Opens September 29 ? Effingham City Hall Parking Lot Project ? Specifications

NOTICE TO CONTRACTORS
Sealed proposals for the City of Effingham, EFFINGHAM CITY HALL PARKING LOT PROJECT will be
received by the City of Effingham, Illinois, 201 E. Jefferson, Effingham, IL 62401 in the office of the City
Clerk until 11:05 a.m. September 29th, 2026 and will then be publicly opened and read in the Council
Chambers.
The proposed work is officially known as "EFFINGHAM CITY HALL PARKING LOT" for the City of
Effingham, Effingham, Illinois. The project consists of constructing an approximately 8,400 square feet
parking lot on the northeast corner of the intersection of 2nd Street and Section Street to provide additional
parking capacity for Effingham City Hall. The work shall consist of the removal of the existing soil and
replace with concrete pavement shown herein and other miscellaneous work.
The Contract Documents, consisting of the Notice to Contractors, Special Provisions, Contract, Proposal,
Notice of Award, Notice to Proceed, Change Order, Specifications, Addenda may be examined at the
following locations:
Plans, specifications, and documents are on file in the office of the City Engineer of the City of Effingham,
201 E. Jefferson Avenue, Effingham, IL 62401.
Each proposal shall contain the name of every person or firm interested in the same and shall be
accompanied by a bid bond, bank cashier's check, bank draft or certified check for not less than five (5)
percent of the amount of the bid. A surety bond for the full amount of the award is required. Failure on the
part of the contractor to deliver the materials within the time specified or to do the work as specified herein
will be considered just cause to forfeit the surety as provided in Article 108.10 of the State of Illinois Standard
Specifications for Road and Bridge Construction, adopted January 1, 2022.
The City of Effingham reserves the right to reject any or all bids, waive or not waive any informality in the
bids, and to accept any bid which it deems most favorable to the City.
Proposals must be submitted to the City Clerk's Office, City of Effingham on a form furnished by the
Municipality, which is included in the contract documents and shall be enclosed in a separate and sealed
envelope endorsed "EFFINGHAM CITY HALL PARKING LOT".
It is agreed that this bid may not be withdrawn for a period of 45 days from opening thereof or it will be
subject to forfeit the 5% Bid Bond provided with the bid.
It is anticipated that a Notice of Award of a contract will be issued within 30-to-45 days of the date bids are
received and that a Notice to Proceed will be issued within 10 days of the date of the Notice of Award if
contractor provides proper insurance and bonding in a timely manner.
Contractor shall not pay less than the prevailing wage to all laborers, workmen, and mechanics performing
work under this contract, and shall comply with the requirements of the Illinois Wages of Employees on
Public Works Act (820ILCS 130/1-12).
Work on this project is subject to the Illinois Substance Abuse Prevention on Public Works Project Act as
enacted by P.A. 95-0635.
BY ORDER OF THE CITY COUNCIL
CITY OF EFFINGHAM, ILLINOIS
Dennis Presley, MPA, Deputy City Administrator
Date: ____________________________
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SPECIAL PROVISIONS
The following Special Provisions supplement the "Standard Specifications for Road and Bridge
Construction of the State of Illinois", adopted January 1, 2022, and the Supplemental Specifications and
Recurring Special Provisions, adopted January 1, 2026, along with the "Standard Specifications for Water
and Sewer Main Construction in Illinois", 8th edition, adopted in 2020, and the Illinois Department of
Transportation Central Bureau of Materials Manual of Test Procedures for Materials, December 1, 2022
Edition, which govern the "EFFINGHAM CITY HALL PARKING LOT", City of Effingham, Illinois, and in
case of conflict with any part or parts of said Specifications, the said Special Provisions shall take
precedence and shall govern.
LOCATION OF PROJECT
The proposed work for this project is to be located along the northeast corner of the intersection of Second
Street and Section Street in Effingham, IL.
DESCRIPTION OF WORK
The work included in this section consists of the removal of the existing soil and aggregate to the depths
shown in the plans and replacing with concrete pavement shown herein and any cleanup work needed
from contractor's operations in accordance with the standard specifications and these special provisions.
LIQUIDATED DAMAGES
It is understood and agreed that time is of the essence in the performance of the Contract and that failure
on the part of the Contractor to complete the contract work in the time herein set forth will result in certain
loss and damages to the Owner. Failure on the contractor's part to complete such work shall be considered
just cause for forfeit of his/her surety bond.
If any street closures become necessary, the Contractor must first coordinate with the City of Effingham, as
applicable, and complete all closures in a timely manner. Any roadway or driveway pavement removed
during construction shall be replaced with permanent or temporary pavement prior to reopening the area
to traffic. If the Contractor fails or neglects to meet these requirements, the Contractor shall pay to the
Owner any sums due under the Contract, at the rates specified in the Standard Specifications for Road and
Bridge Construction.
In case the Contractor of the work shall fail or neglect to have substantial completion of the project on or
before March 30th, 2027 then said Contractor shall and will pay to the Owner such sums as may be due to
him under the terms of the Contract at the rate specified in the Standard Specifications for Road and Bridge
Construction.
COMMENCEMENT OF WORK / PERMITS AND EASEMENTS
Construction shall not begin until all required permits, including the Illinois Environmental Protection
Agency (IEPA) construction have been obtained. Issuance of the Notice to Proceed shall be contingent
upon completion of these requirements. The Contractor shall not be entitled to additional compensation
for delays related to permit acquisition or easement procurement and shall coordinate all construction
activities in accordance with the timing established by the City.
JOINT UTILITY LOCATING INFORMATION FOR EXCAVATORS (J.U.L.I.E.)
This work shall be done in accordance with Article 107.39 of the Standard Specifications except as herein
modified.
If any of the location marks placed by a utility company in conformance with this procedure are destroyed
by Contractor operations, the Contractor shall immediately notify the utility owner and bear the costs of
remarking the facilities at his own cost and expense. Compliance with this special provision shall be
considered incidental to the contract and no additional compensation will be allowed for any costs incurred.
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CONTRACTOR RESPONSIBLE FOR LOCATING UTILITIES
Before beginning work, it shall be the Contractor's sole responsibility to coordinate with the utility owners
and to determine the actual location of all such facilities. The Contractor shall also obtain from the respective
utility owners detailed information relative to the location of their facilities and the working schedules of the
utility owners for removing or adjusting them.
If utilities are encountered that differ from those shown on the plans or interfere with the proposed
construction, the Contractor shall immediately notify the Engineer and no work shall proceed in the affected
area until direction is provided. The Contractor shall perform all work necessary to avoid damage to existing
utilities, including had excavation as required. All utility coordination, delays, adjustments to construction
operations, and protection of existing facilities shall be considered incidental to the contract, and no
additional compensation will be allowed.
COOPERATION BETWEEN CONTRACTORS
There is a possibility that other Contractor operations may be ongoing within the proposed project limits at
the same time as the work included in this contract is being performed. The Contractor for this Section
shall cooperate with any other Contractors performing work adjacent to this project in accordance with
Article 105.08 of the Standard Specifications. Any inconveniences or delays caused the Contractor in
complying with this requirement shall be considered incidental to the contract and no additional
compensation will be allowed.
LOCATION OF UTILITIES NOT SHOWN ON PLANS
The Contractor is advised that various underground and surface utilities and structures may or may not
be correctly shown on the plans. Such facilities are shown on the plans for the information of the
Contractor, but information so given is not to be construed as a representation that such facilities will be
found or encountered exactly as shown.
Additional underground utilities, including but not limited to electric, lighting conduit, communications, fiber
optic facilities, and other private or public utilities may exist within the project limits but are not shown on
the plans. Other utilities and structures may also be encountered which are not shown on the plans.
The Owner and its Engineer assume no responsibility whatever in respect to the sufficiency or accuracy
of the information shown in the plans relative to the presence or location of such facilities.
MAINTAIN UTILITIES IN OPERATING CONDITION
The Contractor shall maintain in operating condition all utilities encountered in the work. The Contractor
shall be entirely responsible for all damages to water pipes; electrical conduits; existing drains or sewers;
gas pipes; and poles carrying electrical current, telephone or television lines during the prosecution of the
work and shall be liable for damages to public or private property resulting there from, which amount may
be deducted from any monies due the Contractor for work done. Any damage to existing utilities as a result
of the Contractor's construction operations shall be repaired to the satisfaction of the utility owner at the
Contractor's expense, whether or not said utilities are shown in the plans.
Name and Address of Utility Owners
UTILITY OWNER ADDRESS
Electric & Gas Ameren Illinois 701 S 9th Street
Mattoon, IL 61938
Cable TV Mediacom 107 S Henrietta
Effingham, IL 62401
Internet Wabash Communications 14415 US Hwy 45
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Louisville, IL 62858
Water & Sewer City of Effingham 201 E. Jefferson
Effingham, IL 62401
Telephone Illinois Consolidated 2116 S 17th St.
Communications Mattoon, IL 61938
The location of existing utilities shall be identified by the contractor through the JULIE. Where possible
conflicts exist, the Contractor shall conduct his activities in a manner to protect utilities.
In addition to the requirements of Article 105.07 of the Standard Specifications, the Contractor shall
coordinate his operations with the proposed utility adjustments to minimize delays in construction of the
project.
PAVEMENT REMOVAL
Pavement removal shall be performed in accordance with Section 440 of the Standard Specifications for
Roads and Bridge Construction. Before removal of the existing pavement, a full depth saw cut shall be
made against any existing sidewalk or pavement that does not get replaced or any other structure that
may be in direct contact with the pavement. Any sidewalk or pavement removed outside the locations
marked by the Cities Representative will be replaced at the Contractors expense. All removals in question
must be brought to the City Representative's attention before such removal is made. Pavement removal
shall include the removal of all pavement, foundations, and any other material to reach the proposed
grades and elevations as depicted in the plans. All aggregate and earth removal shall be incidental and
be included in the contract unit price for PAVEMENT REMOVAL. It shall be the contractor's responsibility
to remove and dispose of the existing pavement and all other material in accordance with all current City,
State and Federal policies. This item of work shall be paid for at the contract unit price per SQUARE
YARD for PAVEMENT REMOVAL, and no additional compensation will be allowed.
CONCRETE SIDEWALK REMOVAL
Before removal of sidewalk, a full depth saw cut shall be made against any existing sidewalk that does
not get replaced or any other structure that may be in direct contact with the sidewalk. Any sidewalk
removed outside the locations marked by the Cities Representative will be replaced at the Contractors
expense. All removals in question must be brought to the City Representative's attention before such
removal is made. Any sub grade imperfections shall be filled and compacted with sand at the contractor's
expense to provide a uniform slope in accordance with the ADA Standards. Any rock needed for slopes or
driveways affected by the sidewalk improvements in any way must be CA-6 and supplied by the
contractor at no additional charge. Any roots in conflict with the subgrade shall be removed before placing
concrete. Any bushes, trees or stumps shall be removed to construct the proposed sidewalk according to
the plan location. All excavations required to place 5' - wide sidewalks shall be included in the contract
price for sidewalk removal. All existing sidewalks that are removed shall be hauled to the City of
Effingham Maintenance Yard at the contractor's expense and shall remain the property of the City of
Effingham. This item of work shall be paid for at the contract unit price per SQUARE FOOT for
CONCRETE SIDEWALK REMOVAL, and no additional compensation will be allowed.
CONCRETE SIDEWALK REPLACEMENT, 6"
P.C.C. sidewalk as shown in the plans shall be constructed in accordance with Section 424 of the
Standard Specifications for Roads and Bridge Construction. The new sidewalk shall be replaced to the
same dimensions (Sq. Ft.) that are being removed if not otherwise specified in the plans. All new
sidewalks placed wider than the original width shall be constructed to the existing back of sidewalk
location and be widened toward the roadway. The new sidewalk shall be 6" in depth. The sidewalk finish
shall be a medium broom, placed adjacent to the direction of travel. Control joints shall be sawed in new
sidewalk matching the type in existing sidewalk on either side. All sidewalks constructed shall meet ADA
requirements. Any sidewalk found not in compliance with ADA requirements will be removed and replaced
at the contractor's expense. All work involved with the new sidewalk shall be included in the unit price. No
additional compensation will be allowed for excess removal and/or fill of material to construct any
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sidewalk. All concrete poured in cold weather condition shall be performed to the Standard Specifications
for Road and Bridge Construction under Article 1020.13 and no additional compensation will be allowed.
This item of work shall be paid for at the contract unit price per SQUARE FOOT for CONCRETE
SIDEWALK REPLACEMENT, 6".
CONCRETE CURB AND GUTTER, B-6.24
The Contractor shall construct the concrete Curb and Gutter as shown in the plans. The gutter shall be in
accordance to the applicable portions of Article 606 of the Standard Specifications for Road and Bridge
Construction. The reinforcement and joints shall be in accordance to the IDOT Standard 606001-06. The
Contractor shall construct the Gutter to the same width as what was removed. The depth shall be
minimum 8 inches throughout the gutter and the flow line depth shall be variable to allow positive
drainage, so ponding does not occur. The face and back of the curb shall match the existing pavement
and/or the existing driveways. The void between the existing pavement and the new gutter shall be back
filled and compacted with 4" of CA-6 for base course and 4" of cold mix asphalt for surface course. This
material shall not be paid for separately, but rather included with the contract unit price for
COMBINATION CONCRETE CURB AND GUTTER, B.6-24. Contraction joints shall be placed at 25 foot
centers with two 1"X18" dowel bars at each joint. This work shall be included in the contract unit price per
FOOT for CONCRETE CURB AND GUTTER, B.6.-24, and no additional compensation will be allowed.
CONCRETE DRIVEWAY PAVEMENT REMOVAL
Driveway pavement removal shall be performed according to the Standard Specifications for Road and
Bridge Construction and at the designated locations specified in the plans. Before removal of driveway
pavement, a full depth saw cut shall be made against any existing sidewalk, curb or pavement that does
not get replaced or any other structure that may be in direct contact with the concrete. All existing
concrete that is removed shall be hauled to the City of Effingham Maintenance Yard at the contractor's
expense and shall remain the property of the City of Effingham. This item of work shall be paid for at the
contract unit price per SQ YD for CONCRETE DRIVEWAY PAVEMENT REMOVAL, and no additional
compensation will be allowed.
MONITORING CONCRETE
It will be the contractor's responsibility to provide a smooth and finished concrete product. It is the
contractor's responsibility to monitor and protect freshly poured concrete from any form of damage. Any
graffiti, writing or weather-related events that cause damage to the concrete while it is still wet or curing
will be removed and replaced at the contractor's expense and no additional compensation will be allowed.
This work in incidental to concrete pay items and no additional compensation will be allowed.
AGGREGATE BASE COURSE, TYPE A
Aggregate Base Course, Type A will be placed in accordance with Section 351 of the Standard
Specifications for Roads and Bridge Construction. Sub-Base shall be proof rolled with a loaded tandem
truck and inspected by the City Representative before any aggregate is to be placed. This pay item will
cover material to be used in locations where Removal of Existing Unsuitable Sub-base is used and for the
4" of Aggregate Base Course under all Portland Cement Concrete Pavement 8" (Jointed). Placement and
compaction of Aggregate Base Course, Type A shall be paid for at the contract unit price per TON for
AGGREGATE BASE COURSE, TYPE A.
REMOVAL OF EXISTING UNSUITABLE SUB-BASE
After the pavement is removed, if the existing sub-base is unsuitable as determined by the Engineer, the
unsuitable material shall be removed to a depth determined by the Engineer to allow for the Aggregate
Base Course, Type A. The excavation and removal of this existing sub-base material along with the
placement of aggregate base course, type A, shall be paid for at the contract unit price per TON for
REMOVAL OF EXISTING UNSUITABLE SUB-BASE.
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EXISTING NORTH LOT MISCELLANEOUS WORK
This work shall consist of joint cleaning and sealing, pavement marking removal and repainting, and
moving parking blocks in the existing parking lot north of the lot constructed in this contract. This is the lot
east of 2nd Street between Jefferson Avenue and the alley being reconstructed with the project.
All joints shall be cleaned of debris and sealed. The cleaning shall include running a saw blade through
the existing joints and blowing them out with compressed air. The joints shall then be sealed with a self-
leveling (SL) gray colored material matching the color of the concrete and meeting the requirements of
Article 1050.03 of the IDOT Spec Book.
The intent of the City is to widen the parking stalls from the existing 9 feet to about 10 feet.
- The existing markings are to be removed by water blasting or other means that does not damage
the concrete.
- The Engineer will work with the contractor to lay out the new parking stalls. They will be nominally
10' wide.
- The paint lines shall be 4" wide and white except that the paint for the handicap parking shall be
yellow. The hatching and symbols shall be per the details in the plans.
- The paint shall meet the requirements of IDOT "Paint Pavement Markings" except that it does not
have to be certified material. 2 coats shall be applied for each line.
- The parking blocks (aka wheel stops) shall be relocated to line up with the new parking stalls. This
includes pinning them to the pavement.
This work shall be paid for at the contract unit price per LUMP SUM for EXISTING NORTH LOT
MISCELLANEOUS WORK.
NEW SOUTH LOT MISCELLANEOUS WORK
This work shall consist of joint sealing, pavement marking, installation of parking blocks, and installation
of signs as shown on the plans. The new parking lot constructed in this contract requires miscellaneous
work as shown in the plans and detailed below.
All joints shall be cleaned of debris and sealed. The cleaning shall include blowing them out with
compressed air. The joints shall then be sealed with a self-leveling (SL) gray colored material matching
the color of the concrete and meeting the requirements of Article 1050.03 of the IDOT Spec Book.
Sheet C-04 in the plans shows locations of the paint, parking blocks, and signs which are included in this
pay item. This sheet also references applicable details. In addition to those details:
- The paint lines shall be 4" wide and white except that the paint for the handicap parking shall be
yellow. The hatching and symbols shall be per the details in the plans.
- The paint shall meet the requirements of IDOT "Paint Pavement Markings" except that it does not
have to be certified material. 2 coats shall be applied for each line.
- The parking blocks (aka wheel stops) shall be relocated to line up with the new parking stalls. This
includes pinning them to the pavement.
- Accessible parking signs shall be as shown in Detail H on Sheet C-06.
This work shall be paid for at the contract unit price per LUMP SUM for NEW SOUTH LOT
MISCELLANEOUS WORK.
PARKING BLOCKS
The Contractor shall install parking blocks constructed of concrete. The parking blocks should be installed
securely with rebar to act as a safeguard from abutting property or pedestrians. All work associated with
acquiring, relocating, furnishing, and installing shall be incidental to both EXISTING NORTH LOT and
NEW SOUTH LOT MISCELLANEOUS WORK and no additional compensation will be allowed.
CLEANUP
The contractor shall place suitable top soil, till, and grade, all areas disturbed during replacement of
sidewalk, driveway pavement and gutter areas. All disturbed areas shall be seeded according to section
250 and mulched according to section 251 of the Standard Specifications For Roads and Bridge
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Construction. Seeding shall consist of class 1 and mulching shall be method 1 as specified by the
standards. The rate of application shall be 100 lbs. / acre and shall be applied within 14 days of the
construction disturbance. The area shall be lever, tilled and graded with approval of the City
Representative before seeding is started. The application rate for fertilizer shall be as specified by the
Standard Specifications for Roads and Bridge Construction, or 270 lbs. / acre. All existing landscaping
blocks or borders that are removed shall be replaced to their original location after the affected sidewalk
repairs are complete. Any landscaping damaged by the contractor during removal shall be replaced at the
contractor's expense. This work shall be completed to the approval of the city's representative. Any
additions or deletions of work that require cleanup shall be adjusted proportionately as a percentage of
the entire contract. This Item of work shall be paid for as incidental to the contract and no additional
compensation will be allowed.
MATERIAL TESTING
The Contractor each day they pour concrete shall make a minimum of 3 test cylinders or beams
representing the material they are placing. No additives shall be added to the mix after test is made. Test
cylinders or beams must be tested by a certified lab 7-14-28 days after the pour was conducted at the
contractor's expense. Test results shall be forwarded to the city representative. If the cylinders or beams
are not tested on the 14 day break, the City will deduct a pro-rated amount for that cylinder under the
material testing pay item. The mix provided under this contract shall be in accordance with the standard
specifications referenced above. This work is incidental to concrete pay items and no additional
compensation will be allowed.
SALVAGE MATERIAL
Existing materials on the project that are to be removed, which are of salvageable value, shall remain the
property of the City of Effingham. All parking blocks and signs will be removed and stored offsite. After
concrete has cured, the existing parking blocks will be placed back in their original location being secured
with tie bars. Any parking blocks damaged during the project shall be replaced at the contractor's
expense. The cost of removing these items shall be included in the project and no additional
compensation will be allowed. All existing material not of salvageable value shall be disposed of offsite by
the Contractor at the Contractor's expense.
The City of Effingham shall have the sole authority to make the determination as to which existing
materials are salvageable. Such determination shall be binding on all parties involved.
CHANGE ORDER
No work requiring a change order may be accomplished without meeting one or more of the following
requirements:
1. Be of an emergency nature, involve, damage to property, or affecting the safety of workmen.
2. A written estimate agreed upon by both Engineer and Contractor.
3. Written approval of the Engineer.
4. A complete and executed change order before any work commences.
All bid prices are final and no additional compensation will be allowed unless addressed to the Director of
Public Works before the work commences.
PREVAILING WAGE
Prevailing rate of wages ascertained by the Illinois Department of Labor (IDOL) or as determined by the
court on review shall be paid to all laborers, workers, and mechanics performing work under this contract
pursuant to Public Act 100-1177. The prevailing rate of wages are revised by IDOL and are available on the
Department's official website. Any revised rate shall apply to this contract, and the contractor shall be
responsible to pay the revised rate. The contractor shall be responsible for determining the appropriate
rates for this project and for anticipating the prevailing wage rate that will apply at the time the work is
performed. The contractor shall be responsible for submitting all certified payrolls for the awarded project
and for any subcontractor work to the IDOL website pursuant to Public Act 100-1177. Paper or electronic
copies shall be provided to the City upon request only for up to 3 years after the project is complete.
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REFERENCES
The undersigned submits herewith these references for work completed by them within the last 5 years
which is similar in scope to this project. If the contractor has completed 3 or more projects for the City of
Effingham in the last 3 years that experience will be considered, and references do NOT need to be
provided.
The City has permission to contact the provided entities. The City has sole authority to decide if past
contract performance from any reference, or from the City itself, warrants rejection of any bid.
Furthermore, the City may reject the bids which do not include reference.
Company Address Contact Phone Email Project Description Date of Work
Name Person
1
2
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SUBSTANCE ABUSE AND PREVENTION PROGRAM
In addition to all other labor requirements set forth in this proposal and in the Standard Specifications for
Road and Bridge Construction, adopted by the Department, during the performance of this contract, the
Contractor for itself, its assignees, and successors in interest (hereinafter referred to as the "Contractor")
agrees as follows:
Before the Contractor and any Subcontractor commences work, the Contractor and any Subcontractor shall
have in place a written Substance Abuse Prevention Program for the prevention of substance abuse among
its employees which meets or exceeds the requirements in P.A. 95-0635 or shall have a collective
bargaining agreement in effect dealing with the subject matter of P.A. 95-0635. The Contractor and any
Subcontractor shall file with a public body: a copy of the substance abuse prevention program along with a
cover letter certifying that their program meets the requirements of the Act, or a letter certifying that the
Contractor or a Subcontractor has a collective bargaining agreement in effect dealing with the subject
matter of this Act.
INSURANCE
Contractor is required to furnish the City with Certificates of Insurance in the following amounts and the City
of Effingham will be listed as an Additional Insured on a primary non-contributory basis. The Certificate of
Insurance shall be accompanied by an "Additional Insured - Designated Person or Organization" form.
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