ICRC Crooked Creek Recreation Center Conceptual Renovation Plan

IRMO CHAPIN RECREATION
COMMISSION (ICRC) Contact: Jay Downs
Superintendent Planning & Development
Email: jdowns@icrc.net
Administration Office
Phone: (803) 213-2004
5605 Bush River Road
Columbia, SC 29212
REQUEST FOR PROPOSAL
Crooked Creek Park Recreation Center Conceptual Renovation Plan
I. Introduction
The Irmo Chapin Recreation Commission (ICRC) is seeking proposals from
qualified architectural firms to prepare a conceptual renovation plan for the
recreation center located at Crooked Creek Park.
Critical Dates
Date Advertised: June 11, 2026
Mandatory Pre-Proposal Meeting: June 18, 2026,at 2:00PM
Crooked Creek Park Recreation Center. 1098 Old Lexington Hwy Chapin SC 29036
Proposal Due Date: June 30, 2026 at 2PM
Saluda Shoals Park, 5605 Bush River Road, Columbia, SC 29212
Project Overview
The Commission intends to expand and improve indoor and outdoor programming
space within the existing facility.
Following review of the submitted proposals, ICRC intends to select a firm to
provide the services described in this RFP in accordance with ICRC's Procurement
Policy.
Requests for clarification of this RFP must be submitted in writing no later than
close of business (COB) on June 23, 2026, to Jay Downs, Superintendent of
Planning and Development, Irmo Chapin Recreation Commission, 5605 Bush River
Road, Columbia, SC 29212, or by email at jdowns@ICRC.com. Questions received
after that deadline will not be addressed. If deemed necessary, an addendum will
be issued no later than June 25, 2026.
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IRMO CHAPIN RECREATION
COMMISSION (ICRC) Contact: Jay Downs
Superintendent Planning & Development
Email: jdowns@icrc.net
Administration Office
Phone: (803) 213-2004
5605 Bush River Road
Columbia, SC 29212
II. Scope of Services
The scope of services under this Request for Proposal includes the preparation of a
conceptual renovation plan and related materials.
The primary focus of this plan is to develop a conceptual renovation design that
addresses the following items:
Key Renovations - Recreation Center
Add two new full-sized basketball courts (preferably one gymnasium divided
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into two full-sized basketball courts)
Expand the fitness area
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Enlarge and square off existing corner rooms
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Convert two small rooms into office spaces
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Kitchen renovation
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Increase and improve access to storage space
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Add six new multipurpose rooms
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Reconfigure or relocate the front desk and expand the lobby
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Improve access, lighting, and circulation in high-use areas
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Renovating, repairing, and/or replacing all current floors (excluding current
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basketball floor), walls, ceilings, built-ins, counters, and fixtures
Repurpose the racquetball court footprint into usable program space
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Update all entrances and door systems
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Modernize HVAC systems throughout the facility
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IRMO CHAPIN RECREATION
COMMISSION (ICRC) Contact: Jay Downs
Superintendent Planning & Development
Email: jdowns@icrc.net
Administration Office
Phone: (803) 213-2004
5605 Bush River Road
Columbia, SC 29212
Project Process
The project is generally anticipated to proceed as follows:
1. Meet with the client and other stakeholders to review the project program,
available existing information, and coordination responsibilities between
the client and consultant.
2. Conduct site and facility analysis as necessary to produce the required
deliverables.
3. Coordinate input from stakeholder meetings in cooperation with the
client.
4. Prepare the renovation plan based on site and facility conditions, project
parameters, and direction provided by the client and stakeholders.
Resources ICRC will make available to the consultant:
1. Limited drawings and information for the existing facility
2. Meeting minutes, committee summaries, and project-related notes, as
appropriate
The Consultant shall:
1. Prepare a conceptual renovation plan with related narrative text,
drawings, and visuals.
2. Provide all labor, materials, and equipment necessary to perform the work
described in this document.
3. Provide sufficient professional, technical, supervisory, and administrative
personnel to complete the work, including planning, architecture,
engineering, and landscape architecture services as needed.
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IRMO CHAPIN RECREATION
COMMISSION (ICRC) Contact: Jay Downs
Superintendent Planning & Development
Email: jdowns@icrc.net
Administration Office
Phone: (803) 213-2004
5605 Bush River Road
Columbia, SC 29212
Proposals must also address the following:
Project Timeline: Proposals must clearly demonstrate the firm's ability and
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commitment to meet the intended schedule. Each firm shall provide a bar
chart or similar schedule showing the anticipated timeframe to complete the
project.
Pre-Proposal Meeting: A pre-proposal meeting will be held at 2:00PM on
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June 18, 2026, at the Recreation Center at Crooked Creek Park, 1098 Old
Lexington Highway, Chapin, SC 29036. ICRC will not conduct individual
meetings or discussions with firms before proposal submission and
evaluation. Firms may visit the site independently; however, they must not
discuss the project with ICRC staff or request assistance during site visits.
Documents Provided by ICRC: Existing drawings, plans, and plats will be
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made available.
Project Phases or Tasks: ICRC anticipates completing the project on a task-
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by-task basis. The selected firm will receive authorization for each task to be
performed, and ICRC's payment obligation will be limited to work actually
authorized and completed. Work under this RFP includes the following tasks:
Schematic Design
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Design Development
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Cost Estimate: The selected firm will be responsible for providing cost
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estimates that include all costs necessary to complete the proposed
conceptual plan, including anticipated surveys, studies, and permitting
requirements. These cost estimates will be used to prepare a budget for
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IRMO CHAPIN RECREATION
COMMISSION (ICRC) Contact: Jay Downs
Superintendent Planning & Development
Email: jdowns@icrc.net
Administration Office
Phone: (803) 213-2004
5605 Bush River Road
Columbia, SC 29212
Commission approval. Proposals must clearly indicate the firm's ability to
prepare a budget and their ability to maintain budgetary control.
Permitting: Proposals must identify applicable permitting requirements and
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describe any governmental or utility coordination needed for each aspect of
the proposed development.
Dependent on the results of the cost estimates and budgetary availability, ICRC
reserves the right to enter into a contract for future phases with the selected firm, in
accordance with ICRC's Procurement Policy and contract documents. However,
no guarantee is expressed or implied as to the total amount of services ICRC might
request. Additionally, ICRC will not be obligated to purchase any services in the
absence of a written order, in accordance with the contract documents.
Future work relating to this project may include:
Develop construction drawings specified aspects of the recreation center
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renovation plan
Preparation of bid documents
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Construction administration
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III. Firm/Management Requirements
Proposals shall identify the Principal-in-Charge and Project Manager for this
project.
Proposals shall also include a statement confirming that the identified individuals
will remain involved throughout the project and must address, at a minimum, the
items listed below.
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IRMO CHAPIN RECREATION
COMMISSION (ICRC) Contact: Jay Downs
Superintendent Planning & Development
Email: jdowns@icrc.net
Administration Office
Phone: (803) 213-2004
5605 Bush River Road
Columbia, SC 29212
The Firm
The organizational strength and stability of the responding firm are important
components of the selection process. ICRC is interested only in projects performed
by personnel who remain with the submitting office and who will be available to
support this project. Work performed by former employees or by offices outside the
Columbia area that will not support this project should not be included. Failure to
identify project experience accurately may result in disqualification.
Provide a list of key firm members, their experience with similar projects, and their
roles on those projects. Also describe what distinguishes your firm from others and
explain the relevance of your expertise and experience to recreation, public
facilities, or comparable planning and development work.
Proposals must address the following:
Firm background, including organizational structure and years in business.
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Memberships in professional organizations.
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A description of the firm's unique qualifications and how those
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qualifications will influence delivery of the requested scope of services.
Plan submittals: the selected firm must demonstrate its ability to provide
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all required documents. Plans must be prepared in current AutoCAD-
compatible format, or newer equivalent, and final plans and/or specifications
must be provided as scaled drawings in both paper and electronic formats
compatible with ICRC's current software systems.
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IRMO CHAPIN RECREATION
COMMISSION (ICRC) Contact: Jay Downs
Superintendent Planning & Development
Email: jdowns@icrc.net
Administration Office
Phone: (803) 213-2004
5605 Bush River Road
Columbia, SC 29212
Proposals must clearly identify any anticipated costs associated
with the plan submittals.
Sub-consultants - Permitting/Studies: Proposals shall include a
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list of all recommended sub-consultants for the project, including
those needed for permitting requirements. All related fees shall be
administered by the selected firm, incorporated into the contract,
and invoiced through the prime consultant.
Sub-consultants - Surveyors: Proposals shall clearly identify any surveyors
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recommended for the project. All related fees shall be administered by the
selected firm, incorporated into the contract, and invoiced through the prime
consultant.
The selected firm will be required to sign and comply with the terms
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and conditions of ICRC's contract document.
Project Team
Proposal responses shall clearly address the following project team
information:
Names, titles, and responsibilities of all team members assigned to the
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project
Resume for each assigned team member
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Applicable professional registrations
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Length of service with the firm
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Membership in professional organizations
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IRMO CHAPIN RECREATION
COMMISSION (ICRC) Contact: Jay Downs
Superintendent Planning & Development
Email: jdowns@icrc.net
Administration Office
Phone: (803) 213-2004
5605 Bush River Road
Columbia, SC 29212
Provide a description of previous work relevant to recreation planning, public
facility development, or similar projects, including other related experience. Also
identify professional awards received by the individual or on projects where that
individual played a key role. Detail the experience of the Project Manager assigned
to this project, with emphasis on comparable work. For each referenced project,
include the project title, year completed, client name, and the name, address, and
telephone number of a contact person familiar with that individual's role on the
project.
Professional awards received by the individual or projects where
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the individual played a key role.
Detail individual's experience in the capacity of Project Manager that
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will be assigned to this project - highlighting experience with similar
projects.
Provide the title of the referenced project, year work was done, name of
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the client and the name, address, and telephone number of a contact
person knowledgeable of that individual's role on the project.
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IRMO CHAPIN RECREATION
COMMISSION (ICRC) Contact: Jay Downs
Superintendent Planning & Development
Email: jdowns@icrc.net
Administration Office
Phone: (803) 213-2004
5605 Bush River Road
Columbia, SC 29212
IV. Selection Process
ICRC reserves the right to reject any or all proposals that do not adequately meet
the intent of this RFP. ICRC also reserves the right to accept a proposal in whole or
in part. No proposal may be withdrawn for sixty (60) days after the proposal's due
date. The anticipated schedule for the selection process is listed below.
Date Advertised: June 11, 2026
Pre-proposal (Mandatory): June 18, 2026, at 2:00PM - Crooked Creek
Park Recreation Center. 1098 Old Lexington Hwy Chapin SC. 29036
Deadline for Questions: June 23, 2026 - Close of Business
Written Proposals Due: June 30, 2026, at 2:00PM - Submit Sealed
Envelope 5605 Bush River Road, Columbia SC. 29212
Presentation Date: TBA
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IRMO CHAPIN RECREATION
COMMISSION (ICRC) Contact: Jay Downs
Superintendent Planning & Development
Email: jdowns@icrc.net
Administration Office
Phone: (803) 213-2004
5605 Bush River Road
Columbia, SC 29212
V. Qualifications
Although ICRC is mindful of project cost, proposal evaluation will focus primarily on
the factors listed below, which are not necessarily presented in order of
importance.
These factors include: (1) the qualifications and relevant experience of the
submitting firm; (2) the proposed approach; (3) the qualifications of project team
members; (4) experience working with permitting agencies, if applicable; and (5)
the firm's demonstrated ability and commitment to complete the project phases or
tasks within an approved timeline and budget.
ICRC may request additional information from one or more firms after initial
proposal submission in order to clarify, confirm, or properly evaluate proposals.
ICRC also reserves the right to negotiate contract terms with the selected firm in
accordance with ICRC's Procurement Policy.
ICRC has no express or implied obligation to reimburse responding firms for
expenses incurred in preparing proposals, participating in interviews, or providing
additional information.
If awarded the contract, the selected firm will be required to sign ICRC's contract. A
copy of the firm's proposal will be attached to the contract; however, in the event of
any ambiguity, ICRC's contract and Procurement Policy will control.
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