Vehicle Barrier Maintenance - AFRL Rome

Active

Contract Opportunity

*** 22 JULY 2025 - FINAL QUESTION/ANSWER DOCUMENT POSTED (THIS REPLACES THE DOCUMENTS POSTED 14 JULY AND 15 JULY). IN SUPPORT OF THIS, ATTACHMENTS 1 AND 3 HAVE BEEN REVISED, AND ATTACHMENT 7 (SF1449) HAS BEEN ADDED. RESPONSE DATE REMAINS 28 JULY 2025. ***

----------------------------------------------------------------------------

*** 15 JULY 2025 - UPDATED QUESTION/ANSWER DOCUMENT POSTED (THIS REPLACES THE DOCUMENT POSTED 14 JULY). ALSO, PLEASE NOTE THAT THE RESPONSE DATE HAS BEEN EXTENDED TO 28 JULY 2025. NO QUESTIONS WILL BE ACCEPTED AFTER 3:00 EDT ON 18 JULY 2025. ***

----------------------------------------------------------------------------

*** 14 JULY 2025 - QUESTION/ANSWER DOCUMENT POSTED. PLEASE USE THIS INFORMATION IN DEVELOPING ANY RESPONSE TO THIS SOLICITATION. SHOULD FURTHER QUESTIONS BE RECEIVED, THIS DOCUMENT WILL BE UPDATED AND ANOTHER NOTE MADE HERE. ***

-----------------------------------------------------------------------------

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Offers are being requested and a written solicitation (paper copy) will not be issued. Further, offerors are responsible for monitoring this site for the release of amendments (if any) or other information pertaining to this solicitation.

Solicitation FA875125Q0064 is issued as a request for quotation (RFQ).

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03 and Defense Federal Acquisition Regulation Supplement Change Notice (DCN) 20250117.

See https://www.acquisition.gov/ for the full text of all provisions and clauses incorporated by reference herein.

This procurement is being issued as a total small business set-aside under NAICS code 811210 and employees, or average annual receipts of $34,000,000.00.

The contractor shall provide all personnel, labor, equipment, tools, materials, supervision, travel, periodic inspections, minor repair, and other services necessary to provide maintenance for the operation of multiple vehicle barrier systems for AFRL Rome Research Site. (See Attachment 1- Performance Work Statement (PWS), Attachment 2 - AFRL Rome Equipment List, Attachment 3 – Pricing Schedule and Attachment 4 - Equipment Information & Drawings for detailed information.)

The anticipated Period of Performance is 16 July 2025 -15 January 2031:

Base Contract: 16 July 2025 -15 July 2026 (12 Months)

Option Year 2: 16 July 2027-15 July 2028 (12 Months)

Option Year 3: 16 July 2028-15 July 2029 (12 Months)

Option Year 4: 16 July 2029-15 July 2030 (12 Months)

Option Year 5: 16 July 2030-15 January 2031 (6-Month extension)

If necessary, any deliveries shall be made in accordance with FAR 52.247-34 FOB Destination. The place of delivery, acceptance and FOB destination point are:

• Rome Research Site Main Gate, 304 Brooks Road, Rome NY 13440


• Stockbridge Test Annex, 5251 Burleson Road, Oneida NY 13421


• Newport Irish Hill Test Annex, 391 Lindsay Road, Poland NY 13431


• Newport Tanner Hill Test Annex, 208 Tower Road, Newport NY 13416

The provision at 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services, applies to this acquisition.

Addendum to the following paragraphs of 52.212-1 are:

(b) Written quotes are due at or before 3:00PM (Eastern Standard Time) 28 July 2025. In order to be considered for award, quotes shall be submitted to Jennifer Calandra (jennifer.calandra@us.af.mil) and John Haberer (john.haberer@us.af.mil). Offerors are encouraged to submit their proposals/quotes using Attachment 3- Pricing Schedule and the SF 1449, Solicitation/Contract/Order for Commercial Products and Commercial Services.

(b)(4) Submit a technical description of the items being offered.

(b)(10) Submit past performance information to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information).

(b)(11) If the offer is not submitted on a SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations, information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(g) Contract award. The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; and waive informalities and minor irregularities in offers received.

The provision at FAR 52.212-2, Evaluation -- Commercial Products and Commercial Services applies. In addition to the information within Paragraph (a), the following factors shall be used to evaluate offers:

(i) Price- The quotations will be ranked according to their total evaluated price (TEP) as identified by contract line-item total pricing. The Government will evaluate offers for award purposes by adding the total price for all CLINs for the required period of performance.; and

(ii) Past Performance- The lowest total evaluated priced, technically acceptable offeror’s past performance will be evaluated on an Acceptable/Unacceptable basis. In determining acceptable past performance, AFRL/RIKO will independently obtain data from other Government and commercial sources in order to consider an Offeror's history of compliance with delivery schedules, order support, and general customer satisfaction.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

All evaluation factors other than price, when combined, are equal to price. Offerors are required to complete representations and certifications found in the provision at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Products and Commercial Services (DEVIATION 2025-O0003 and 2025-O0004), as well as the following:

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

252.204-7017, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation

For your convenience all referenced certifications are attached to this solicitation. (Attachment No. 5)

The clause at 52.212-4, Contract Terms and Conditions -- Commercial Products and Commercial Services, applies to this acquisition.

Addenda to the following paragraphs of 52.212-4 are:

The clause at 52.217-8, Option to Extend Services, applies to this acquisition. The Contracting Officer may exercise the option by written notice to the Contractor prior to the end of the contract.

The clause at 52.217-9, Option to Extend the Term of the Contract applies to this acquisition as follows: (a) The Government may extend the term of this contract by written notice to the Contractor before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years 6 months.

The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Products and Commercial Services (DEVIATION 2025-O0003 and 2025-O0004) applies to this acquisition.

The following additional FAR clauses cited are incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment .

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors

(6) 52.233-3, Protest After Award

(7) 52.233-4, Applicable Law for Breach of Contract Claim

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards

52.204-27, Prohibition on a ByteDance Covered Application

52.209-6, Protecting the Government Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

52.219-6, Notice of Total Small Business

52.219-28, Post Award Small Business Program Representation

52.222-3, Convict Labor

52.222-19, Child Labor—Cooperation with Authorities and Remedies (

52.222-35, Equal Opportunity for Veterans

52.222-36, Equal Opportunity for Workers With Disabilities

52.222-37, Employment Reports on Veterans

52.222-50, Combating Trafficking in Persons

52.223-23, Sustainable Products and Services

52.225-13, Restrictions on Certain Foreign

52.225-26, Contractors Performing Private Security Functions Outside the United

52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving

52.232-33, Payment By Electronic Funds Transfer—System For Award Management

52.240-1, Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act-Covered Foreign Entities

52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

52.222-41, Service Contract Labor Standards

52.222-42, Statement of Equivalent Rates for Federal Hires (See Attachment 6 – Wage Determination for more information)

This Statement is for Information Only:

It is not a Wage Determination

Employee Class Monetary Wage -- Fringe Benefits

23160 ELECTRICIAN, MAINTENANCE

$29.64 + $5.36 = $35.00

23183 ELECTRONICS TECHNICIAN MAINTENANCE III

$32.10 + $5.36 = $37.46

52.222-43, Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment

52.222-55, Minimum Wages Under Executive Order 14026

52.222-62, Paid Sick Leave Under Executive Order 13706

The following additional FAR and FAR Supplement provisions and clauses also apply:

52.204-7 System for Award Management

52.204-16, Commercial and Government Entity Code Reporting

52.204-18, Commercial and Government Entity Code Maintenance

52.204-21, Basic Safeguarding of Covered Contractor Information Systems

52.204-22, Alternative Line Item Proposal

52.247-34, FOB Destination

52.252-1 Solicitation Provisions Incorporate by Reference

52.252-2 Clauses Incorporated by Reference

252.203-7000, Requirements Relating to Compensation of Former DoD Officials

252.203-7002 Requirement to Inform Employees of Whistleblower Rights.

252.203-7005, Representation Relating to Compensation of Former DoD Officials

252.204-7003 Control of Government Personnel Work Product

252.204-7004 DoD Antiterrorism Awareness Training for Contractors

252.204-7008, Compliance with Safeguarding Covered Defense Information Controls

252.204-7018, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

252.204-7019, Notice of NIST SP 800-171 DoD Assessment Requirements

252.204-7020, Notice of NIST SP 800-171 DoD Assessment Requirements

252.204-7024, Notice on the Use of the Supplier Performance Risk System

252.205-7000, Provision of Information to Cooperative Agreement Holders

252.223-7008, Prohibition of Hexavalent Chromium

252.223-7997 Prohibition on Procurement of Certain Items Containing

Perfluorooctane Sulfonate or Perfluorooctanoic Acid - Representation (DEVIATION 2022-O0010)

252.223-7998 Prohibition on Procurement of Certain Items Containing

Perfluorooctane Sulfonate or Perfluorooctanoic Acid (DEVIATION 2022-O0010)

252.225-7012, Preference for Certain Domestic

252.225-7048 Export-Controlled Items

252.225-7055, Prohibition Regarding Business Operations with the Maduro Regime

252.225-7056, Prohibition Regarding Business Operations with the Maduro Regime

252.225-7059, Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region–Representation

252.225-7060, Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region

252.225-7972, Prohibition on the Procurement of Foreign-Made Unmanned Aircraft Systems

252.225-7973, Prohibition on the Procurement of Foreign-Made Unmanned Aircraft Systems—Representation

252.225-7980, Contractor Personnel Performing in the United States Africa

252.227-7015, Technical Data--Commercial Products and Commercial Services

252.227-7037, Validation of Restrictive Markings on Technical Data

252.232-7003, Electronic Submission of Payment Requests and Receiving Reports

252.232-7006, Wide Area Workflow Payment Instructions

252.232-7010, Levies on Contract Payments

252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel

252.244-7000, Subcontracts for Commercial Products and Commercial Services

252.246-7004, Safety of Facilities, Infrastructure, and Equipment for Military Operations

252.246-7008, Source of Electronic Parts

252.247-7023, Transportation of Supplies by Sea – Basic

5352.201-9101, Ombudsman is hereby incorporated into this solicitation. The Ombudsman for this acquisition is: Ombudsman: AFRL/PK Director, Alternate Ombudsman: AFRL/PK Deputy Director, 1864 Fourth Street, WAFB OH 45433, Phone: (937) 904-9700, FAX: (937) 656-7321, Email: afrl.pk.workflow@us.af.mil

5352.223-9001, Health and Safety on Government Installations

5352.242-9000 Contractor Access to Department of the Air Force Installations

252.237-7023 Continuation of Essential Contractor Services

Attachments/Links