State Road 85 at Garden Street Intersection Improvements

CITY OF CRESTVIEW
FLORIDA
STATE ROAD 85 AT GARDEN STREET
Intersection Improvements
Prepared For:
Mayor JB Whitten
Councilor Precinct 1 - Dusty Allison
Councilor Precinct 2 - Sylvester Echols
Councilor Precinct 3 - Doug Capps
Councilor Group 1 - At Large - Shannon Hayes
Councilor Group 2 - At Large - Brandon Frost
Jessica Leavins, City Manager
Kyle Lusk, PE, Project Manager
JULY 2026
Prepared By:
P E & C , I .
ANHANDLE NGINEERING ONSTRUCTION NC
4277 Lafayette St
Marianna, FL 32446
(850) 526-2291
FDOT FINANCIAL PROJECT ID # 457091-1-54-01

Table of Contents
Bidding and Contract Requirements
C-111 Advertisement
C-200 Instructions to Bidders
C-410 Bid Form
C-430 Bid Bond
C-510 Notice of Award
C-520 Agreement Between Owner and Contractor
C-550 Notice to Proceed
C-610 Performance Bond
C-615 Payment Bond
C-620 Application for Payment
C-625 Certificate of Substantial Completion
C-641 Certificate of Final Completion
C-700 Standard General Conditions
C-800 Supplementary Conditions
C-940 Work Change Directive
C-941 Change Order Form
Supplemental Bidder Requirements
Exhibit 1 - Statement of No Proposal
Exhibit 2 - References
Exhibit 3 - Proposer Qualification Form
Exhibit 4 - Submission Checklist
Exhibit 5 - Public Access Form
Exhibit 6 - MBE Certification
Unless otherwise indicated or modified on the plans or specifications all work shall be in accordance with the City
of Crestview Engineering Standards Manual and the Florida Department of Transportation FY2026-2027 Standard
Specifications for Road and Bridge Construction, supplements, and special provisions thereto.
Bid Documents
COMPONENTS OF BID
CONSTRUCTION PLANS INCLUDING:
ROADWAY
DRAINAGE
SIGNING & MARKING
SIGNALIZATION
UTILITY ADJUSTMENTS
GEOTECHNICAL ENGINEERING REPORT
STRAIN POLE DESIGN CALCULATIONS
STRAIN POLE DESIGN DRAWINGS
FDOT Access Permit 2026-A-395-00046
i

City of Crestview
Project No. 26-08-06-PS
State Road 85 at Garden Street Intersection Improvements
ADVERTISEMENT FOR BIDS
Sealed Bids for the construction of the State Road 85 at Garden Street Intersection Improvements will
be received by the Crestview City Council at city hall located at 198 N. Wilson Street, Crestview, FL,
until 2:00 PM local time on August 6, 2026, at which time the Bids received will be "publicly" opened
and read. This project consists of the construction of a northbound right turn lane, a southbound left
turn lane, and a connection to Industrial Drive. Reconstruction of the existing signal features and
incidental construction including drainage, utility adjustments, signing & marking, and fiber optic
interconnect are included. An FDOT Access Permit has been obtained for the proposed work and the
contractor shall comply with all provisions of the permit. A Non-mandatory Pre-Bid Meeting will be
held July 20, 2026, at 10:00 AM local time, Crestview City Hall, Council Chambers, 198 N. Wilson St.,
Crestview, FL 32536.
Bids will be received for a single prime Contract. Bids shall be on a lump sum basis and awarded based
on the lump sum of the unit prices. The contractor must be FDOT pre-qualified in the following work
classes for the bid to be accepted:
7 - Drainage
10 - Flexible Paving
11 - Grading
12 - Grassing, Seeding and Sodding
28 - Pavement Marking
38 - Roadway Signing
39 - Traffic Signal
40 - Sidewalk
Direct all questions to:
City of Crestview - City Hall
Attn: Heather Sutton
PO Box 1209
198 N Wilson Street
Crestview, FL 32536
Ph. (850) 682-1560
Fax: (850) 682-8077
Email: procurementoffice@cityofcrestview.org
The Issuing Office for the Bidding Documents is:
City of Crestview - City Hall
Attn: City Clerk - Natasha Peacock
PO Box 1209
198 N Wilson Street
Crestview, FL 32536
Ph. (850) 682-1560
Fax: (850) 682-8077
Email: cityclerk@cityofcrestview.org
Prospective Bidders may examine the Bidding Documents at the Issuing Office on Mondays through
Thursdays between the hours of 8 a.m. to 5 p.m. or Fridays between the hours of 8 a.m. to 11 a.m. and
EJCDC(R) C-111, Suggested Advertisement for Bids for Construction Contracts.
Copyright (C) 2013 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved. Page 1

may obtain copies of the Bidding Documents from the Issuing Office as described below.
Bidding Documents may be obtained from the Issuing Office during the hours indicated above, online at
www.cityofcrestview.org, or through Central Bidding at www.centralbidding.com. For assistance with
the electronic bidding process, please contact Central Bidding at (225) 810-4814. Bidding Documents are
available as Portable Document Format (PDF) files, e-mailed free of charge. Alternatively, printed
Bidding Documents may be obtained from the Engineer of Record's Office either via in-person pick-up or
via mail, upon Engineer Office's receipt of payment for the Bidding Documents.
The nonrefundable cost of printed Bidding Documents is $_250_ per set, payable to "Panhandle
Engineering & Construction, Inc.", plus a non-refundable shipping charge. Upon Issuing Office's receipt
of payment, printed Bidding Documents will be sent via the prospective Bidder's delivery method of
choice; the shipping charge will depend on the shipping method chosen. The date that the Bidding
Documents are transmitted by the Issuing Office will be considered the prospective Bidder's date of
receipt of the Bidding Documents. Partial sets of Bidding Documents will not be available from the
Issuing Office. Neither Owner nor Engineer will be responsible for full or partial sets of Bidding
Documents, including Addenda if any, obtained from sources other than the Issuing Office.
Bid security shall be furnished in accordance with the Instructions to Bidders.
Owner(s): City of Crestview, Florida Department of Transportation
By: Natasha Peacock Title: City Clerk
Date: August 6, 2026
The City of Crestview reserves the right to accept or reject, in part or in total, any or all proposals and to
waive any informalities as deemed in the best interest of the City. All proposals must be marked on the
outside of the envelope with the proposer's name, the time and date of the opening. It shall be the
bidders' responsibility to ensure that proposals are delivered to the above address at the appointed
time.
The City of Crestview, Florida does not discriminate on the basis of race, color, national origin, sex,
religion, age, and handicapped status in employment or provision of service.
+ + END OF ADVERTISEMENT FOR BIDS + +
EJCDC(R) C-111, Suggested Advertisement for Bids for Construction Contracts.
Copyright (C) 2013 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved. Page 2

INSTRUCTIONS TO BIDDERS
TABLE OF CONTENTS
Page
Article 1 - Defined Terms.............................................................................................................................. 1
Article 2 - Copies of Bidding Documents ...................................................................................................... 1
Article 3 - Qualifications of Bidders .............................................................................................................. 1
Article 4 - Site and Other Areas; Existing Site Conditions; Examination of Site; Owner's Safety Program;
Other Work at the Site .................................................................................................................................. 1
Article 5 - Bidder's Representations ............................................................................................................. 3
Article 6- Interpretations and Addenda ....................................................................................................... 4
Article 7 - Bid Security .................................................................................................................................. 4
Article 8 - Contract Times ............................................................................................................................. 5
Article 9 - Liquidated Damages .................................................................................................................... 5
Article 10 - Substitute and "Or-Equal" Items ............................................................................................... 5
Article 11 - Subcontractors, Suppliers, and Others ...................................................................................... 5
Article 12 - Preparation of Bid ...................................................................................................................... 6
Article 13 - Basis of Bid ................................................................................................................................. 6
Article 14 - Submittal of Bid ......................................................................................................................... 7
Article 15 - Modification and Withdrawal of Bid ......................................................................................... 7
Article 16 - Opening of Bids .......................................................................................................................... 8
Article 17 - Bids to Remain Subject to Acceptance ...................................................................................... 8
Article 18 - Evaluation of Bids and Award of Contract ................................................................................. 8
Article 19 - Bonds and Insurance ................................................................................................................. 8
Article 20 - Signing of Agreement ................................................................................................................ 9
EJCDC(R) C-200, Suggested Instructions to Bidders for Construction Contracts.
Copyright (C) 2013 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved. Page i

ARTICLE 1 - DEFINED TERMS
1.01 Terms used in these Instructions to Bidders have the meanings indicated in the General
Conditions and Supplementary Conditions. Additional terms used in these Instructions to
Bidders have the meanings indicated below:
A. Issuing Office - The office from which the Bidding Documents are to be issued.
ARTICLE 2 - COPIES OF BIDDING DOCUMENTS
2.01 Complete sets of the Bidding Documents may be obtained from the Issuing Office in the number
and format stated in the advertisement or invitation to bid.
2.02 Complete sets of Bidding Documents shall be used in preparing Bids; neither Owner nor
Engineer assumes any responsibility for errors or misinterpretations resulting from the use of
incomplete sets of Bidding Documents.
2.03 Owner and Engineer, in making copies of Bidding Documents available on the above terms, do
so only for the purpose of obtaining Bids for the Work and do not authorize or confer a license
for any other use.
ARTICLE 3 - QUALIFICATIONS OF BIDDERS
3.01 To demonstrate Bidder's qualifications to perform the Work, after submitting its Bid and within
[__5___] days of Owner's request, Bidder shall submit (a) written evidence establishing its
qualifications such as financial data, previous experience, and present commitments, and (b) the
following additional information:
A. Evidence of Bidder's authority to do business in the state where the Project is located.
B. Bidder's state or other contractor license number, if applicable.
C. Subcontractor and Supplier qualification information; coordinate with provisions of Article
12 of these Instructions, "Subcontractors, Suppliers, and Others."
D. Bidder's underground utility and excavation contractor license number
E. Other required information regarding qualifications
3.02 A Bidder's failure to submit required qualification information within the times indicated may
disqualify Bidder from receiving an award of the Contract.
3.03 No requirement in this Article 3 to submit information will prejudice the right of Owner to seek
additional pertinent information regarding Bidder's qualifications.
3.04 Bidder is advised to carefully review those portions of the Bid Form requiring Bidder's
representations and certifications.
ARTICLE 4 - SITE AND OTHER AREAS; EXISTING SITE CONDITIONS; EXAMINATION OF SITE; OWNER'S
SAFETY PROGRAM; OTHER WORK AT THE SITE
4.01 Site and Other Areas
A. The Site is identified in the Bidding Documents. By definition, the Site includes rights-of-
way, easements, and other lands furnished by Owner for the use of the Contractor. Any
additional lands required for temporary construction facilities, construction equipment, or
EJCDC(R) C-200, Suggested Instructions to Bidders for Construction Contracts.
Copyright (C) 2013 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved. Page 1

storage of materials and equipment, and any access needed for such additional lands, are
to be obtained and paid for by Contractor.
4.02 Existing Site Conditions
A. Subsurface and Physical Conditions; Hazardous Environmental Conditions
1. The Supplementary Conditions identify:
a. those reports known to Owner of explorations and tests of subsurface conditions
at or adjacent to the Site.
b. those drawings known to Owner of physical conditions relating to existing surface
or subsurface structures at the Site (except Underground Facilities).
c. reports and drawings known to Owner relating to Hazardous Environmental
Conditions that have been identified at or adjacent to the Site.
d. Technical Data contained in such reports and drawings.
2. Owner will make copies of reports and drawings referenced above available to any
Bidder on request. These reports and drawings are not part of the Contract
Documents, but the Technical Data contained therein upon whose accuracy Bidder is
entitled to rely, as provided in the General Conditions, has been identified and
established in the Supplementary Conditions. Bidder is responsible for any
interpretation or conclusion Bidder draws from any Technical Data or any other data,
interpretations, opinions, or information contained in such reports or shown or
indicated in such drawings.
3. If the Supplementary Conditions do not identify Technical Data, the default definition
of Technical Data set forth in Article 1 of the General Conditions will apply.
B. Underground Facilities: Information and data shown or indicated in the Bidding Documents
with respect to existing Underground Facilities at or contiguous to the Site are set forth in
the Contract Documents and are based upon information and data furnished to Owner and
Engineer by owners of such Underground Facilities, including Owner, or others.
C. Adequacy of Data: Provisions concerning responsibilities for the adequacy of data furnished
to prospective Bidders with respect to subsurface conditions, other physical conditions, and
Underground Facilities, and possible changes in the Bidding Documents due to differing or
unanticipated subsurface or physical conditions appear in Paragraphs 5.03, 5.04, and 5.05
of the General Conditions. Provisions concerning responsibilities for the adequacy of data
furnished to prospective Bidders with respect to a Hazardous Environmental Condition at
the Site, if any, and possible changes in the Contract Documents due to any Hazardous
Environmental Condition uncovered or revealed at the Site which was not shown or
indicated in the Drawings or Specifications or identified in the Contract Documents to be
within the scope of the Work, appear in Paragraph 5.06 of the General Conditions.
4.03 Site Visit and Testing by Bidders
A. Bidder shall conduct the required Site visit during normal working hours, and shall not
disturb any ongoing operations at the Site.
B. Bidder is not required to conduct any subsurface testing, or exhaustive investigations of
Site conditions.
C. On request, and to the extent Owner has control over the Site, and schedule permitting,
the Owner will provide Bidder access to the Site to conduct such additional examinations,
EJCDC(R) C-200, Suggested Instructions to Bidders for Construction Contracts.
Copyright (C) 2013 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved. Page 2

investigations, explorations, tests, and studies as Bidder deems necessary for preparing and
submitting a successful Bid. Owner will not have any obligation to grant such access if doing
so is not practical because of existing operations, security or safety concerns, or restraints
on Owner's authority regarding the Site.
D. Bidder shall comply with all applicable Laws and Regulations regarding excavation and
location of utilities, obtain all permits, and comply with all terms and conditions established
by Owner or by property owners or other entities controlling the Site with respect to
schedule, access, existing operations, security, liability insurance, and applicable safety
programs.
E. Bidder shall fill all holes and clean up and restore the Site to its former condition upon
completion of such explorations, investigations, tests, and studies.
4.04 Owner's Safety Program
A. Site visits and work at the Site may be governed by an Owner safety program. As the
General Conditions indicate, if an Owner safety program exists, it will be noted in the
Supplementary Conditions.
4.05 Other Work at the Site
A. Reference is made to Article 8 of the Supplementary Conditions for the identification of the
general nature of other work of which Owner is aware (if any) that is to be performed at
the Site by Owner or others (such as utilities and other prime contractors) and relates to
the Work contemplated by these Bidding Documents. If Owner is party to a written
contract for such other work, then on request, Owner will provide to each Bidder access to
examine such contracts (other than portions thereof related to price and other confidential
matters), if any.
ARTICLE 5 - BIDDER'S REPRESENTATIONS
5.01 It is the responsibility of each Bidder before submitting a Bid to:
A. examine and carefully study the Bidding Documents, and any data and reference items
identified in the Bidding Documents;
B. visit the Site, conduct a thorough, alert visual examination of the Site and adjacent areas,
and become familiar with and satisfy itself as to the general, local, and Site conditions that
may affect cost, progress, and performance of the Work;
C. become familiar with and satisfy itself as to all Laws and Regulations that may affect cost,
progress, and performance of the Work;
D. consider the information known to Bidder itself; information commonly known to
contractors doing business in the locality of the Site; information and observations
obtained from visits to the Site; the Bidding Documents; and the Site-related reports and
drawings identified in the Bidding Documents, with respect to the effect of such
information, observations, and documents on (1) the cost, progress, and performance of
the Work; (2) the means, methods, techniques, sequences, and procedures of construction
to be employed by Bidder; and (3) Bidder's safety precautions and programs;
E. agree, based on the information and observations referred to in the preceding paragraph,
that at the time of submitting its Bid no further examinations, investigations, explorations,
tests, studies, or data are necessary for the determination of its Bid for performance of the
EJCDC(R) C-200, Suggested Instructions to Bidders for Construction Contracts.
Copyright (C) 2013 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved. Page 3

Work at the price bid and within the times required, and in accordance with the other
terms and conditions of the Bidding Documents;
F. become aware of the general nature of the work to be performed by Owner and others at
the Site that relates to the Work as indicated in the Bidding Documents;
G. promptly give Engineer written notice of all conflicts, errors, ambiguities, or discrepancies
that Bidder discovers in the Bidding Documents and confirm that the written resolution
thereof by Engineer is acceptable to Bidder;
H. determine that the Bidding Documents are generally sufficient to indicate and convey
understanding of all terms and conditions for the performance and furnishing of the Work;
and
I. agree that the submission of a Bid will constitute an incontrovertible representation by
Bidder that Bidder has complied with every requirement of this Article, that without
exception the Bid and all prices in the Bid are premised upon performing and furnishing the
Work required by the Bidding Documents.
ARTICLE 6 - INTERPRETATIONS AND ADDENDA
6.01 All questions about the meaning or intent of the Bidding Documents are to be submitted to
Engineer in writing. Interpretations or clarifications considered necessary by Engineer in
response to such questions will be issued by Addenda delivered to all parties recorded as having
received the Bidding Documents. Questions received less than seven days prior to the date for
opening of Bids may not be answered. Only questions answered by Addenda will be binding.
Oral and other interpretations or clarifications will be without legal effect.
6.02 Addenda may be issued to clarify, correct, supplement, or change the Bidding Documents.
ARTICLE 7 - BID SECURITY
7.01 A Bid must be accompanied by Bid security made payable to Owner in an amount of [__5%___]
percent of Bidder's maximum Bid price (determined by adding the base bid and all alternates)
and in the form of a certified check, bank money order, or a Bid bond (on the form included in
the Bidding Documents) issued by a surety meeting the requirements of Paragraphs 6.01 and
6.02 of the General Conditions.
7.02 The Bid security of the apparent Successful Bidder will be retained until Owner awards the
contract to such Bidder, and such Bidder has executed the Contract Documents, furnished the
required contract security, and met the other conditions of the Notice of Award, whereupon the
Bid security will be released. If the Successful Bidder fails to execute and deliver the Contract
Documents and furnish the required contract security within 15 days after the Notice of Award,
Owner may consider Bidder to be in default, annul the Notice of Award, and the Bid security of
that Bidder will be forfeited. Such forfeiture shall be Owner's exclusive remedy if Bidder
defaults.
7.03 The Bid security of other Bidders that Owner believes to have a reasonable chance of receiving
the award may be retained by Owner until the earlier of seven days after the Effective Date of
the Contract or 61 days after the Bid opening, whereupon Bid security furnished by such Bidders
will be released.
7.04 Bid security of other Bidders that Owner believes do not have a reasonable chance of receiving
the award will be released within seven days after the Bid opening.
EJCDC(R) C-200, Suggested Instructions to Bidders for Construction Contracts.
Copyright (C) 2013 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved. Page 4

ARTICLE 8 - CONTRACT TIMES
8.01 The number of days within which, or the dates by which, the Work is to be substantially
completed and ready for final payment are set forth in the Agreement.
ARTICLE 9 - LIQUIDATED DAMAGES
9.01 Provisions for liquidated damages, if any, for failure to timely attain a Milestone, Substantial
Completion, or completion of the Work in readiness for final payment, are set forth in the
Agreement.
ARTICLE 10 - SUBSTITUTE AND "OR-EQUAL" ITEMS
10.01 The Contract for the Work, as awarded, will be on the basis of materials and equipment
specified or described in the Bidding Documents, and those "or-equal" or substitute or materials
and equipment subsequently approved by Engineer prior to the submittal of Bids and identified
by Addendum. No item of material or equipment will be considered by Engineer as an "or-
equal" or substitute unless written request for approval has been submitted by Bidder and has
been received by Engineer at least 15 days prior to the date for receipt of Bids. Each such
request shall comply with the requirements of Paragraphs 7.04 and 7.05 of the General
Conditions. The burden of proof of the merit of the proposed item is upon Bidder. Engineer's
decision of approval or disapproval of a proposed item will be final. If Engineer approves any
such proposed item, such approval will be set forth in an Addendum issued to all prospective
Bidders. Bidders shall not rely upon approvals made in any other manner.
10.02 All prices that Bidder sets forth in its Bid shall be based on the presumption that the Contractor
will furnish the materials and equipment specified or described in the Bidding Documents, as
supplemented by Addenda. Any assumptions regarding the possibility of post-Bid approvals of
"or-equal" or substitution requests are made at Bidder's sole risk.
ARTICLE 11 - SUBCONTRACTORS, SUPPLIERS, AND OTHERS
11.01 A Bidder shall be prepared to retain specific Subcontractors, Suppliers, or other individuals or
entities for the performance of the Work if required by the Bidding Documents (most commonly
in the Specifications) to do so. If a prospective Bidder objects to retaining any such
Subcontractor, Supplier, or other individual or entity, and the concern is not relieved by an
Addendum, then the prospective Bidder should refrain from submitting a Bid.
11.02 Subsequent to the submittal of the Bid, Owner may not require the Successful Bidder or
Contractor to retain any Subcontractor, Supplier, or other individual or entity against which
Contractor has reasonable objection.
11.03 The apparent Successful Bidder, and any other Bidder so requested, shall within five days after
Bid opening, submit to Owner a list of the Subcontractors or Suppliers proposed for the
following portions of the Work:
If requested by Owner, such list shall be accompanied by an experience statement with
pertinent information regarding similar projects and other evidence of qualification for each
such Subcontractor, Supplier, or other individual or entity. If Owner or Engineer, after due
investigation, has reasonable objection to any proposed Subcontractor, Supplier, individual, or
entity, Owner may, before the Notice of Award is given, request apparent Successful Bidder to
submit an acceptable substitute, in which case apparent Successful Bidder shall submit a
substitute, Bidder's Bid price will be increased (or decreased) by the difference in cost
EJCDC(R) C-200, Suggested Instructions to Bidders for Construction Contracts.
Copyright (C) 2013 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved. Page 5