Maintenance Agreement for Microplate Washers at EL

Below is the Q&A

Q1. We would like to know if this is a brand new contract OR if there is (was) an incumbent performing these services. If not brand new, could you please provide the current / previous contract number?

A. This is a brand new contract.

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This is a combined synopsis/solicitation for commercial supplies and services prepared in accordance with the format in FAR 12.6 as supplemented with FAR 13 and additional information included in this notice. The incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-5.

THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION AND A SEPARATE SOLICITATION WILL NOT BE ISSUED.

The solicitation number for this acquisition is 123A9425Q0044 and is being issued as a Request for Quote (RFQ) as a small business set aside. The NAICS Code for this solicitation is 541990 and the Product Service Code is J066. This will be awarded as Firm-Fixed Price. Prospective Offerors are responsible for downloading the solicitation and any amendments from https://www.sam.gov. The Government reserves the right to award an order without discussions if the Contracting Officer determines that the initial offer is providing the lowest technically acceptable bid and discussions are not necessary. However, the Offeror may be given the opportunity to clarify certain aspects of its Quote, or to resolve minor or clerical errors. Discussion may be needed if significant questions which may affect the award decision arise during evaluation.

The Government intends to issue a Contract.

***The solicitation does not commit the Government to pay any cost for the preparation and submission of a quote. It is also advised that the Contracting Officer (CO) is the only individual who can legally commit and obligate the Government to the expenditure of public funds in connection with the proposed acquisition. The government reserves the right to cancel this solicitation, either before or after closing date, with no obligation to the offeror by the government.***

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Description

The contractor shall perform one (1) preventative maintenance (PM) yearly on each instrument upon calibration or before PM expiration. This means PM scheduling is managed by internal counters and logs for sample runs, calibration, and maintenance intervals maintained by the system, which can be manually checked by the analyst. The maintenance also has to be done before the expiration due date listed on the device. If the due passes the device has to be retired until service is performed. This is a requirement of ISO 17025 (an internal standard for laboratory competency for testing and collaboration). The contractor shall provide a tentative preventive maintenance schedule to the Contracting Officer or Contracting Officer's Representative (COR) within fifteen (15) days after contract award. Work performed shall include, but not be limited to, both on-site and off-site consultation, cleaning, adjusting, aligning of each electronic and mechanical component, and replacing parts where needed to maintain the instrument in good operating condition.

• All preventive maintenance must be documented, and the documentation must be provided to the COR prior to leaving the site unless alternate arrangements have been made with COR. Scheduling of PM services should be coordinated with the COR or lab representative 30 days in advance to PM expiration. Further details can be found in Deliverable 3, Repair Completion Report.

The contractor shall provide a minimum of two (2) emergency service visits per contractual period. In addition, access to remote troubleshooting/diagnostic services must be included.

The contractor shall perform PM on the following equipment/instruments:

Instrument Name - Serial Number

Agilent 405TS Sonic QCLS Plate Washer - 2303142C

Agilent 405TS Sonic QCLS Plate Washer - 2305250E

NOTE: Limited changes could be made each year to the listing of equipment that needs to be maintained. If changes need to occur, the Government will contact the contractor and discuss pricing for the new equipment. In addition, some pieces of equipment may be removed from the list each year depending on whether they are obsolete or no longer in use.