NCEM Enclosed Trailers

STATE OF NORTH CAROLINA
DEPARTMENT OF PUBLIC SAFETY
Request for Quote #: 19-RFQ-2301185970-RMT
Date Issued: NCEM Enclosed Trailers
Date Issued: July 6, 2026
Quote Due Date: July 14, 2026
By 2 PM ET
Direct all inquiries concerning this RFQ to:
Morgan Rilling
Contract Specialist
Email: morgan.rilling@ncdps.gov

STATE OF NORTH CAROLINA
Request for Quote #
19-RFQ-2301185970-RMT
______________________________________________________
For internal State agency processing, including tabulation of quotes, provide your company's eVP (Electronic Vendor
Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This
page will be removed and shredded, or otherwise kept confidential, before the procurement file is made available
for public inspection.
This page shall be filled out and returned with your quote.
Failure to do so may subject your quote to rejection.
___________________________________________________
Vendor Name
______________________________
Vendor eVP#
Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered
Vendor in good standing. You must enter the Vendor number assigned through eVP (Electronic Vendor
Portal). If you do not have a Vendor number, register at https://evp.nc.gov/SignIn
Ver. 11/2025

STATE OF NORTH CAROLINA
Division of Emergency Management
Refer ALL Inquiries regarding this RFQ to: Request for Quote # 19-RFQ-2301185970-RMT
Procurement Lead through the Message Board in
the Sourcing Tool. See section 2.6 for details: Quotes will be opened: By July 14, 2026 at 2 PM ET
Morgan Rilling morgan.rilling@ncdps.gov
Using Agency: NCEM Commodity No. and Description: 251817 Product and Material Trailers
Requisition No.: RQ280526
EXECUTION
In compliance with this Request for Quote (RFQ), and subject to all the conditions herein, the undersigned Vendor offers and agrees to furnish
and deliver any or all items upon which prices are quote, at the prices set opposite each item within the time specified herein.
By executing this quote, the undersigned Vendor understands that false certification is a Class I felony and certifies that:
this quote is submitted competitively and without collusion (G.S. 143-54),
that none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter 78A
of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and
it is not an ineligible Vendor as set forth in G.S. 143-59.1.
Furthermore, by executing this quote, the undersigned certifies to the best of Vendor's knowledge and belief, that:
it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from
covered transactions by any Federal or State department or agency.
As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract awarded as a result of this
RFQ, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer with
more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system.
As required by Executive Order 24 (2017), the undersigned vendor certifies will comply with all Federal and State requirements concerning fair
employment and that it does not and will not discriminate, harass, or retaliate against any employee in connection with performance of any
Contract arising from this solicitation.
G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing plans,
specifications, estimates for public Contract; or awarding or administering public Contracts; or inspecting or supervising delivery of the public
Contract of any gift from anyone with a Contract with the State, or from any person seeking to do business with the State. By execution of this
quote response to the RFQ, the undersigned certifies, for Vendor's entire organization and its employees or agents, that Vendor are not aware
that any such gift has been offered, accepted, or promised by any employees or agents of Vendor's organization.
By executing this quote, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH CAROLINA GENERAL
TERMS AND CONDITIONS incorporated below. These documents can be accessed from the Ariba Sourcing Tool.
Failure to execute/sign quote prior to submittal may render quote invalid and it MAY BE REJECTED. Late quotes cannot be
accepted.
COMPLETE/FORMAL NAME OF VENDOR:
STREET ADDRESS: P.O. BOX: ZIP:
CITY & STATE & ZIP: TELEPHONE NUMBER: TOLL FREE TEL. NO:
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):
PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:
VENDOR'S AUTHORIZED SIGNATURE: DATE: E-MAIL:
Ver: 11/2025 1

Quote Number: 19-RFQ-2301185970-RMT Vendor: ____________________________________
VALIDITY PERIOD
Offer shall be valid for at least sixty (60) days from date of quote opening, unless otherwise stated here: ______ days, or if extended by mutual
agreement in writing of the parties. Any withdrawal of this offer shall be made in writing, effective upon receipt by the agency issuing this RFQ.
QUOTE ACCEPTANCE
If your quote is accepted, all provisions of this RFQ, along with the written results of any negotiations, shall constitute the written agreement
between the parties ("Contract"). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are incorporated herein and shall apply. Depending
upon the Goods or Services being offered, other terms and conditions may apply, as mutually agreed.
FOR STATE USE ONLY: Offer accepted and Contract awarded this ____ day of _______________, 20____, as indicated
on the attached certification, by ______________________________________________________
(Authorized Representative of Department of Public Safety)
Ver: 11/2025 2

Quote Number: 19-RFQ-2301185970-RMT Vendor: ____________________________________
1.0 PURPOSE AND BACKGROUND......................................................................................................... 5
1.1 CONTRACT TERM....................................................................................................................................... 5
2.0 GENERAL INFORMATION ................................................................................................................ 5
2.1 REQUEST FOR QUOTE DOCUMENT ........................................................................................................... 5
2.2 E-PROCUREMENT FEE ............................................................................................................................... 5
2.3 NOTICE TO VENDORS REGARDING RFQ TERMS AND CONDITIONS .......................................................... 5
2.4 RFQ SCHEDULE .......................................................................................................................................... 6
2.5 SITE VISIT or PRE-BID CONFERENCE .......................................................................................................... 6
2.6 QUOTE QUESTIONS ................................................................................................................................... 6
2.7 QUOTE SUBMITTAL ................................................................................................................................... 6
2.8 QUOTE CONTENTS .................................................................................................................................... 7
2.9 ALTERNATE QUOTES ................................................................................................................................. 8
2.10 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS ..................................................................................... 8
3.0 METHOD OF AWARD AND QUOTE EVALUATION PROCESS ............................................................... 8
3.1 METHOD OF AWARD ................................................................................................................................. 8
3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION ................................... 8
3.3 QUOTE EVALUATION PROCESS ................................................................................................................. 8
3.4 PERFORMANCE OUTSIDE THE UNITED STATES ......................................................................................... 9
3.5 INTERPRETATION OF TERMS AND PHRASES ............................................................................................. 9
4.0 REQUIREMENTS ............................................................................................................................. 9
4.1 PRICING ................................................................................................................................................... 10
4.2 ESTIMATED QUANTITIES ............................................................................ Error! Bookmark not defined.
4.3 PRODUCT IDENTIFICATION...................................................................................................................... 10
4.4 TRANSPORTATION AND IDENTIFICATION ............................................................................................... 10
4.5 DELIVERY [AND INSTALLATION (IF APPLICABLE)] ....................................... Error! Bookmark not defined.
4.6 AUTHORIZED RESELLER .............................................................................. Error! Bookmark not defined.
4.7 WARRANTY .............................................................................................................................................. 11
4.8 MAINTENANCE OPTION .......................................................................................................................... 11
4.9 [SAMPLES] [DEMONSTRATION] [DESCRIPTIVE LITERATURE] ..................... Error! Bookmark not defined.
4.10 HUB PARTICIPATION ............................................................................................................................... 11
4.11 REFERENCES ............................................................................................................................................ 11
4.12 VENDOR'S REPRESENTATIONS ................................................................................................................ 11
4.13 FINANCIAL STABILITY ............................................................................................................................... 12
4.14 AGENCY INSURANCE REQUIREMENTS MODIFICATION .......................................................................... 12
4.15 LOBBYING ACTIVITY CERTIFICATION FOR FEDERAL GRANTS ........................................................................ 12
4.18 SUSTAINIBILITY EFFORTS ........................................................................................................................ 13
5.0 PRODUCT SPECIFICATIONS ........................................................................................................... 13
SPECIFICATIONS ...................................................................................................................................... 13
5.2 CERTIFICATION AND SAFETY LABELS ....................................................................................................... 13
5.3 DEVIATIONS ................................................................................................ Error! Bookmark not defined.
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Quote Number: 19-RFQ-2301185970-RMT Vendor: ____________________________________
6.0 CONTRACT ADMINISTRATION ....................................................................................................... 14
6.1 CONTRACT MANAGER AND CUSTOMER SERVICE ...................................... Error! Bookmark not defined.
6.2 POST AWARD BUSINESS REVIEW MEETINGS ............................................. Error! Bookmark not defined.
6.3 CONTINUOUS IMPROVEMENT ................................................................................................................ 14
6.4 PERIODIC [WEEKLY, MONTHLY] REPORTS .................................................. Error! Bookmark not defined.
6.5 ACCEPTANCE OF WORK ........................................................................................................................... 14
6.6 INVOICES ................................................................................................................................................. 14
6.7 DISPUTE RESOLUTION ............................................................................................................................. 14
6.8 PRODUCT RECALL .................................................................................................................................... 14
6.9 PRICE ADJUSTMENTS ................................................................................. Error! Bookmark not defined.
6.10 CONTRACT CHANGES .............................................................................................................................. 15
6.11 ATTACHMENTS ........................................................................................................................................ 15
Ver: 11/2025 4

Quote Number: 19-RFQ-2301185970-RMT Vendor: ____________________________________
1.0 PURPOSE AND BACKGROUND
North Carolina Emergency Management is seeking to purchase (7) 8.5'x24' Dual 5.2K axle, 9950 GVWR White Enclosed Trailers to
be delivered on or before September 30, 2026. These trailers will be dispersed to 7 Team locations: Williamston, Wilmington,
Fayetteville, Raleigh, Greensboro, Asheville and Charlotte.
The intent of this solicitation is to award an Agency Contract.
1.1 CONTRACT TERM
The Contract shall have an initial term of one (1) years, beginning on the date of final Contract execution (the "Effective Date").
Quotes shall be submitted in accordance with the terms and conditions of this RFQ and any addenda issued hereto.
2.0 GENERAL INFORMATION
2.1 REQUEST FOR QUOTE DOCUMENT
The RFQ is comprised of the base RFQ document, any attachments, and any addenda released before Contract award, which are
incorporated herein by reference.
2.2 E-PROCUREMENT FEE
ATTENTION: This is an NC eProcurement solicitation facilitated by the Ariba Network. The E-Procurement fee may apply to this
solicitation. See paragraph entitled ELECTRONIC PROCUREMENT of the North Carolina General Terms and Conditions.
General information on the E-Procurement Services can be found at: http://eprocurement.nc.gov/.
What is the Ariba Network?
The Ariba Network is a web-based platform that serves as a connection point for buyers and Vendors. Vendors can log in to the
Ariba Network to view purchase orders, respond to electronic requests for quotes, participate in Sourcing Events, and collaborate
with buyers on contract documents.
For training on how to use the Sourcing Tool to view solicitations, submit questions, develop responses, upload documents, and
submit offers to the State, Vendors should go to the following site:
http://eprocurement.nc.gov/training/vendor-training.
2.3 NOTICE TO VENDORS REGARDING RFQ TERMS AND CONDITIONS
It shall be the Vendor's responsibility to read the Instructions to Vendors, the North Carolina General Terms and Conditions, all
relevant exhibits and attachments, and any other components made a part of this RFQ and comply with all requirements and
specifications herein. Vendors also are responsible for obtaining and complying with all Addenda and other changes that may be
issued in connection with this RFQ.
Other than through the process of negotiations under 01 NCAC 05B.0503, the State rejects and will not be required to evaluate or
consider any additional or modified terms and conditions submitted with Vendor's quote. This applies to any language appearing
in or attached to the document as part of the Vendor's quote that purports to vary any terms and conditions or Vendors'
instructions herein or to render the quote non-binding or subject to further negotiation. Vendor's quote shall constitute a firm
offer that shall be held open for the period required herein ("Validity Period" above).
The State may exercise its discretion to consider Vendor proposed modifications. By execution and delivery of this RFQ
Response, the Vendor agrees that any additional or modified terms and conditions, whether submitted purposely or
inadvertently, shall have no force or effect, and will be disregarded unless expressly agreed to during negotiations.
Noncompliance with, or any attempt to alter or delete, this paragraph shall constitute sufficient grounds to reject Vendor's
quote as nonresponsive.
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Quote Number: 19-RFQ-2301185970-RMT Vendor: ____________________________________
2.4 RFQ SCHEDULE
The table below shows the intended schedule for this RFQ. The State will make every effort to adhere to this schedule.
Event Responsibility Date and Time
Issue RFQ State July 6, 2026
Submit Quotes Vendor By July 14, 2026 at 2pm ET
Contract Award State TBD
2.5 QUOTE QUESTIONS
Upon review of the RFQ documents, Vendors may have questions to clarify or interpret the RFQ in order to submit the best quote
possible. To accommodate the Quote Questions process, Vendors shall submit any such questions by the "Submit Written
Questions" date and time provided in the RFQ SCHEDULE Section above, unless modified by Addendum.
Questions related to the content of the solicitation, or the procurement process should be directed to the person on the title page
of this document via the Sourcing Tool's message board by the date and time specified in the RFQ SCHEDULE Section of this RFQ.
Vendors will enter "RFQ # 19-RFQ-2301185970-RMT - Questions" as the subject of the message. Question submittals should
include a reference to the applicable RFQ section. This is the only manner in which questions will be received.
Questions or issues related to using the Sourcing Tool itself can be directed to the North Carolina eProcurement Help Desk at 888-
211-7440, Option 2. Help Desk representatives are available Monday through Friday from 7:30 AM ET to 5:00 PM ET.
Questions received prior to the submission deadline date, the State's response, and any additional terms deemed necessary by
the State will be posted in the Sourcing Tool in the form of an addendum and shall become an Addendum to this RFQ. No
information, instruction or advice provided orally or informally by any State personnel, whether made in response to a question
or otherwise in connection with this RFQ, shall be considered authoritative or binding. Vendors shall rely only on written material
contained in an Addendum to this RFQ.
2.7 QUOTE SUBMITTAL
IMPORTANT NOTE: This is an absolute requirement. Late quotes, regardless of cause, will not be opened or considered, and will
be automatically disqualified from further consideration. Vendor shall bear the sole risk of late submission due to unintended or
unanticipated delay. It is the Vendor's sole responsibility to ensure its quote has been received as described in this RFQ by the
specified time and date of opening. Failure to submit a quote in strict accordance with instructions provided shall constitute
sufficient cause to reject a Vendor's quote(s). Solicitation responses are subject to Sealed Bidding requirements.
Vendor's quotes for this procurement must be submitted through the Sourcing Tool. For training on how to use the Sourcing Tool
to view solicitations, submit questions, develop responses, upload documents, and submit offers to the State, Vendors should go
to the following site: https://eprocurement.nc.gov/training/vendor-training
Questions or issues related to using the Sourcing Tool itself can be directed to the North Carolina eProcurement Help Desk at 888-
211-7440, Option 2. Help Desk representatives are available Monday through Friday from 7:30 AM EST to 5:00 PM EST.
Tips for Using the Sourcing Tool
1. Vendors should review available training and confirm that they are able to access the Sourcing Event, enter responses,
and upload files well in advance of the date and time response are due to allow sufficient time to seek assistance from
the North Carolina eProcurement Help Desk.
2. Vendors may submit their responses early to make sure there are no issues, and then submit a revised response any time
prior to the response due date and time. The State will only review the most recent response.
3. Vendors should respond to all relevant sections of the Sourcing Event. Certain questions or items are required in order to
submit a response and are denoted with an asterisk. The Sourcing Tool will not allow a response to be submitted unless
all required items are completed. The Sourcing Tool will provide error messages to help identify any required information
that is missing when response is submitted.
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Quote Number: 19-RFQ-2301185970-RMT Vendor: ____________________________________
4. Simply saving your response in the Sourcing Tool is not the same as submitting your response to the State. Vendors should
make sure they complete the submission process and receive a message that their response was successfully submitted.
5. Only Quotes submitted through the Content Section of the Ariba Sourcing Event will be considered. Quotes submitted
through the Message Board will not be accepted or considered for award.
If confidential and proprietary information is included in the quote, also submit one (1) signed, REDACTED copy of the quote. Such
information may include trade secrets defined by N.C. Gen. Stat. 66-152 and other information exempted from the Public Records
Act pursuant to N.C. Gen. Stat. 132- 1.2. Vendor may designate information, Products, Services, or appropriate portions of its
response as confidential, consistent with and to the extent permitted under the statutes and rules set forth above. By so redacting
any page, or portion of a page, the Vendor warrants that it has formed a good faith opinion, having received such necessary or
proper review by counsel and other knowledgeable advisors, that the portions determined to be confidential and proprietary and
redacted as such, meet the requirements of the Rules and Statutes set forth above. However, under no circumstances shall price
information be designated as confidential.
If the Vendor does not provide a redacted version of the quote with its quote submission, the Department may release an
unredacted version if a record request is received.
2.8 QUOTE CONTENTS
Vendors shall provide responses to all questions and complete all attachments for this RFQ that require the Vendor to provide
information and upload them to the Sourcing Event in the Sourcing Tool. Vendor may not be able to submit its response in the
Sourcing Tool unless all required items are addressed. Vendors shall provide authorized signatures where requested. Failure to
provide all required items, or Vendor's submission of incomplete items, may result in the State rejecting Vendor's quote, in the
State's sole discretion.
Vendors shall upload the following items and attachments in the Sourcing Tool:
a) Cover Letter, must include the following: (i) a statement that confirms that the Vendor has read the RFQ in its entirety,
including all links, and all Addenda released in conjunction with the RFQ; (ii) a statement that Vendor agrees to perform in
accordance with the scope of work, requirements, and specifications contained herein; and (iii) Vendor's agreement to
comply with all instructions, terms and conditions, and attachments.
b) Title Page: Include the company name, address, phone number and authorized representative along with the Quote
Number.
c) Completed and signed version of EXECUTION PAGES, along with the body of the RFQ.
d) Signed receipt pages of any addenda released in conjunction with this RFQ, if required to be returned.
e) Vendor's Response [Indicate relative section references as a guide to responding to sections requiring additional responses
outside of the solicitation document. If not required, delete.]
f) Completed version of ATTACHMENT A: PRICING
g) Completed and signed version of ATTACHMENT D: HUB SUPPLEMENTAL VENDOR INFORMATION
h) Completed and signed version of ATTACHMENT F: LOCATION OF WORKERS UTILIZED BY VENDOR
i) Completed and signed version of ATTACHMENT G: CERTIFICATION OF FINANCIAL CONDITION
j) Completed and signed version of ATTACHMENT H: VENDOR REQUEST FOR EO50 PRICE-MATCHING, if applicable
k) Completed and signed version of CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS and
OMB STANDARD FORM LLL
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Quote Number: 19-RFQ-2301185970-RMT Vendor: ____________________________________
2.9 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS
Relevant definitions for this RFQ are provided in 01 NCAC 05A .0112 and in the Instructions to Vendors found Sourcing Tool, which
are incorporated herein by this reference.
3.0 METHOD OF AWARD AND QUOTE EVALUATION PROCESS
3.1 METHOD OF AWARD
North Carolina G.S. 143-52 provides a general list of criteria the State shall use to award contracts, as supplemented by the
additional criteria herein. The Goods or Services being procured shall dictate the application and order of criteria; however, all
award decisions shall be in the State's best interest.
All responsive quotes will be reviewed, and award or awards will be based on the responsive quote(s) offering the lowest price
that meets the specifications provided herein, to include any required verifications set out herein such as but not limited to past
performance, references, and financial documents.
While the intent of this RFQ is to award a Contract(s) to a single Vendor for all line items the State reserves the right to make
separate awards to different Vendors for one or more line items, to not award one or more line items or to cancel this RFQ in its
entirety without awarding a Contract, if it is considered to be most advantageous to the State to do so.
If a Vendor selected for award is determined by the State to be a non-resident of North Carolina, all responsive quotes will be
reviewed to determine if any of them were submitted by a North Carolina resident Vendor who requested an opportunity to match
the price of the winning quote, pursuant to Executive Order #50 and G.S. 143-59 (for more information, please refer to
ATTACHMENT H: VENDOR REQUEST FOR EXECUTIVE ORDER #50 PRICE MATCHING. If such quote(s) are identified, the State will
then determine whether any such quote falls within the price-match range, and, if so, make a Contract award in accordance with
the process that implements G.S. 143-59 and Executive Order #50.
The State reserves the right to waive any minor informality or technicality in quotes received.
3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION
While this RFQ is under evaluation, the responding Vendor, including any subcontractors and suppliers, is prohibited from engaging
in conversations intended to influence the outcome of the evaluation. See the Paragraph of the Instructions To Vendors entitled
COMMUNICATIONS BY VENDORS.
Each Vendor submitting a quote to this RFQ, including its employees, agents, subcontractors, suppliers, subsidiaries and affiliates,
is prohibited from having any communications with any person inside or outside the using agency; issuing agency; other
government agency office or body (including the procurement lead named above, any department secretary, agency head,
members of the General Assembly and Governor's office); or private entity, if the communication refers to the content of Vendor's
proposal or qualifications, the content of another Vendor's proposal, another Vendor's qualifications or ability to perform a
resulting contract, and/or the transmittal of any other communication of information that could be reasonably considered to have
the effect of directly or indirectly influencing the evaluation of proposals, the award of a contract, or both.
Any Vendor not in compliance with this provision shall be disqualified from evaluation and award. A Vendor's proposal may be
disqualified if its subcontractor and/or supplier engage in any of the foregoing communications during the time that the
procurement is active (i.e., the issuance date of the procurement until the date of contract award or cancellation of the
procurement). Only those discussions, communications or transmittals of information authorized or initiated by the issuing agency
for this RFQ, or inquiries directed to the procurement lead named in this RFQ regarding requirements of the RFQ (prior to proposal
submission) or the status of the award (after submission) are excepted from this provision.
3.3 QUOTE EVALUATION PROCESS
a) Quotes are requested for the items as specified, or item(s) equivalent in design, function, and performance. The State
reserves the right to reject any quote on the basis of fit, form and/or function, as well as cost.
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