2026-2027 E-Rate Cabling Project

Location:	Mississippi
Posted:	Dec 19, 2025
Due:	Feb 10, 2026
Agency:	State Government of Mississippi
Type of Government:	State & Local
Category:	60 - Fiber Optics Materials and Components, Assemblies and Access. J - Maintenance, Repair, and Rebuilding of Equipment
Solicitation No:	1513-20251218081831 WVSD
Publication URL:	To access bid details, please log in.

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Request for Proposal

2026-2027 E-Rate Fiber Cabling Project

Water Valley School District

NOTICE TO BIDDERS

Notice is hereby given to interested bidders that the Water Valley School District will receive written, sealed

bids until the hour of 9:00 AM on February 10, 2026, at the Water Valley School District Central office at 544

Market, Water Valley, MS. Bids will be opened at 10AM on February 10, 2026 in the Boardroom or other

designated area of the Water Valley School District Central Office.

2026-2027 E-Rate Cabling Project

The Water Valley School District wishes to replace the fiber infrastructure at all schools in the district. The

project will also include installing an IDF and a 24 port PoE+ switch in the multipurpose building at WVHS.

The proposal must guarantee performance sufficient to fulfill the needs of the Water Valley School District as

requested within this RFP. After implementation of the successful vendor's proposal, if additional

equipment, cabling or labor is needed, the vendor will bear all costs necessary to satisfy the requirements of

this RFP. There should be no recurring costs for further functionality.

A single bidder will be chosen to complete this project.

CLARIFICATION

If after the completion of this project, during normal operation of the network, the District discovers that the

fiber network will not allow for the specifications required in this RFP as stated in paragraph three in page

one of this document, then the vendor will be required to do whatever is necessary to meet the

specifications with no additional cost to the Water Valley School District.

GENERAL

Provide internal connections as specified herein.

The specifications herein are provided to convey the intent of the systems and upgrades and do not indicate

every cable or component necessary for the complete system that the proposing vendor shall provide.

Prices quoted shall be all-inclusive (including all applicable taxes, shipping costs, installation of equipment,

training, technical support and trash removal) and represent complete installation and integration with the

existing network where necessary. Prices quoted in the vendor’s response will remain in effect for a period

of twelve (12) months from the time of the contract signing.

Omissions in the proposal of any provision herein described shall not be construed as to relieve the vendor

of any responsibility or obligation to the complete and satisfactory delivery, operation and support of any

services.

Should the vendor have questions or find discrepancies in, or omissions from this RFP, or shall be in doubt of

its meaning, the vendor shall at once notify Water Valley School District. All questions should be addressed

to Rogers Smith as outlined below. The preferred mode of contact is via email.

Rogers Smith

Technical Coordinator

rssmith@wvsdschools.com

662-473-1203

Questions must be submitted to the email address rsmith@wvsdschools.com. If a response is not received

within 24 hours, it is the responsibility of the respondent to call Rogers Smith at 662-473-1203 (office) to

confirm receipt of the message.

All questions and responses will be posted immediately on the District’s E-Rate RFP Procurement page at

www.wvsdonline.com. It is the sole responsibility of the respondent to visit this page prior to bid submission

to ensure they have the latest information. Any modifications or clarifications will be posted as an

addendum on the Water Valley School District website. Addendums may also be requested by email from

any respondents after the walkthrough is completed.

CALENDAR OF EVENTS

470 Filed and RFP Publication

Walk throughs

Sealed bid deadline

Dec 18, 2025

January 12, 2026 - February 6, 2026

9AM, February 10, 2026

Basis of Award:

• E-rate approval by USAC

• Provider must have current USAC SPAC.

• References of at least three installations of similar application size, complexity, and

infrastructure design and installation method as proposed.

• Helpdesk and Network Management System

• Knowledge of Water Valley Schools IT Environment

• As per USAC rules, price will be the largest factor in determining the winning bid

Vendor preferred qualifications:

• Certified Information System Security Professional Certification (CISSP Certification)

• Experience working with HP/Aruba Switches

• Minimum 5 years in business

SERVICE PROVIDER'S RESPONSIBILITIES

1.Provision

The Service Provider must provide all supervision, tools, equipment, hardware and wiring materials

as specified; transportation, unloading, inspecting, and keeping inventory as specified in attached

contract documents. Whenever in the Contract the terms "provide, furnish, supply, install, etc.”, can

be interpreted as requiring the Service Provider both to furnish and/or install materials, unless

specific provisioning/installation of the materials by the District is denoted.

2.Ceiling Tiles

Provide for the removal and reinstallation of all ceiling tiles as needed. Any broken ceiling tiles will

be replaced with equal or better quality of the damaged ceiling tiles.

3.Identification

The Service Provider will identify to the district any work necessitating cutting into or through any

part of the building structure such as girders, beams, concrete, tile floors or partition ceilings.

4.Damage

The Service Provider will be responsible for repairs of damage to the building, roads, equipment,

existing cable, or property. The Service Provider will promptly report to a representative of the

District any such damage to the building, roads, equipment, existing cable, or property that may

occur while performing work in the facilities.

5.Installation

Install the wire, cable, and/or associated hardware in accordance with the manufacturer’s

specifications. All cabling and equipment shall be sufficiently labeled such that the equipment

designation or purpose, interconnections and cabling endpoints can be easily determined

6.Test and Inspections

Conduct tests and inspections in the presence of the district technical representative after

installation has been completed in order that the District may be assured that the requirements for

the installation are met.

7.Completion Notification

Promptly notify the District designated contact of completion of all work.

8.Defects

The Service Provider will promptly correct all defects for which the Service Provider is responsible.

9.The District Contact

The Service Provider must coordinate all work with the District designated contact.

10.Cleanup

Upon completion of the work each day, the Service Provider must remove all tools, equipment,

rubbish and debris from the premises and must leave the premises clean and neat and in the same

condition as it was found.

11.Subcontractors

The Service Providers may use subcontractors to perform work. However, all responsibilities rest

with the Service Provider and the District must be notified when a subcontractor has to be used.

12.Testing

The Service Provider will provide the District with complete detailed test results. The test results

must be delivered to the District before payment.

13.Codes, Standards, and Ordinances

All work shall conform to the latest edition of the National Electrical Code, the Building Code, and

all local codes and ordinances, as applicable. ANSI/TIA/EIA-568-A and ANSI/EIA/TIA-569 shall be

adhered to during all installation activities. Methodologies outlined in the latest edition of the BICSI

Telecommunications Distribution Methods Manual shall also be used during all installation

activities. Should conflicts exist with the foregoing, the authority having jurisdiction for

enforcement will have responsibility for making interpretation

14.Safety

The Service Provider shall take the necessary precautions and bear the sole responsibility for the

safety of the methods employed in performing the work. The Service Provider shall at all times

comply with the regulations set forth by federal, state, and local laws; rules; and regulations

concerning “OSHA”, and all applicable state labor laws, regulations, and standards. The Service

Provider shall indemnify and hold harmless the District from and against all liabilities, suits,

damages, costs, and expenses (including attorney’s fees and court costs) that may be imposed on

the District because of The Service Provider, subcontractor, or supplier’s failure to comply with the

regulations stated herein.

15.Patents and Royalties

The Service Provider, without exception, shall indemnify and hold harmless the District and its

employees from any liability of any nature or kind, including costs and expenses for or on account

of any trademarked, copyrighted, patented, or non-patented invention, process, or article

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Smart Number	1513-20251218081831 WVSD	Advertised Date	12/19/2025 12:00 PM
RFx #	3170034665	Submission Date	02/10/2026 9:00 AM
RFx Status	Open	Major Procurement Category	INFORMATION TECHNOLOGY (IT)
RFx Opening Date	N/A	Sub Procurement Category	EQUIPMENT - TECHNOLOGY
RFx Type	MDA - RFx
Agency	MPTAP
RFx Description	Notice is hereby given to interested bidders that the Water Valley School District will receive written, sealed bids until the hour of 9:00 AM on February 10, 2026, at the Water Valley School District Central office at 544 Market, Water Valley, MS. Bids w

PRODUCT CATEGORY	PRODUCT DESCRIPTION
28569	Misc. Elec Equip

2026-2027 E-Rate Cabling Project

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