RFP #007-2027
Cindy Scholten, Purchasing Agent
City of Springfield
Division of Purchases
218 E. Central
Springfield, MO 65802
CITY OF SPRINGFIELD, MISSOURI
DIVISION OF PURCHASES
Date Issued: July 6, 2026
Email: cindy.scholten@springfieldmo.gov
Telephone Number: 417-864-1594
REQUEST FOR PROPOSAL #007-2027
TITLE-SIGNATURE PAGE
The City of Springfield will accept electronically submitted proposals through its’ e-bidding service provider, Euna OpenBids (formerly DemandStar),
from qualified persons or firms interested in providing the following:
AIRPORT DIGITAL DISPLAY
PROPOSALS MUST BE UPLOADED INTO THE EUNA OPENBIDS (FORMERLY DEMANDSTAR) E-BIDDING SYSTEM PRIOR TO 3:00 P.M.
(CST) ON WEDNESDAY, JULY 22, 2026. Proposals will be opened by the Buyer listed above. Only the names of Offerors will be read aloud publicly
at the specified proposal opening date and time via teleconference. To participate, dial (605) 313-9683. Then, enter access code 3394500.
• Proposals shall be submitted on the forms provided and may be manually, electronically, or digitally signed by the individual authorized to
legally bind the company. Offeror must complete, execute, and submit all Pages identified with “RETURN THIS PAGE” of this RFP
document to be deemed responsive and considered for award. Failure to do so may render your proposal non-responsive.
• Proposals received after the opening date and time shall not be considered.
• The attached Terms and Conditions shall become part of any contract resulting from this request for proposal.
• The cutoff for any questions pertaining to this RFP is July 13, 2026, at 5:00 P.M. (CST). Any questions shall be submitted in writing to the
buyer identified above.
• HAND DELIVERED, FAXED, OR EMAILED PROPOSALS WILL NOT BE ACCEPTED.
A pre-proposal conference is scheduled for Thursday, July 9, 2026, at 9:00 A.M. (CST). The pre-proposal conference shall occur in person in the
Board Room at Springfield-Branson National Airport, 2300 N. Airport Blvd, Springfield, MO 65802. Following the conference, attendees can tour
the facility. All interested Offerors are encouraged to participate.
The undersigned certifies that they have the authority to bind the Offeror in a contract to supply the service or commodity in accordance with all terms and
conditions contained herein. Please type or print the information below.
Offerors are REQUIRED to complete, sign, and return this form with their submittal.
NOTE: All businesses doing business in the State of MO should be registered with the Missouri Secretary of State. Upon MO registration, a charter
number is issued and should be identified below. If your business is exempt, the exemption number should be referenced below, in lieu of a charter
number.
Company Name
Authorized Person (Print)
Address
City/State/Zip
Telephone #
Email Address
Fax #
Signature
Title
Date
Tax ID #
State of Missouri Charter Number or Exemption Number
Revised: BC: 02/04/2026
Reviewed by Law: 03/06/2024
Page 1 of 60
RETURN THIS PAGE
LEGAL NOTICE:
REQUEST FOR PROPOSAL #007-2027
RFP #007-2027
The City of Springfield will electronically accept submitted proposals through its’ e-bidding service provider, Euna OpenBids (formerly
DemandStar) from qualified persons or firms interested in providing the following: AIRPORT DIGITAL DISPLAY
VENDOR NOTE 1: To register with Euna OpenBids (formerly DemandStar) go to: https://www.demandstar.com/registration
VENDOR NOTE 2: For information on how to navigate Euna OpenBids (formally DemandStar) go to:
https://network.demandstar.com/agency-support-2/
VENDOR NOTE 3: If you have issues registering or uploading a proposal, please contact Euna OpenBids (formerly DemandStar) toll-
free at (866) 273-1863. Euna OpenBids (formerly DemandStar) office hours are 8:00 A.M. to 7:00 P.M. Central Time, Monday through
Friday. You can also contact the Division of Purchases at (417) 864-1620 or the Buyer stated on the Title-Signature Page of this
solicitation document between the hours of 8:00 A.M. to 5:00 P.M. Central Time, Monday through Friday.
It is strongly recommended that Offerors register with Euna OpenBids (formerly DemandStar) as soon as possible to ensure your ability
to provide a response to this solicitation by the due date and time.
Proposals must be received electronically in the City’s e-bidding service provider Euna OpenBids (formerly DemandStar) by 3:00 P.M. (CST),
on WEDNESDAY, JULY 22, 2026. Proposals will be read aloud publicly at the specified opening date and time via teleconference. To
participate, dial (605) 313-9683. Then, enter access code 3394500.
Proposal documents and any addendums are available via the following methods:
1. By accessing the City’s e-bidding service, Euna OpenBids (formerly DemandStar):
https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029
2. By accessing the Division of Purchases’ webpage: https://www.springfieldmo.gov/bids.aspx
A pre-proposal conference is scheduled for Thursday, July 9, 2026, at 9:00 A.M. (CST). The pre-proposal conference shall occur in
person in the Board Room at Springfield-Branson National Airport, 2300 N. Airport Blvd, Springfield, MO 65802. Following the
conference, attendees can tour the facility. All interested Offerors are encouraged to participate.
A site tour will be conducted immediately following the conference. All interested Offerors are encouraged to attend.
Prevailing Wage is applicable on public works construction projects valued at more than $75,000.00, such as bridges, roads, and
government buildings. All wages paid for public works construction projects valued at more than $75,000.00 under this Contract shall
comply with requirements of the prevailing wage law of the State of Missouri, Secs 290.210 and 290.230 et seq., RSMo., as amended
by the Division of Labor Standards, State of Missouri, and regulations promulgated by the Division of Labor.
For any contract for services greater than $5,000, the successful Offeror shall comply with § 285.530, RSMo., as amended, and (1)
provide by sworn affidavit affirmation that it does not knowingly employ any person who is an unauthorized alien and (2) provide
documentation affirming its enrollment and participation in a federal work authorization program with respect to the employees
working in connection with this contract. The required documentation affirming enrollment must be from the federal work
authorization program provider. A letter from the Service Provider reciting compliance is not sufficient. A signed and notarized Work
Authorization Affidavit and the Electronic Signature Page from the E-Verify program shall be provided prior to the issuance of a contract.
Revised: 02/04/2026
Reviewed by Law: 03/06/2024
TABLE OF CONTENTS
Page 2 of 60
Cover Title-Signature Page
Legal Notice
Table of Contents
Description of Project and Services Required
1.0 Introduction
2.0 Scope of Services
3.0 Deliverable Milestone
4.0 Service Levels
5.0 Timeline for RFP Process and Project Completion
PART I
PART II
Standard Instructions to Offerors and Conditions of Request for Proposal
1.0 Definitions and Interpretations
2.0 Preparation of Proposals
3.0 Submission of Proposals
4.0 Legal Name and Signature
5.0 Modifications, Corrections, or Withdrawal of Proposals
6.0 Clarification and Addenda
7.0 Responsive and Responsible Offeror
8.0 Reserved Rights
9.0 The Right to Audit
10.0 Right to Protest
11.0 Ethical Standards
12.0 Applicable Law
13.0 Jurisdiction
14.0 Collusion
15.0 Conflict
16.0 Debarment and Suspension Status
17.0 RFP Forms
18.0 Payment Terms
19.0 Regulations
20.0 Proposal Opening
21.0 Request for Additional Information
22.0 Contract Documents
23.0 Ownership of Documents
24.0 Confidentiality of Documents
25.0 Equal Opportunity Clause
26.0 Business License
27.0 Nonresident/Foreign Contractors
28.0 Certificate of Compliance with Section 34.600 RSMo., et seq. (Anti-Discrimination Against Israel Act)
29.0 Local Preference
Format, Content, and Submission of Proposals
1.0 Forms and Attachments
2.0 Proposal Due Date
3.0 Addenda
4.0 Selection Process
5.0 Awards
6.0 Budgetary Constraints
7.0 Order of Precedence
8.0 Affidavit for Service Contracts
9.0 Open Competition
Revised: 02/04/2026
Reviewed by Law: 03/06/2024
PART III
Page 3 of 60
RFP #007-2027
10.0 Additional Purchases by Other Public Entities
11.0 Work Authorization Affidavit and E-Verify
12.0 Insurance Requirements
13.0 Compliance
14.0 Safety Training Equipment
15.0 15.0 License and Permits
16.0 Sample Contract
17.0 Renewal Option
18.0 Prevailing Wage
19.0 Bonds
20.0 Questions Regarding Specifications or Proposal Process
21.0 Criteria for Award
Enclosure I, Proposal Ranking Score Sheet
Enclosure II, Interview Ranking Score Sheet
Enclosure III, Table of Contents for Submittal
Form No. 1: Provider Profile
Form No.2: Key Outside Consultants
Form No. 3: List of References and Experience
Form No. 4: Personnel Qualifications
Form No. 5: Project Approach Narrative
Form No. 6: Pricing
Form No. 7 Affidavit of Compliance
Form No. 8 Certification Regarding Potential Conflicts of Interest
Form No. 9 Certification of Compliance with Section 34.600 RSMo., et. seq.
Form No. 10 Certification of Signature Authority Form
Form No. 11 Sample Performance Bonds
Form No. 12 Sample Payment Bond for Labor and Materials
Form No. 13 Statement of “No Proposal”
Insurance Requirements
Standard Terms and Conditions
Technical Requirements
PART IV
PART V
PART VI
Software as-a-Service Terms and Conditions
PART VII
ATTACHMENTS
Current Prevailing Wage and Incremental Increase No. 33
EXHIBITS
RFP #007-2027
Revised: 02/04/2026
Reviewed by Law: 03/06/2024
Page 4 of 60
PART I
DESCRIPTION OF PROJECT AND SERVICES REQUIRED
RFP #007-2027
1.0 INTRODUCTION/DESCRIPTION OF PROJECT/SERVICES:
The City of Springfield Springfield-Branson National Airport (“SGF” or “Airport”) is seeking proposals from qualified firms for the
procurement, configuration, and installation of seven (7) LED digital signs to be installed in the Airport terminal (detailed in
Exhibit A). The signs shall include Content Management System (CMS). The capabilities of the equipment needed are further
detailed in the Scope of Services below. The Service Provider shall furnish all necessary labor, material, tools, equipment,
hardware, software, and training to install and maintain the content management system and supporting hardware at SGF.
The system shall be designed in a way that features a modern and intuitive user interface. CMS should be presented via a
graphical or web-interface design so it will function for non-technical users with as little manual intervention as possible.
Specifically, a modern hosted or cloud-based (no on-site primary server) solution is required, with system configuration and
content management done through a secure web interface or software client accessible by authorized users on the appropriate
data network.
In addition to the procurement and installation of the hardware, SGF is seeking proposals for a five-year maintenance agreement,
also detailed in the Scope of Services.
2.0 SCOPE OF SERVICES
2.1 SPRINGFIELD-BRANSON NATIONAL AIRPORT SECURITY REQUIREMENTS
2.1.1 The Service Provider shall adhere to all Federal and State regulations and ordinances and the Airport Security Plan
as amended.
2.1.2
Service Providers working on site are required to obtain a SIDA/Non-Movement Area Badge. The badge fee of
thirty dollars ($30.00) per badge shall be the responsibility of the Service Provider. All personnel must obtain an
Airport Identification Badge prior to work being performed. Airport Identification Badge fees are non-refundable.
2.1.3 Service Providers working on site are required to have a valid state-issued driver’s license.
2.1.4
Service Providers on site are required to complete a fingerprint background check to screen for Disqualifying
Criminal Offenses in accordance with Transportation Security Regulation 1542.209(d). The fee of fifty dollars
($50.00) per background check shall be the responsibility of the Service Provider.
2.1.5 Service Providers on site are required to complete an online training course provided by the Springfield-Branson
National Airport.
2.2 SYSTEM REQUIREMENTS AND SCOPE OF SERVICE
2.2.1
Provide, configure, and install seven (7) LED digital signs, at prescribed locations. The Airport will evaluate the cost
per display from each bidder and will determine how many displays and sizes with assistance from the successful
bidder. Proposed locations:
2.2.1.1 Terminal Front – Two (2) indoor LED displays approximately 100”H by 200”W or similar.
2.2.1.2 Pre-security – One (1) indoor LED display approximately 80”H by 120”W or similar.
2.2.1.3 Gate 1 Wall - One (1) indoor LED display approximately 100”H by 60”W or similar.
2.2.1.4 Column Wraps Gate 4, between Gate 5/7, between Gate 8/10) – Three (3) indoor LED display column wraps
approximately 82”H by 152” W or similar.
Revised: 02/04/2026
Reviewed by Law: 03/06/2024
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
