Prequalification: RCPAC Expansion and Relocation

PREQUALIFICATION INFORMATION &
INSTRUCTIONS
Raleigh Convention Center Expansion
Project: Raleigh Convention and Performing Arts Complex - Expansion and Relocation
Location: Raleigh, North Carolina
Owner: City of Raleigh
CM At-Risk: Clancy & Theys - Skanska - D.A. Everett, a Joint Venture (JV)
Approx. Start Date: Q4 2026
Projected Duration: 36-Months for Total Project
Project Description:
The Raleigh Convention Center Expansion will be constructed across the street from the current Raleigh Convention
Center, at the current Red Hat Amphitheater site. The 322,000SF expansion will be connected to the current Raleigh
Convention Center by sky bridges across McDowell St, and will feature a 50,000SF flex hall, 18,000SF flex hall,
commercial kitchen, meeting rooms, and administration/support spaces.
Prequalification:
In compliance with G.S. 143-135.8, on December 2, 2014, the City Council adopted the City of Raleigh Policy for
Prequalification of Bidders for Construction Projects. The following schedule and procedures shall be utilized for
prequalification of first tier subcontractors. First tier bidders shall complete and submit the prequalification application
and requested attachments in accordance with the schedule below:
Applicable Bid Packages
01A - General Trades / Site Services
05A - Structural Steel
Prequalification Schedule
Advertise for Prequalification: Monday,July 66,, 22002266
Last Day to Submit Prequalification: FWrieddanyie,c sJadutailyoy ,1 0Ju, l2y012m056,: a2t0 52:60 0apt m5: 0E0DpTm EDT
Last Day to Issue Prequalification orc aDteionnia:lF Nriodtaifyi,cNaottioifnic:Wednesday, July 29, 2026
Advertise for Bids: TBD - Q2/Q3 2026
Prequalification Criteria
Pursuant to the statute, the prequalification form gathers information about the subcontractors seeking to qualify for the
work and provides a general format for the prequalification criteria. This advertisement is for subcontractor pre-
qualification only, not for submission or receipt of bids. Completing this questionnaire does not guarantee
prequalification. Bid Package references, identified scopes of work and budgets are set forth for the prequalification
process and project interest only, and are not final. Final bid packages will be issued at the time the advertisement to bid
is sent to prequalified subcontractors. In determining subcontractor's qualifications, the following shall be considered: (1)
financial strength and capacity; (2) prior performance, with particular concern and emphasis given to adherence to
schedule, quality of work, experience on projects of similar character, complexity and cost, and claims/disputes history;
(3)past experience with the Owner, the Construction Manager, the designer and other subcontractors, including, claims,
disputes, arbitration or litigation involving any one or more of those parties. Completing this questionnaire does not
guarantee prequalification. To be considered for prequalification, a firm must score a minimum of 70% of the available
points indicated. Completion of this questionnaire, together with completion of Construction Manager's own
prequalification materials are conditions to consideration for pre-qualification.
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Prequalification for Rebids
For any bid package not opened on bid day, a rebid date will be established and readvertised. Bids will be accepted
from companies who have previously been prequalified for readvertised bid package(s) whether they submitted a bid
on the original bid date or not. However, the prequalification submittal period may be reopened for readvertised bid
package(s) to allow additional companies to participate in the rebid under the following process:
Within five calendar days of readvertisement, company shall notify Prequalification Committee in writing of their
intent to submit a prequalification and bid. Bid documents will then be made available for download or view on
our plan room web site while company is preparing prequalification form and shall submit prequalification form to
the Prequalification Committee. Otherwise, company's bid will not be accepted.
The appeal process for the re-bids will follow the same process as indicated above.
In the event the company has not received notification of prequalification by the rebid date, the company will be
allowed to submit a bid on the readvertised bid package(s) subject to prequalification.
In the event the company is appealing a denial of rebid prequalification by submitting a written appeal within
three days of receipt of denial notification, the company will be allowed to submit a bid on the readvertised bid
package(s) subject to the final decision of the appeal. If the company's bid is opened prior to a final decision on
the appeal and the bid is not the lowest responsive monetary bid for the readvertised bid package(s), the
appeal shall be terminated and rendered moot.
Prequalification Committee
Pursuant to the Policy for Prequalification of Bidders for Construction Projects, the following people will serve as the
Prequalification Committee to review and score applications including approving and denying prequalification.
Hunter Morris
Project Executive
Joint Venture
Fleming Herring
JV Executive
Joint Venture
Ben Huffman
JV Executive
Joint Venture
Donovan Everett
JV Executive
Joint Venture
Chris Littlefield
Preconstruction Director
Joint Venture
Cyrel Helms
Diversity Coordinator
Joint Venture
City of Raleigh Prequalification Policy: Please note that the City's prequalification policy has been included in this
document as Appendix A.
If your firm is interested in prequalifying for this project, please complete the prequalification application via
BuildingConnected and submit by the aforementioned date. Instructions to prequalify via BuildingConnected have been
included in Appendix B.
Link: https://app.buildingconnected.com/projects/69c406bcff2e471370edf74b/bid-packages
MWBE Program:
Clancy & Theys - Skanska - D.A. Everett, a Joint Venture (JV) and City of Raleigh enthusiastically encourage
participation by certified HUB/MBE/DBE firms and support efforts to ensure and promote opportunities for minority and
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women-owned business enterprises (MWBE). The MWBE Program advocates actions, which increase opportunities for
historically underutilized businesses and promote diversity and inclusion in City of Raleigh contracting.
Pursuant to N.C. General Statutes 143-128.2 and 143-131, bidders shall identify certified MWBE participation in their
bids and document the Good Faith Efforts performed to identify certified MWBEs. The City's aspirational goal is 15%
certified MWBE participation for construction projects of $300,000 or more and $100,000 or more that includes state
funding. All bidders are required to demonstrate a good faith effort to meet this goal, regardless of if a Bidder is itself a
certified MWBE. For more details regarding these requirements, refer to the 'Information for Bidders Regarding
Compliance' included in the specification documents. Questions related to the MWBE Policy can be directed to the
Business Engagement and Opportunities Program (BEOP) division at beop@raleighnc.gov. Information regarding the
City of Raleigh's Business Engagement and Opportunities Program can be found at Business Engagement and
Opportunities Program (BEOP) | Raleighnc.gov.
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CITY OF RALEIGH
POLICY FOR PREQUALIFICATION OF BIDDERS FOR CONSTRUCTION PROJECTS
A. PURPOSE:
1. The purpose of this prequalification process is to impartially evaluate a contractor, and to
properly determine by its responsible business practices, work experience, manpower, and
equipment that it is qualified to bid on a construction project, including prime contracts awarded by
construction managers pursuant to the Construction Manager at Risk ("CM at Risk") process. The
award of contracts should be the result of open competition in bidding; impartiality in the selection of
contractors; integrity in business practices; and skillful and safe performance of public contracts.
2. The Bid Agent shall be responsible for prequalifying individual contractors to bid on
construction projects when the City believes prequalification is preferred. Prequalification is limited
to construction or repair projects (regardless of cost) that are bid under the single-prime,
separate-prime (multi-prime), or dual bidding methods. A bidder shall be deemed nonresponsive if
it submits a bid on a construction project subject to prequalification for which it has not been
accepted for prequalification in accordance with this policy.
3. Prequalification is prohibited for contracts for architectural, engineering, surveying,
construction management at risk services, design-build services, and public-private partnership
construction services.
4. The Construction Manager at Risk shall use the process outlined in this policy for the
prequalification of contractors on CM at Risk projects. The construction manager and the City shall
jointly develop the assessment tool and criteria for each CM at Risk project, including the
prequalification scoring values and minimum requirement score.
5. Notwithstanding the fact that a contractor was prequalified, the City reserves the right to
reject a contractor's bid if it is determined that the contractor has not submitted the lowest
responsible and responsive bid. The prequalification of the contractor shall not preclude the City
from subsequently concluding that the contractor is not a responsible bidder pursuant to G.S.
143-129. The prequalification of a contractor for a project shall only apply to the individual project.
All construction and repair contracts shall be awarded to the lowest responsive and responsible
bidder, taking into consideration quality, performance, and the time specified in the bids for the
performance of the contract.
B. ORGANIZATIONS AFFECTED:
1 All Departments/Divisions
C. DEFINITIONS:
1 Bid Agent - Person assigned the responsibility to prepare the request for qualification, bid,
and contract documents, advertise bids and proposals, and open bids for contracts under the
direction of the Project Manager. The Bid Agent may be a professional services consultant
retained by the City under an approved contract, a City engineer or designee, the Purchasing
Manager, or a department head responsible for the project.
2 Project Manager - Employee of the department responsible for a construction, repair, or

purchasing project requiring a contract who shall be assigned the responsibility for managing the
project and representing the department in matters relating to the project.
3 Construction Manager at Risk - A person, corporation, or entity that provides construction
management at risk services. May also be referred to as Construction Manager.
4 Prequalification - A process of evaluating and determining whether potential bidders have
the skill, judgment, integrity, sufficient financial resources, and ability necessary to the faithful
performance of a contract for construction or repair work.
5 Purchasing Manager - Person in the Finance Department responsible for the overall
conduct or oversight of all procurement activities of the City.
D. PREQUALIFICATION PROCESS:
1 Each prospective bidder on contracts identified for prequalification by the Bid Agent and all
CM at Risk projects shall submit an application on the approved prequalification application form in
order to become prequalified.
2 The approved prequalification application form will require information to be provided on the
ownership of the firm, experience of firm's personnel, any affiliations with other construction firms,
bonding capacity, financial resources, the type of work performed by the firm, and other objective
criteria rationally related to the particular contract to be awarded.
3 The Bid Agent shall ensure that applications prepared for the projects comply with this policy
and State law. The application is to be submitted by the deadline established in the notice of
prequalification. The notice must be posted on the City's website for a minimum of two weeks for
any construction project estimated to be $30,000 or more. The act of submitting the application
does not permit the firm to submit a bid. Incomplete applications will be rejected or returned for
further detail or correction in the sole discretion of the City.
E. APPLICATION:
1 The application shall, at a minimum, address the following items:
a. Organizational Structure - The firm shall provide a list of all owners, officers, partners,
or individuals authorized to represent or conduct business for or sign legal documents
for the firm. This list must include the full legal name, typed or printed in a clear legible
form. Firms experiencing changes in ownership, organizational structure, or material
changes in assets must inform the Bid Agent prior to the award of a contract. Failure of
the firm to comply with this requirement may result in the termination of any contract
awarded by the City.
b. Classification - The firm shall indicate the type(s) of work the firm's workforce and
equipment normally perform, licensure, and other pertinent information.
c. Experience - The firm shall furnish a history documenting experience with projects of
similar size, scope, or complexity involving the type(s) of work for which prequalification
is requested.
d. Financial - Firms will be required to provide a minimum of one year of complete audited

financial statements from the most current period available.
e. Litigation/Claims -The firm will be required to submit information regarding its litigation
history, including litigation with owners and subcontractors.
f. Timeliness - Firms must provide information on its success at completing projects on
time, including the payment of liquidated damages.
g. Capacity - Firms shall demonstrate sufficient bonding capacity, insurance and
resources for the project. Firms must provide relevant information on the personnel
that will be directly responsible for the work, including the location of the office that will be
primarily responsible for work.
h. Safety - Firms shall also demonstrate an acceptable safety history. Firms must provide
copies of any complaints, safety violations or reports from the North Carolina
Qualifications Board, OSHA, or any other regulating agency associated with any
construction project.
i. Legal Authorization -The Applicant must provide a copy of their North Carolina
Contractor's License, or provide a statement indicating that they are able to acquire one
before submitting a bid on a project. If a statement is required, the Applicant shall identify
the states in which they are licensed for this type of work.
F. REVIEW OF APPLICATION - CITY BID PROJECTS:
1 Prequalification Committee - The Project Manager shall establish a Prequalification
Committee for each project to review and score applications submitted by the firms to determine the
prequalification eligibility.
2 Review of Applications - The Prequalification Committee shall use an objective
assessment process and criteria for that specific project. The prequalification criteria shall not
require the firm to have previously been awarded a construction or repair project by the City. The
prequalification criteria used by the Prequalification Committee shall include prequalification scoring
values and the minimum required score to be prequalified for the project. The Prequalification
Committee shall approve or deny the applications in accordance with the prequalification criteria
and scoring system.
3 Notice of Decision - The firms shall be promptly notified in writing of the Prequalification
Committee's decision via e-mail and first class mail. The notification to a contractor determined not
to be prequalified shall include the reason(s) for denial. Notice shall be provided prior to the
advertisement of bids for the project and with sufficient time for the firm to protest the denial of
prequalification.
G. REVIEW OF APPLICATION - CM AT RISK PROJECTS:
1 Prequalification Committee - The Construction Manager and the Project Manager shall
agree upon the members of the Construction Manager's Prequalification Committee. The
Prequalification Committee will review prequalification applications submitted by the firms and will
determine prequalification eligibility for the CM at Risk project.
2 Review of Applications - The Prequalification Committee and the Project Manager shall

agree upon an objective assessment process. The Construction Manager and the Project
Manager shall develop prequalification criteria, including prequalification scoring values and the
minimum required score to be prequalified for the project. The prequalification criteria shall not
require the firm to have previously been awarded a construction or repair project by the
Construction Manager or the City. The Prequalification Committee shall approve or deny the
applications in accordance with the prequalification criteria and scoring system.
3 Notice of Decision - The firms shall be promptly notified of the Prequalification
Committee's decision via e-mail and first class mail. The notification to a contractor determined not
to be prequalified shall include the reason(s) for denial. Notice shall be provided prior to the
advertisement of bids for the project and with sufficient time for the firm to protest the denial of
prequalification.
H. PROTEST PROCEDURE:
1 Protest Procedure - The protest procedure is as follows:
a. The firm may protest the denial of prequalification. A written protest must be received
by the Purchasing Manager, or designee, within two business days of notice of denial.
The written protest shall clearly identify the project and the Project Manager, clearly
articulate the reasons for the protest, and attach any documents or additional
information in support of the firm's position. The Purchasing Manager, or designee, will
contact the firm and set up a date and time to discuss the protest. If upon review, the
Purchasing Manager, or designee, determines that the firm meets the criteria for
prequalification, the firm shall be notified that it is prequalified to bid on the project and
allowed to participate in the bid process. If the Purchasing Manager, or designee,
upholds the denial, the firm shall be notified in writing by e-mail and first class mail.
b. If the firm desires further review after receiving the decision of the Purchasing Manager,
the firm may request an administrative review and final decision by the City Manager, or
designee. A written request for administrative review must be received by the City
Manager, or designee, within two business days of the firm's receipt of the decision from
the Purchasing Manager, or designee. The request for administrative review shall
clearly identify the project and the Project Manager, clearly articulate the reasons for the
review, and attach any documents or additional information in support of the firm's
position. The City Manager, or designee, will contact the firm and set up a date and
time for the administrative review. If, upon review, the City Manager, or designee,
determines that the firm meets the criteria for prequalification, the firm shall be notified
that it is prequalified to bid on the project and allowed to participate in the bid process. If
the City Manager, or designee, upholds the denial, the firm shall be notified in writing by
e-mail and first class mail.
2 General Rules for Protests - Firms submitting applications shall be provided an e-mail
address for communication with the Purchasing Manager during the protest process. The firm
shall provide at least two e-mail addresses for use by the Purchasing Manager in communicating
with the firm. The bid opening cannot occur until the protest process is completed. The bid
opening must be scheduled in order to allow sufficient time for a bidder that is prequalified as a
result of a protest to submit a bid on that project.

Appendix B
Instructions for Submitting Prequalification Application:
The Prequalification Application and associated attachments shall be submitted through BuildingConnected's Bid Form
module. Each subcontractor shall receive a "Bid Invite" email through BuildingConnected in order to view and respond to
the prequalification application. As a subcontractor, you may receive individual invitations to prequalify for multiple bid
packages. ONLY ONE PREQUALIFICATION APPLICATION WILL BE REQUIRED, however you must indicate which
package you wish to prequal for, as shown in Step 4 below. If you wish to be considered for prequalification for an
additional Bid Package in which you did not receive an invitation, you must submit a request to the Construction Manager
through BuildingConnected.
Step 1 - Confirm intent to submit Prequalification Application by clicking "Bidding" or "Decline". This will let us know if you
are interested in continuing to receive information about the project.
Step 2 - Review the Project Information posted under the Files Tab.
Step 3 - Have a question? Send us a message!

Step 4 - Complete the Prequalification Application using the Bid Form tab. Be sure to re-enter a "$0.00" bid for your
application to be processed or you will be reminded when submitting.
If you were invited to prequalify for multiple bid packages, be sure to indicate here which ones you would like to us to
consider.
Be sure to complete all the required fields.

Attach all your supporting documents and click "Preview & send". You're done!