54-CB-4260007 LTV Rolling Stock

STATE OF NORTH CAROLINA
Department of Transportation
Invitation for Bid#: 54-CB-4260007
Rolling Stock - Raised Roof Vans and Light Transit Vehicles
Date Issued: July 6, 2026
Bid Opening Date: July 27, 2026
At 2:00 PM ET
Direct all inquiries concerning this IFB to:
Charmane Bess
Contract Specialist II
Email: Cbess@ncdot.gov

STATE OF NORTH CAROLINA
Invitation for Bid #
54-CB-4260007
______________________________________________________
For internal State agency processing, including tabulation of bids, provide your company's eVP (Electronic Vendor
Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This
page will be removed and shredded, or otherwise kept confidential, before the procurement file is made available
for public inspection.
This page shall be filled out and returned with your bid.
Failure to do so shall be sufficient cause to reject your bid.
___________________________________________________
Vendor Name
______________________________
Vendor eVP #
Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered
Vendor in good standing. You must enter the Vendor number assigned through eVP (Electronic Vendor
Portal). If you do not have a Vendor number, register at https://evp.nc.gov/SignIn
Electronic responses ONLY will be accepted for this solicitation.
Ver. 11/2025

STATE OF NORTH CAROLINA
Department of Transportation
Refer ALL Inquiries regarding this IFB to: Invitation for Bids # 54-CB-4260007
Charmane Bess
Bids will be publicly opened: July 27, 2026 at 2:00 PM ET
Using Agency: Department of Transportation Commodity No. and Description: 251015 - Automotive Vehicles and
Related Transportation Equipment
EXECUTION
In compliance with this Invitation for Bids (IFB), and subject to all the conditions herein, the undersigned Vendor offers and agrees to furnish
and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein.
By executing this bid, the undersigned Vendor understands that false certification is a Class I felony and certifies that:
this bid is submitted competitively and without collusion (G.S. 143-54),
that none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter
78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and
it is not an ineligible Vendor as set forth in G.S. 143-59.1.
Furthermore, by executing this bid, the undersigned certifies to the best of Vendor's knowledge and belief, that:
it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded
from covered transactions by any Federal or State department or agency.
As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract awarded as a result
of this IFB, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer
with more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system.
As required by Executive Order 24 (2017), the undersigned Vendor certifies will comply with all Federal and State requirements concerning
fair employment and that it does not and will not discriminate, harass, or retaliate against any employee in connection with performance of
any Contract arising from this solicitation.
G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing plans,
specifications, estimates for public Contract; or awarding or administering public Contracts; or inspecting or supervising delivery of the public
Contract of any gift from anyone with a Contract with the State, or from any person seeking to do business with the State. By execution of
this bid response to the IFB, the undersigned certifies, for Vendor's entire organization and its employees or agents, that Vendor are not
aware that any such gift has been offered, accepted, or promised by any employees or agents of Vendor's organization.
By executing this bid, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH CAROLINA GENERAL
TERMS AND CONDITIONS incorporated herein. These documents can be accessed from the ATTACHMENTS page within this document.
Failure to execute/sign bid prior to submittal may render bid invalid and it MAY BE REJECTED. Late bids cannot be accepted.
COMPLETE/FORMAL NAME OF VENDOR:
STREET ADDRESS: P.O. BOX: ZIP:
CITY & STATE & ZIP: TELEPHONE NUMBER: TOLL FREE TEL. NO:
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):
PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:
VENDOR'S AUTHORIZED SIGNATURE: DATE: E-MAIL:
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Bid Number: 54-CB-4260007 Vendor: ____________________________________
VALIDITY PERIOD
Offer shall be valid for at least one hundred and twenty (120) days from date of bid opening, unless otherwise stated here: ______ days,
or if extended by mutual agreement of the parties. Any withdrawal of this offer shall be made in writing, effective upon receipt by the
agency issuing this IFB.
BID ACCEPTANCE
If your bid is accepted, all provisions of this IFB, along with the written results of any negotiations, shall constitute the written agreement
between the parties ("Contract"). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are incorporated herein and shall apply.
Depending upon the Goods or Services being offered, other terms and conditions may apply, as mutually agreed.
FOR STATE USE ONLY: Offer accepted and Contract awarded this ____ day of _______________, 20____, as indicated
on the attached certification, by ______________________________________________________
(Authorized Representative of Department of Transportation)
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Bid Number: 54-CB-4260007 Vendor: ____________________________________
1.0 PURPOSE AND BACKGROUND .......................................................................................... 6
1.1 CONTRACT TERM....................................................................................................................................... 6
1.2 HISTORICAL SPEND .................................................................................................................................... 6
2.0 GENERAL INFORMATION .................................................................................................... 6
2.1 INVITATION FOR BID DOCUMENT ............................................................................................................. 6
2.2 E-PROCUREMENT FEE ............................................................................................................................... 6
2.3 NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS ............................................................ 6
2.4 IFB SCHEDULE ............................................................................................................................................ 7
2.5 BID QUESTIONS ......................................................................................................................................... 7
2.6 BID SUBMITTAL ......................................................................................................................................... 8
2.7 BID CONTENTS ........................................................................................................................................... 8
2.8 ALTERNATE BIDS........................................................................................................................................ 9
2.9 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS ..................................................................................... 9
3.0 METHOD OF AWARD AND BID EVALUATION PROCESS ................................................ 11
3.1 METHOD OF AWARD ............................................................................................................................... 11
3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION ................................. 11
3.3 BID EVALUATION PROCESS ..................................................................................................................... 12
3.4 PERFORMANCE OUTSIDE THE UNITED STATES ....................................................................................... 12
3.5 INTERPRETATION OF TERMS AND PHRASES ........................................................................................... 12
4.0 REQUIREMENTS ................................................................................................................. 13
4.1 PRICING ................................................................................................................................................... 13
4.2 PRODUCT IDENTIFICATION...................................................................................................................... 13
4.3 TRANSPORTATION AND IDENTIFICATION ............................................................................................... 13
4.4 PRE-DELIVERY SERVICING VEHICLE TESTING, INSPECTION, AND INSTALLATION ................................... 13
4.5 PRE-DELIVERY EQUIPMENT AND INSTALLATION SERVICING .................................................................. 14
4.6 SERVICING MANUFACTURER QUALITY ASSURANCE PROGRAMS ........................................................... 14
4.7 PILOT MODEL INSPECTION ...................................................................................................................... 14
4.8 DELIVERY ................................................................................................................................................. 15
4.9 VEHICLE ORIENTATION TRAINING ........................................................................................................... 15
4.9.1 OPTIONAL DETAILED VEHICLE TRAINING ................................................................................................ 16
4.10 CERTIFICATE OF ORIGIN .......................................................................................................................... 17
4.11 PRODUCT SUPPORT ................................................................................................................................. 17
4.12 AUTHORIZED RESELLER ........................................................................................................................... 17
4.13 WARRANTY AND WORKMANSHIP........................................................................................................... 17
4.13.1 RAISED ROOF VANS - WARRANTY .......................................................................................................... 18
4.13.2 LIGHT TRANSIT VEHICLES - WARRANTY ................................................................................................. 18
4.13.3 RAISED ROOF VANS AND LIGHT TRANSIT VEHICLES - WORKMANSHIP .................................................. 18
4.14 DESCRIPTIVE LITERATURE ....................................................................................................................... 19
4.15 LIST OF MANUFACTURER'S STANDARD EQUIPMENT ............................................................................. 19
4.16 SCHEMATICS AND PART LISTS ................................................................................................................. 19
4.17 AVAILABILITY OF SPARE PARTS ............................................................................................................... 19
4.18 INTELLECTUAL PROPERTY AND DATA RIGHTS......................................................................................... 19
4.19 MODEL YEAR CHANGES DURING THE CONTRACT PERIOD ..................................................................... 19
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Bid Number: 54-CB-4260007 Vendor: ____________________________________
4.20 HUB PARTICIPATION ............................................................................................................................... 19
4.21 OPTIONAL MAINTENANCE SERVICE AND SUPPORT ................................................................................ 20
4.22 DEMONSTRATION ................................................................................................................................... 20
4.23 REFERENCES ............................................................................................................................................ 20
4.24 VENDOR'S REPRESENTATIONS ................................................................................................................ 20
4.25 FINANCIAL STABILITY ............................................................................................................................... 20
4.26 AGENCY INSURANCE REQUIREMENTS MODIFICATION .......................................................................... 20
4.27 LOBBYING ACTIVITY CERTIFICATION FOR FEDERAL GRANTS .................................................................. 21
4.28 SUBCONTRACTORS .................................................................................................................................. 21
4.29 SECRETARY OF STATE REGISTRATION ..................................................................................................... 21
4.30 SUSTAINIBILITY EFFORTS ........................................................................................................................ 21
5.0 PRODUCT SPECIFICATIONS ............................................................................................. 21
5.1 SPECIFICATIONS ...................................................................................................................................... 21
5.2 CERTIFICATION AND SAFETY LABELS ....................................................................................................... 22
5.3 DEVIATIONS ............................................................................................................................................. 22
6.0 CONTRACT ADMINISTRATION .......................................................................................... 23
6.1 CONTRACT MANAGER AND CUSTOMER SERVICE ................................................................................... 23
6.2 POST AWARD BUSINESS REVIEW MEETINGS .......................................................................................... 23
6.3 CONTINUOUS IMPROVEMENT ................................................................................................................ 23
6.4 PERIODIC QUARTERLY REPORTS ............................................................................................................. 24
6.5 ACCEPTANCE OF WORK ........................................................................................................................... 24
6.6 VEHICLE ACCEPTANCE AND INSPECTION ................................................................................................ 24
6.7 INVOICES ................................................................................................................................................. 24
6.8 DISPUTE RESOLUTION ............................................................................................................................. 25
6.9 PRODUCT RECALL .................................................................................................................................... 25
6.10 PRICE ADJUSTMENTS .............................................................................................................................. 25
6.10.1 Adjustment for Extraordinary Trade Measures ...................................................................................... 26
6.11 CONTRACT CHANGES .............................................................................................................................. 26
APPENDIX A: RAISED ROOF VAN SPECIFICATIONS (MINIMUM SPECIFICATIONS) ..................... 27
APPENDIX B: LIGHT TRANSIT VEHICLE SPECIFICATIONS (MINIMUM SPECIFICATIONS) ........... 59
APPENDIX C: ELECTRIC VEHICLE SPECIFICATIONS (MINIMUM SPECIFICATIONS) .................. 109
7.0 ATTACHMENTS ................................................................................................................ 112
ATTACHMENT A: PRICING................................................................................................................ 113
ATTACHMENT B: INSTRUCTIONS TO VENDORS ........................................................................... 122
ATTACHMENT C: NORTH CAROLINA GENERAL TERMS & CONDITIONS .................................... 122
ATTACHMENT D: HUB SUPPLEMENTAL VENDOR INFORMATION ............................................... 122
ATTACHMENT E: CUSTOMER REFERENCE FORM ........................................................................ 122
ATTACHMENT F: LOCATION OF WORKERS UTILIZED BY VENDOR ............................................ 122
ATTACHMENT G: CERTIFICATION OF FINANCIAL CONDITION .................................................... 122
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Bid Number: 54-CB-4260007 Vendor: ____________________________________
ATTACHMENT H: VENDOR REQUEST FOR EO50 PRICE-MATCHING ........................................... 122
ATTACHMENT I: LOBBYING ACTIVITY CERTIFICATION FOR FEDERAL GRANTS ...................... 122
ATTACHMENT J: FEDERAL AND STATE REQUIREMENTS FOR ROLLING STOCK ..................... 123
ATTACHMENT K: PRE AWARD AND POST DELIVERY AUDIT REQUIREMENTS.......................... 145
ATTACHMENT L: CERTIFICATION REGARDING LOBBYING ......................................................... 146
ATTACHMENT M: TRANSIT VEHICLE MANUFACTURERS CERTIFICATION OF COMPLIANCE
WITH 49 CFR PART 26.49 .................................................................................................................. 147
ATTACHMENT N: CERTIFICATE OF COMPLIANC WITH BUY AMERICA ROLLING STOCK
REQUIREMENTS ................................................................................................................................ 148
ATTACHMENT O: CERTIFICATE OF NON-COMPLIANCE WITH BUY AMERICA ROLLING STOCK
REQUIREMENTS ................................................................................................................................ 149
ATTACHMENT P: CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY and
VOLUNTARY EXCLUSION LOWER TIER COVERED TRANSACTION ............................................. 150
ATTACHMENT Q: CERTIFICATE OF NON-COMPLIANCE WITH BUY AMERICA ROLLING STOCK
REQUIREMENTS ................................................................................................................................ 151
ATTACHMENT R: AFFIDAVIT OF COMPLIANCE WITH N.C. E-VERIFY STATUTES ...................... 152
ATTACHMENT S: FMVSS REQUIREMENTS ..................................................................................... 153
ATTACHMENT T: ELIGIBLE NCDOT INTEGRATED MOBILITY DIVISION GRANT RECIPIENTS ... 155
ATTACHMENT S: ELIGIBLE NCDOT INTEGRATED MOBILITY DIVISION GRANT RECIPIENTS
Ver: 11/2025 5

Bid Number: 54-CB-4260007 Vendor: ____________________________________
1.0 PURPOSE AND BACKGROUND
It is the intent of this Invitation for Bids to establish an Agency Specific Term Contract to furnish and deliver newly
manufactured, unused, and in current production commercial and institutional quality Light Transit Vehicles (LTVs), Raised Roof
Vans, optional All-Electric Light Transit Vehicles and optional Low-Floor Vehicles. The vehicles will be provided on an "As
Needed" basis to grant recipients of the North Carolina Department of Transportation Integrated Mobility Division (IMD).
The equipment specified herein will primarily be used to accommodate public transportation needs for various transit
authorities throughout the state of North Carolina. All-Electric Light Transit Vehicles as well as Low-Floor Vehicles have been
added as an option to this solicitation to help meet sustainability goals and needs. Vendors are urged and cautioned to assure
that any accessory equipment offered fully complies with all applicable safety standards and codes for said application, and the
latest Americans Disability Act requirements.
Bids shall be submitted in accordance with the terms and conditions of this IFB and any addenda issued hereto.
1.1 CONTRACT TERM
The initial contract term shall be for five (5) years, beginning on the date the Contract is executed by the State (the "Effective
Date") with no renewal option. In addition, the State reserves the right to extend a contract term after the last active term.
Bids shall be submitted in accordance with the terms and conditions of this IFB and any addenda issued hereto.
1.2 HISTORICAL SPEND
Based on NCDOT's historical usage of the Raised Roof Vans and Light Transit Vehicles covered in this solicitation, the spending
through the previous contracts averaged $49,039,434.00 annually. The State shall not be obligated to purchase more than its
normal requirements. The State will be responsible only for items requested and received.
2.0 GENERAL INFORMATION
2.1 INVITATION FOR BID DOCUMENT
The IFB is comprised of the base IFB document, any attachments, and any addenda released before Contract award, which are
incorporated herein by reference.
2.2 E-PROCUREMENT FEE
ATTENTION: The E-Procurement fee may apply to this solicitation. See paragraph entitled ELECTRONIC PROCUREMENT of
the North Carolina General Terms and Conditions.
General information on the E-Procurement Services can be found at: http://eprocurement.nc.gov/.
2.3 NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS
It shall be the Vendor's responsibility to read the Instructions to Vendors, the North Carolina General Terms and Conditions, all
relevant exhibits and attachments, and any other components made a part of this IFB and comply with all requirements and
specifications herein. Vendors also are responsible for obtaining and complying with all Addenda and other changes that may
be issued in connection with this IFB.
If Vendors have questions, issues, or exceptions regarding any component within this IFB, those must be submitted as questions
in accordance with the instructions in the BID QUESTIONS Section. If the State determines that any changes will be made as a
result of the questions asked, then such decisions will be communicated in the form of an IFB addendum. The State may also
elect to leave open the possibility for later negotiation of specific provisions of the Contract that have been addressed during
the question-and-answer period, prior to contact award.
Other than through this process or negotiation under 01 NCAC 05B.0503, the State rejects and will not be required to evaluate
or consider any additional or modified terms and conditions submitted with Vendor's bid. This applies to any language
appearing in or attached to the document as part of the Vendor's bid that purports to vary any terms and conditions or Vendors'
instructions herein or to render the bid non-binding or subject to further negotiation. Vendor's bid shall constitute a firm offer
that shall be held open for the period required herein ("Validity Period" above).
Ver: 11/2025 6

Bid Number: 54-CB-4260007 Vendor: ____________________________________
The State may exercise its discretion to consider Vendor proposed modifications. By execution and delivery of this IFB
response, the Vendor agrees that any additional or modified terms and conditions, whether submitted purposely or
inadvertently, shall have no force or effect, and will be disregarded unless expressly agreed upon through negotiations and
incorporated by way of a Best and Final Offer (BAFO). Noncompliance with, or any attempt to alter or delete, this paragraph
shall constitute sufficient grounds to reject Vendor's bid as non-responsive.
2.4 IFB SCHEDULE
The table below shows the intended schedule for this IFB. The State will make every effort to adhere to this schedule.
Event Responsibility Date and Time
Issue IFB State July 6, 2026
Submit Written Vendor July 13, 2026, at 10:00 AM ET
Questions
Provide Responses State July 20, 2026
to Questions
Submit Bids Vendor July 27, 2026, at 2:00 PM ET
Public bid opening for this solicitation will be conducted via conference call.
Vendors may use the links or call-in number below to join the bid opening.
Microsoft Teams meeting
Join:
https://teams.microsoft.com/meet/23565621193676?p=k6y7GGMaMOVucoo82L
Meeting ID: 235 656 211 936 76
Passcode: 9iS7JD9v
Dial in by phone
+1 984-204-1487,,918402931# United States, Raleigh
Find a local number
Phone conference ID: 918 402 931#
Join on a video conferencing device
Tenant key: ncgov@m.webex.com
Video ID: 113 638 969 1
More info
For organizers: Meeting options | Reset dial-in PIN
2.5 BID QUESTIONS
Upon review of the IFB documents, Vendors may have questions to clarify or interpret the IFB in order to submit the best bid
possible. To accommodate the Bid Questions process, Vendors shall submit any such questions by the "Submit Written
Questions" date and time provided in the IFB SCHEDULE Section above, unless modified by Addendum.
Written questions shall be e-mailed to cbess@ncdot.gov by the date and time specified above. Vendors will enter "IFB # 54-
CB-4260007: Questions" as the subject for the email. Question submittals will include a reference to the applicable IFB section
and be submitted in a format shown below:
Reference Vendor Question
IFB Section, Page Number Vendor question ...?
Questions received prior to the submission deadline date, the State's response, and any additional terms deemed necessary
by the State will be posted in the form of an addendum to the electronic Vendor Portal (eVP), https://evp.nc.gov, and shall
become an Addendum to this IFB. No information, instruction or advice provided orally or informally by any State personnel,
whether made in response to a question or otherwise in connection with this IFB, shall be considered authoritative or binding.
Vendors shall rely only on written material contained in an Addendum to this IFB.
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Bid Number: 54-CB-4260007 Vendor: ____________________________________
2.6 BID SUBMITTAL
IMPORTANT NOTE: This is an absolute requirement. Vendor shall bear the risk of late submission due to unintended or
unanticipated delay. It is the Vendor's sole responsibility to ensure its bid has been received as described in this IFB by the
specified time and date of opening. The date and time of receipt will be marked on each bid when received. Any bid or portion
thereof received after the bid submission deadline will be rejected.
All bid responses shall be submitted electronically via the electronic Vendor Portal (eVP). Additional information can be found
at the eVP updates for Vendors link: https://eprocurement.nc.gov/news-events/evp-updates-vendors.
Failure to submit a bid in strict accordance with these instructions shall constitute sufficient cause to reject a Vendor's bid(s).
Vendors are strongly encouraged to allow sufficient time to upload bids.
Critical updated information may be included in Addenda to this IFB. It is important that all Vendors responding on this IFB
periodically check the State's eVP website for any Addenda that may be issued prior to the bid opening date. All Vendors
shall be deemed to have read and understood all information in this IFB and all Addenda thereto.
Failure to submit a bid in strict accordance with these instructions shall constitute sufficient cause to reject a Vendor's bid(s).
Vendors are strongly encouraged to allow sufficient time to upload bids.
Critical updated information may be included in Addenda to this IFB. It is important that all Vendors responding on this IFB
periodically check the State's eVP website for any Addenda that may be issued prior to the bid opening date. All Vendors shall
be deemed to have read and understood all information in this IFB and all Addenda thereto.
If confidential and proprietary information is included in the bid, also submit one (1) signed, REDACTED copy of the bid. Such
information may include trade secrets defined by N.C. Gen. Stat. 66-152 and other information exempted from the Public
Records Act pursuant to N.C. Gen. Stat. 132- 1.2. Vendor may designate information, Products, Services or appropriate
portions of its response as confidential, consistent with and to the extent permitted under the statutes and rules set forth
above. By so redacting any page, or portion of a page, the Vendor warrants that it has formed a good faith opinion, having
received such necessary or proper review by counsel and other knowledgeable advisors, that the portions determined to be
confidential and proprietary and redacted as such, meet the requirements of the Rules and Statutes set forth above. However,
under no circumstances shall price information be designated as confidential.
If the Vendor does not provide a redacted version of the bid with its quote submission, the Department may release an
unredacted version if a record request is received.
2.7 BID CONTENTS
Vendors shall populate all attachments of this IFB that require the Vendor to provide information and include an authorized
signature where requested. Failure to provide all required items, or Vendor's submission of incomplete items, may result in the
State rejecting Vendor's bid, in the State's sole discretion.
Vendor IFB responses shall include the following items and attachments, which shall be arranged in the following order:
a) Completed and signed version of EXECUTION PAGES.
b) Signed receipt pages of any addenda released in conjunction with this IFB, if required to be returned.
c) Vendor's Response, including:
* 4.6 SERVICING MANUFACTURER QUALITY ASSURANCE PROGRAMS (separate document)
* 4.7 PILOT MODEL INSPECTION (fill-in)
* 4.8 DELIVERY (fill-in)
* 4.9.1 OPTIONAL DETAILED VEHICLE TRAINING (separate document)
* 4.13 WARRANTY AND WORKMANSHIP (separate document)
* 4.14 DESCRIPTIVE LITERATURE (separate document)
* 4.15 LIST OF MANUFACTURER'S STANDARD EQUIPMENT (separate document)
* 4.17 AVAILABILITY OF SPARE PARTS
* 4.22 OPTIONAL MAINTENANCE SERVICE AND SUPPORT (separate document)
* 5.1 (Appendix A, Appendix B, Appendix C) (fill-ins)
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