furnishing Disaster Debris Removal and Disposal Services

Location:	Mississippi
Posted:	Dec 19, 2025
Due:	Feb 27, 2026
Agency:	State Government of Mississippi
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Solicitation No:	1479-20251218122539 Belmont
Publication URL:	To access bid details, please log in.

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REQUEST FOR PROPOSAL

FOR

DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES

FOR THE CITY OF BELMONT, MISSISSIPPI

INTRODUCTION AND GENERAL TERMS

In anticipation of future disaster events which may result in widespread public services damage,

thereby overwhelming existing resources, the City of Belmont is seeking a qualified Contractor

to perform the scope of work addressed in this Request for Proposals (RFP). All proposals must

be properly certified by the entity bidding for the work and signed by an officer, director or

owner that has authority to bind and commit the Company to perform said work and services.

Notice is hereby given that the City of Belmont, Mississippi, will accept sealed proposals from

vendors interested in furnishing Disaster Debris Removal and Disposal Services. Firms or

companies desiring to provide services as described in the Scope of Work shall submit sealed

proposal in one (1) original and four (4) complete copies not later than 10:00 a.m. (Local Time)

on February 27, 2026 to the City of Belmont, 94 Main Street, Belmont, MS 38827.

Printed copies of this RFP are available at the City of Belmont City Clerk’s Office located at

94 Main Street, Belmont, Mississippi 38827. Electronic copies may be obtained by emailing

mayor@cityofbelmontms.com.

Proposal must be submitted to the City Clerk’s Office at 94 Main Street, Belmont, MS 38827 in

a sealed envelope that is clearly marked in the lower left corner as shown below:

Proposal:

Disaster Debris Removal and Disposal Services

February 27, 2026

An Electronic Copy of the Proposal in PDF format shall be included in the submittal.

A list of references shall also be included in the completed proposal.

Respondents are cautioned that they are responsible for delivery to the specific location cited

herein above. Therefore, if your proposal is delivered by express mail carrier or by any other

means, it is your responsibility to insure delivery to the specified address before the deadline.

Late deliveries will be rejected as non-responsive regardless of the reason for delay.

All costs of preparation of a response to this response to request for proposals are solely those of

the proposers. The City assumes no responsibility whatsoever for any such costs incurred by a

proposer. The proposer also agrees that the City bears no responsibility for any costs associated

with any administrative or judicial proceedings resulting from the solicitation process.

The City reserves the right to accept or reject any or all proposals, with or without cause, to

waive technicalities, or to accept the proposal which, in its sole judgment, best serves the interest

of the City, or to award a contract to the next most qualified proposers if a successful proposer

does not execute a contract within ten (10) days after approval of the selection of the City. The

City reserves the right to cancel a solicitation at any time prior to approval of the award by the

City. The City reserves the right to request clarification of information submitted and to request

additional information of one or more applicants.

SCOPE OF WORK FOR DEBRIS REMOVAL

IN BELMONT, MISSISSIPPI

1.0 GENERAL

1.1 The purpose of this contract is to remove and dispose of all eligible debris from City of

Belmont Rights-of-Way (ROW) and applicant owned property within the City of Belmont.

Private Right of Way Access or Right of Entry (ROE) may or may not be part of this

project; however, if the City, State, MEMA, or FEMA authorizes ROE, it will become part

of this project.

1.2 The contract term will be One (1) Year with the option for Three (3) renewals of One (1)

Year each.

2.0 SERVICES

2.1 The Contractor shall provide for debris removal and disposal of all eligible debris from

the City ROW. There will be no burning of debris permitted under this contract.

2.2 The debris shall be taken to the Contractors preferred rubbish site for final disposal, and

the site must be a Mississippi Department of Environment Quality (MDEQ) approved

dumpsite. A list of MDEQ Approved sites for this disaster is included below:

Tishomingo County Landfill

343-393 Co Rd 147

Tishomingo, MS 38873

Belmont Landfill

864 Co Rd 700

Golden, MS 38847

2.3 Haul and Dispose. The work shall consist of clearing, separating, and removing any and all

eligible debris (see definitions of eligible debris) from public property only, including

ROW of streets and roads. Work shall include: 1) examining and sorting debris to

determine whether or not debris is eligible; 2) loading and sorting the debris; and 3) hauling

the eligible debris to a MDEQ approved dumpsite. Ineligible debris shall not be loaded,

hauled, or dumped under this contract. The City's authorized agent shall be

immediately notified of any ineligible debris placed at the right-of-way for collection.

2.3.1

The Contractor shall make a maximum of Three (3) passes with a minimum of one

weekend between each pass. The contractor shall not move from one designated work

area to another designated work area without prior approval from the City's authorized

agent or their designee.

2.4 Any eligible debris, such as fallen trees, which extend onto the public ROW from private

property, shall be cut at the point where it enters the ROW. Only that part of the debris

that lies within the ROW shall be removed. Hazardous limbs are considered eligible

debris and are defined as limbs greater than two inches in diameter that are still hanging

in the tree and are threatening a public use area, such as a trail, sidewalk, road, etc. Trees

in the public ROW with more than 50% of the crown broken are eligible debris and shall

be removed. Holes present as a result of uprooted trees in the public ROW shall be filled

to ground level. The Contractor shall not enter onto private property during the

performance of this contract, unless specifically authorized by the City, in writing.

2.5 Contractors shall note that a portion of the project will occur in residential areas. The

contractors should exercise due care to minimize any damages to trees, shrubs,

landscaping and general property. The contractor shall repair any damages caused by the

contractor’s equipment in a timely manner at no expense to the City. The debris work

area shall be left clear of debris and cleaned, as reasonably and practical under the

conditions of this project.

2.6 The contractor shall use equipment and perform work in a manner to prevent damages to

the City’s infrastructure facilities and adjacent ROWs, including all landscaped areas.

The contractor shall repair any damages caused by the contractor’s equipment in a timely

manner at no expense to the City. All loading equipment is required to operate from the

street/road using buckets and/or boom and grapple devices to remove and load the debris.

Any damage to private property, sidewalks, curbs, or streets shall be repaired at the

expense of the contractor.

2.7 The Contractor shall conduct the work so as not to interfere with the disaster response

and recovery activities of Federal, State and Local governments or agencies, or of any

public utilities.

2.8 The government reserves the right to inspect the site, verify quantities, and review

operations at any time.

2.9 All work shall be accomplished in a safe manner in accordance with OSHA standards.

3.0 LOAD TICKETS

3.1 While it is preferred that an e-ticket system will be utilized for monitoring, should a

manual system be used, load tickets shall be used for recording the cubic yard volume of

debris removed for disposal. In the event that an e-ticket system is not utilized, the

following process will be used regarding load tickets. A copy of the load ticket to be

used by the contractor shall be submitted for approval prior to beginning work. The

Contractor shall provide all load tickets to the City. The load ticket numbers shall be

sequentially numbered. The load tickets shall be a minimum of four-parts.

3.2 The e-ticket system, or if manual tickets are used, shall contain the following

information:

•

Ticket Number

•

Contract Number

•

Contractor Name

•

Date

•

Truck or Roll-off Number

•

Truck Capacity

•

Point of Debris Collection

•

Loading Departure Time

•

Dump Arrival Time

•

Percent of Load

•

Actual Debris Volume

•

Debris Eligibility (Y/N)

•

Type of Debris

3.3 In the event manual tickets are used, a minimum of four-part load ticket will be issued by

a City monitor prior to transport of the debris from the loading site. The entire four-part

load ticket is given to the vehicle operator. Upon arrival at the dumpsite, the vehicle

operator will give the entire four-part load ticket to the City monitor. The City monitor

will verify the hauler and equipment, and establish a percent of truck capacity of the

eligible cubic yardage of debris load. After documenting percentage to the nearest 5%,

the City monitor will calculate the actual cubic yardage of the load. The actual cubic

yard will be recorded on the load ticket by the City monitor to the nearest cubic yard.

The City monitor will document the data on the load ticket. The City monitor will give

one copy to the vehicle operator. One copy is then given to the contractor, the original is

kept by the City, and the fourth for any other entity that may need a copy. The load

tickets shall be submitted with the daily operational report.

4.0 DEBRIS CLASSIFICATION

4.1 Eligible Debris. Eligible debris is considered all storm related debris which is located

within the public right of way, and applicant owned properties, as defined below. It is

further defined as debris eligible for reimbursement under the FEMA Public Assistance

Grant Program.

4.2 Stumps. The removal and disposal of all stumps, when eligible for removal, may be paid

on the cubic yard basis, regardless of size or whether or not the stumps require extraction

by the contractor. Stumps 6” or larger hauled separate from other debris shall be

individually measured and converted to cubic yards using the attached TABLE by the

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Smart Number	1479-20251218122539 Belmont	Advertised Date	12/19/2025 10:30 AM
RFx #	3170034662	Submission Date	02/27/2026 10:00 AM
RFx Status	Open	Major Procurement Category	CONSTRUCTION
RFx Opening Date	N/A	Sub Procurement Category	CONSTRUCTION - SERVICES
RFx Type	MDA - RFx
Agency	MPTAP
RFx Description	Notice is hereby given that the City of Belmont, Mississippi, will accept sealed proposals from vendors interested in furnishing Disaster Debris Removal and Disposal Services. Firms or companies desiring to provide services as described in the Scope of Wo

PRODUCT CATEGORY	PRODUCT DESCRIPTION
99029	Serv SecEmerDisPrep
99030	Serv SecEmerDisReli