 INSTRUCTION TO BIDDERS
1.01 Time for Opening Bids
1.02 Preparation of Proposals
1.03 Submission of Proposals
1.04 Cost of Bid Preparation
1.05 Pre-Bid Walkthrough / Familiarity with the Work
1.06 Addenda and Interpretations
1.07 Samples
1.08 Anti-Discrimination
1.09 Applicable Law
1.10 Interpretation of Bids
1.11 Interpretation - Parol Evidence
1.12 Delivery
1.13 Award of Contract
1.14 Best Customer Preferential Pricing
1.15 Certification
1.16 Clayton Act Assignment of Rights
1.17 Contract
1.18 Contract Amendments
1.19 Gratuities
1.20 Insurance
1.21 Indemnification
1.22 Law of Waiver
1.23 Licenses
1.24 Public Record
1.25 Property Tax Assessment
1.26 Provisions Required by Law
1.27 Relationship of Parties
1.28 Rights and Remedies
1.29 Severability
1.30 Subcontracts
1.31 Submission of Invoices
1.32 Toxic Substances
1.33 Vendor Warranty
2.0 SCOPE OF SERVICES
3.0 BID FORMS
Qualifications
Attachment A - Insurance Requirements
Attachment B - Questionnaire Concerning Occupational Health & Safety
Attachment C - Certification of Non-Collusion
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INSTRUCTIONS TO BIDDERS
TOWN OF MANSFIELD
MANSFIELD, CONNECTICUT 06268
On Call Engineering Services
Mansfield Department of Facilities Management
1.01: TIME FOR OPENING BIDS
Bidders wishing to submit a qualifications/proposal for this solicitation are requested to
respond online through our secure E-Procurement portal, Bonfire. Responses can be
submitted at the following link: mansfieldct.bonfirehub.com under the bid title "On Call
Engineering Services". Bidders will be required to create a Bonfire profile before
submittingtheirbid. Step-by-stepinstructionsonhowtoregisterasavendorareavailable
at this website: Vendor Registration. Due to the bid collection change to a secure online
platform, multiple copies of your bid are no longer required. Please upload one (1) copy
of all required bid documentation. Qualifications and proposals will be accepted until
Thursday,August13,2026at2:00pm. Qualifications/proposalsreceivedafterthattime
will not be considered.
1.02: PREPARATION OF PROPOSALS
Proposalsmustbemadeuponformscontainedherein.TheblankspacesintheProposal
must be filled in correctly where indicated. The Bidder must state the prices for which he
proposes to do each item of the work contemplated. In case of discrepancy where both
words and the numerals are requested, the words shall govern. Ditto marks are not
consideredwritingorprintingandshallnotbeused.TheBiddershallsignhis/herProposal
correctly. If the Proposal is made by an individual, his/her name, post office address and
telephone number must be shown. If made by a firm, partnership, or corporation, the
Proposal must be signed by an official of the firm, partnership, or corporation authorized
to sign contracts, and must show the post office address and telephone number of the
firm, partnership, or corporation. Failure to do so may disqualify the bid.
Thebiddershallinsertthepriceperstatedunitandtheextensionsagainsteachunitwhich
he proposed to provide. In the event of a discrepancy between the unit price and the
extension, the unit price shall govern. (If discounts are shown and there is an error in the
extension of the total, the discount offered shall govern.) If the price bid per unit is based
on any unit other than that stated, the bidder shall state the unit on which the unit price is
based.
Each bid must be submitted to the Bonfire platform.
All information shall be entered in ink or by typewriter. Mistakes may be crossed out and
corrections inserted before submission of your bid. The person signing the bid shall initial
corrections in ink.
Corrections and/or modifications received after the closing time specified will not be
accepted.
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1.03 SUBMISSION OF PROPOSALS
All qualifications/proposals can be submitted at the following link:
mansfieldct.bonfirehub.com under the bid title "On Call Engineering Services". Bidders
will be required to create a Bonfire profile before submitting their bid. Step-by-step
instructions on how to register as a vendor are available at this website: Vendor
Registration. Duetothebidcollectionchangetoasecureonlineplatform,multiplecopies
of your bid are no longer required. Please upload one (1) copy of all required bid
documentation.
If any bidder contemplating submitting a qualifications/proposal is in doubt as to the true
meaningofanypartofthesespecifications,hemaysubmitrequestsforinformationand/or
clarification in writing via e-mail to kieferm@mansfieldct.org by July 30, 2026. No
interpretationsastothemeaningoftheplans,specifications,orotherContractDocuments
shall be made to any bidder orally.
A bid will not be accepted if it is received at mansfieldct.bonfirehub.com after the stated
time of opening as indicated in the request. Unsigned bids shall be rejected.
BidSecurityintheformofabidbond,cash,certifiedcheck,treasurer'sorcashier'scheck
payable to the Owner, issued by a responsible bank or trust company, is not required. In
the event that the successful bidder refuses, fails, or is otherwise unable to enter into a
contract for the work with the Owner or is otherwise in default of its bid, the amount of
such bid deposit shall be retained by the Owner as liquidated damages on account of
such default.
The selected contractor shall furnish a performance bond and payment bond in the
amount at least equal to one hundred percent (100%) of the contract price, if required.
Attorneys-in-fact who sign contract bonds must file, with each bond, a certified and
effectivelydatedcopyoftheirpowerofattorney. CertificatesofInsurancemayberequired
and must be furnished by the Contractor prior to any work being performed.
Purchases made the Town are exempt from Fair Trade Laws as well as the payment of
any sales, excise, or Federal Transportation taxes. Such taxes must not be included in
thebidprices. Taxexemptioncertificates,formerchandiseacceptedbytheTown,willbe
completed at the request of the Contractor furnishing the goods and services.
1.04 COST OF BID PREPARATION
The Town shall not reimburse the bidder for the cost of developing, presenting, or
providing any response to this solicitation. Offers submitted for consideration should be
prepared simply and economically, providing adequate information in a straightforward
and concise manner.
1.05 PRE-BID WALK-THROUGH / FAMILIARITY WITH THE WORK
Eachbidderiscautionedtoexaminethespecifications,drawings,samples,etc.pertaining
to the bid to fully acquaint himself with the exact existing conditions relating to the work
and has fully informed himself as to the work involved and the difficulties and restrictions
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attending the performance of this bid. Failure on the part of the bidder to examine all
pertinent documents samples or job areas shall not entitle him to any relief from the
conditionsimposedintheproposal,thespecifications,andthecontract. Unsignedbidsor
bids without an original signature will not be accepted.
At the time of the opening of bids each bidder shall be presumed to have inspected the
work and to have read and to be thoroughly familiar with all of the Contract Documents
(including addenda). The failure or omission of any Bidder to receive or examine any
form, instruction or document shall in no way relieve any bidder from any obligation in
respect to his/her bid.
1.06 ADDENDA AND INTERPRETATIONS
When a bidder desires an interpretation or clarification of any ambiguity in the bidding
documents, he must contact Facilities Management prior to the bid opening. Facilities
Management's interpretation shall be final and will be made known to all bidders
concerned.
If any bidder contemplating submitting a qualifications/proposal is in doubt as to the true
meaningofanypartofthesespecifications,hemaysubmitrequestsforinformationand/or
clarification in writing via e-mail to kieferm@mansfieldct.org by July 30, 2026. No
interpretationsastothemeaningoftheplans,specifications,orotherContractDocuments
shall be made to any bidder orally.
Addenda information will be available online at http://www.mansfieldct.gov. It is strongly
suggestedthatbidderscheckforanyaddendaaminimumofforty-eighthoursinadvance
ofthebiddeadline. Failureofanybiddertoreceiveanysuchaddendumorinterpretations
shall not relieve any bidder from any obligations under his/her bid as submitted. Each
bidderisresponsibleforcheckingtheTown'swebsitetodetermineiftheTownhasissued
anyaddendaand,ifso,tocompleteitsqualifications/proposalinaccordancewiththeRFP
as modified by the addenda. All addenda so issued shall become part of the Contract
Documents. Oral explanations will not be binding on the Town.
1.07 SAMPLES
When samples are requested they shall be delivered by the bidder properly identified at
the time at the bid opening unless the bidding document indicates a different time.
Samples shall be submitted free of charge. Samples will be removed by the bidder at
his/her expense. The Town will not be responsible for any samples which are destroyed
ormutilatedinexamination. Ifsamplesarenotremovedwithinthirty(30)daysafterwritten
noticetotheVendor,theyshallbeconsideredasabandonedandtheTownshallhavethe
right to dispose of them as its own property. The Director of Finance may, at his/her
discretion,holdthesampleorsamplesofthesuccessfulbidderorbidders,forcomparison
with articles delivered on the Purchase Order, or orders issued subsequent to the award.
1.08 ANTI-DISCRIMINATION
The Contractor agrees and warrants that in the performance of this Contract it will not
discriminate or permit discrimination against any person or group of persons on the
grounds of sex, race, color, religion, age marital status, ancestry, national origin, past
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history of mental disorder, mental retardation or physical disability or other basis in any
mannerprohibitedbythelawsoftheUnitedStates,theStateofConnecticut,ortheTown
of Mansfield.
1.09 APPLICABLE LAW
The Contract pursuant to this solicitation shall be governed by, and the Town and
Contractor shall have all remedies all recorded each by the Uniform Commercial Code,
as adopted in the State of Connecticut, except as otherwise provided in such Contract or
inlawspertainingspecificallytotheTown. ThisContractshallbegovernedbythelawsof
the State of Connecticut, and suits pertaining to this contract shall be brought only in
federal or state courts in the State of Connecticut.
1.10 INTERPRETATION OF BIDS
Qualifiedbidsaresubjecttorejectioninwholeorinpart. Aqualifiedbidisdefinedasone
limitingormodifyinganyofthetermsandconditionsand/orspecificationsoftheinvitation
to bid.
Bidders are cautioned to initial erasures, alterations or corrections. Failure to do so may
result in rejection of bids.
Unless limited by the term no substitute, the use of the name of a manufacturer or of any
particular make, model, or brand in describing an item, does not restrict bidders to that
manufacturerorspecificarticle,thismeansbeingusedsimplytoindicatethecharacteror
quality of the article so described; but the article offered must be of such character and
quality that it will serve the purpose for which it is to be used, equally as well as that
specified, and shall be deemed by the Town to be so warranted by the bidder. Bids on
comparable items must clearly slate the exact article being offered, and bidder shall
furnish such other information concerning the article being offered as necessary to
evaluateitsacceptabilityforthepurposeintended. Ifthebidderdoesnotindicatethatthe
article he offers is other than as specified, it will be understood that the bidder is offering
the article exactly as specified.
The Director of Finance reserves the right to reject any or all bids, or the bid for any one
or more commodities or contracted services included in any or all bids, to waive any
Informality in bids and unless otherwise specified, to buy any part or the whole from one
or more bidders when it is to the Town's best interest to do so.
1.11 INTERPERTATION - PAROL EVIDENCE
Thecontractpursuanttothissolicitationisintendedbythepartiesasafinalexpressionof
their agreement and is intended also as a complete and exclusive statement of the terms
of such Contract. No course of prior dealings between the parties and no usage of the
tradeshallberelevanttosupplementorexplainanytermusedinthecontract. Acceptance
or acquiescence in a course of performance rendered under the contract shall not be
relevant to determine the meaning of the contract even though the accepting or
acquiescing party had knowledge of the nature of this performance and opportunity to
object.
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1.12 DELIVERY
All prices bid must be on the basis of F.O.B. destination, inside delivery, unloaded and
assembled unless otherwise indicated in the bidding documents. The contractor shall be
responsible for all freight costs.
It shall be understood and agreed that any and all commodities furnished shall comply
fully with all applicable O.S.H.A., and Federal and State laws and regulations.
Any equipment delivered must be standard new equipment, latest model, except as
otherwise specifically stated in bidding documents. Where any part or nominal
appurtenances of equipment are not described, it shall be understood that all the
equipment and appurtenances which are usually provided in the manufacturer's stock
model shall be furnished.
Delivery must be made as ordered and in accordance with the bidding documents. The
decision of the Director of Finance as to reasonable compliance with delivery terms shall
be final. Burden of proof of delay in receipt of order shall rest with the Contractor.
Commodities shall be securely and properly packed for shipment according to accepted
standard commercial practice, without extra charge for packing cases, bailing or sacks,
the containers to remain the property of the Town unless otherwise stated in the bidding
documents.
1.13 AWARD OF CONTRACT
Award will be made to the lowest responsible qualified bidder.
ABidder,ifrequested,mustbepreparedtopresentevidenceofexperience,ability,service
facilitiesandfinancialstandingnecessarytomeetsatisfactorilytherequirementssetforth
or implied in the bid.
The Director of Finance reserves the right to reject the bid of any bidder in default of any
prior contract or guilty of misrepresentation, or of any company having as its sales agent
or representative, or member of the firm any individual in default or guilty of
misrepresentation.
Anyandallworkwillneedtobeaccomplishedintheprojectedtimeframesputforthinthis
Request for Qualifications/Proposal, or in any attached listing of projects by location and
projected completion work dates. Contract award may be as a package or broken down
by each service based on the best value for the Town of Mansfield.
Each bid will be received, with the understanding that the acceptance in writing by the
DirectorofFinanceoftheoffertofurnishanyorallofthecommoditiesdescribedtherein,
shall constitute a contract between the Bidder and the Town, which shall bind the Bidder
on his/her part to furnish and deliver the commodities at the prices given and in
accordance with conditions of said accepted bid and specifications.
No alterations or variations of the terms of the contract shall be valid or binding upon the
Town unless made in writing and signed by the Director of Finance. The placing, in the
mailtotheaddressgiveninthebidordeliveryofanoticeofawardtoabidderwillconstitute
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noticeofacceptance. WhensorequestedbytheDirectorofFinance,theContractorshall
execute a formal contract with the Town for the complete performance specified therein.
The contract may be terminated or annulled by the Director of Finance upon
nonperformance of contract terms or failure of the Contractor to furnish performance
surety and/or insurance certificates within ten (10) days from date of request. Any
unfulfilled deliveries against such contract may be purchased from other sources at the
Contractor's expense.
Failure of a Contractor to deliver within the time specified or within reasonable time as
interpreted by the Director of Finance or failure to make replacements of rejected
commodities when so requested, immediately or as directed by the Director of Finance,
will constitute authority for the Director of Finance to purchase in the open market, the
commoditiestoreplacethecommoditiesrejectedornotdelivered. TheDirectorofFinance
reservestherighttoauthorizeimmediatepurchasedintheopenmarketagainstrejections
onanycontractwhennecessary. Onallsuchpurchases,theContractoragreespromptly
to reimburse the Town for excess costs occasioned by such purchases. Such purchases
will be deducted from the contract quantities.
However, should public necessity demand it, the Town reserves the right to use or
consume commodities delivered which are substandard in quality, subject to an
adjustment in price to be determined by the Director of Finance.
1.14 BEST CUSTOMER PREFERENTIAL PRICING
The contractor shall reduce the contract price of any good or service for which a contract
award is executed to an amount equal to or lower than any pricing offered to any other
commercial customerorthegeneral public. Thisreduction inpriceshall beapplied when
the goods or services are identical to those contracted for and quantities requested meet
any minimum quantity requirements for such pricing.
1.15 CERTIFICATION
By signature of the proposer, the proposer certifies:
The submission of the offer did not involve collusion or other anticompetitive practices.
Theproposerhadnotgiven,offeredtogive,notintendstogiveatanytimehereafter,any
economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor,
or service to a public servant in connection with the submitted offer. Failure to provide a
validsignatureaffirmingthestipulationsrequiredbythisclauseshallresultintherejection
of the offer. Signing the offer with a false statement shall void the offer, any resulting
Contract and may be subjected to legal remedies by law.
The proposer submitting the offer hereby certifies that the Individual signing the offer
and/or Contract is an authorized agent for the proposer and has the authority to bind the
proposer to the contract.
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1.16 CLAYTON ACT ASSIGNMENT OF RIGHTS
TheContractorand/orSubcontractoroffersandagreestoassigntotheTownofMansfield
all rights, responsibilities and interest in all causes of action it may have under Section 4
oftheClaytonAct.15U.S.C.Section15,orunderConnecticutGeneralStatutes35-24et.
seq., as amended, rising out of the purchase of services, property, or intangibles of any
kind pursuant to the Agreement, or Subcontracts thereunder. This assignment shall be
made and become effective at the time the Town awards or accepts such Agreement,
without further acknowledgment by the parties. In the alternative, at the option of the
Town, the Contractor and/or Subcontractor agrees to pay to the Town its proportionate
share of recoveries for antitrust violations which relate to purchases pursuant to this
Contract, or Subcontracts hereunder. The Contractor and/or Subcontractor agree
promptly to notify the Director of Finance of the Town of Mansfield of suspected antitrust
violations and claims.
1.17 CONTRACT
Thecontractpursuanttothissolicitationshallbebasedupontherequestforbidissuedby
the Town and the offer submitted by the Contractor in response to the request for bid.
The offer shall substantially conform to the terms, conditions, specifications and other
requirements set forth within the text of the request for bid. The Town reserves the right
to clarify any contractual terms with the concurrence of the Contractor. However, any
substantial nonconformity in the offer, as determined by the Town Director of Finance,
shall be deemed nonresponsive and the offer rejected.
Such contract shall contain the entire agreement between the Town and the Contractor
relating to this requirement and shall prevail over any and all previous Agreements,
contract, proposals, negotiations, purchase orders or master Agreements in any form.
1.18 CONTRACT AMENDMENTS
The contract pursuant to this solicitation shall be modified only by a written contract
amendmentsignedbytheTownDirectorofFinanceandpersonsdulyauthorizedtoenter
into contracts on behalf of the Contractor.
1.19 GRATUITIES
The Town may, by written notice to the Contractor, cancel the contract if it is found that
gratuities, in the form of entertainment, gifts or otherwise, were offered or given by the
Contractor or any agent or representative or the Contractor, to any officer or employee or
the Town amending, or the making of any determinations with respect to the performing
of such contract. In the event this contract is canceled by the Town pursuant to this
provision, the Town shall be entitled, in addition to any other rights and remedies, to
recover or withhold from the Contractor the amount of the gratuity.
1.20 INSURANCE
The Contractor shall procure and maintain insurance against claims for injuries or losses
to persons or property that are alleged to have arisen in connection with activities of the
Contractor and any agents, representatives, subcontractors or employees. Insurance
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