CAMERON COUNTY COURTHOUSE (DANCY BUILDING) ARCHITECTURAL CONDITION ASSESSMENT

Location:	Texas
Posted:	Nov 17, 2025
Due:	Nov 21, 2025
Agency:	Cameron County
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction
Solicitation No:	RFQ #260102
Publication URL:	To access bid details, please log in.

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CAMERON COUNTY

PURCHASING DEPARTMENT

REQUEST FOR QUALIFICATIONS

RFQ NUMBER # 260102

RFQ TITLE: CAMERON COUNTY COURTHOUSE (DANCY BUILDING) ARCHITECTURAL

CONDITION ASSESSMENT

DATE DUE: NOVEMBER 21ST, 2025

DUE NO LATER THAN 3:00 P.M.

RFQ’s will be opened at the Cameron County Courthouse, 1100 East Monroe Street, Brownsville, Texas in the Purchasing

Department –Basement Floor – Room # B17 at 3:01 p.m. (per Purchasing Dept. time clock) on deadline due date. All participants are

welcome to attend RFQ acknowledgment opening. RFQs received later than the date and time above will not be considered.

Please return RFQ ORIGINAL (marked “ORIGINAL”) AND ONE (1) COPY (marked “COPY”) sets and an electronic

(PDF format file only) of your qualification statement for review by evaluation committee in a sealed envelope. Be sure that

return envelope shows the RFP Number, Description and is marked “SEALED RFQ”.

RETURN RFQ TO:

by U.S. mail or delivered to the office of Purchasing Dept., County Courthouse (Dancy Bldg.)

1100 E. Monroe St, Basement Floor, Room #B17, Brownsville, Texas 78520.

Questions/clarifications must be submitted by: Wednesday, November 12th, 2025, before 3:00 p.m. C.S.T.

(e-mail to purchasing@co.cameron.tx.us or fax to 956-550-7219, attention to Roberto C. Luna, Purchasing Agent)

Addendum to answer all questions/clarifications will be released on Friday, November 14th, 2025.

For additional information, clarifications and/or questions or to request addendum please contact: Dalia Loera or Roberto Luna at

(956) 544-0871, E-mail: purchasing@co.cameron.tx.us

YOU MUST SIGN BELOW IN INK; FAILURE TO SIGN WILL DISQUALIFY THE OFFER.

All prices must be typewritten or written in ink.

Company Name: ___________________________________________________________________________________

Company Address:

____________________________________________________________________________

City, State, Zip Code: ____________________________________________________________________________

Historically Underutilized Business (State of Texas) Certification VID Number: _________________________________

Telephone No.____________________________ Fax No. _____________________ e-mail_________________________

SIGNATURE:______________________________________ Print Name:_____________________

How did you find out about this RFQ? _______________________________________ _ (ex: Newspaper, Web, Mail)

Is Proposer’s principal place of Business within Cameron County? □ Yes □ No

If yes what City: ____________________________

(Your signature attests to your offer to provide the goods and/or services in this RFQ according to the published provision of this

RFQ. When an award letter is issued, this RFQ becomes the contract. If RFQ required specific Contract is to be utilized in

addition to this RFQ, this signed RFQ will become part of that contract. When an additional Contract is required RFQ award does

not constitute a contract award and RFQ / Contract is not valid until contract is awarded by Commissioners Court (when

applicable) signed by County Judge) and Purchase Order is issued.

Responders must sign each page to ensure you have read each page’s information, terms, conditions and/or required forms.

Failure to sign or initial each page will disqualify the RFQ offer

Page 1 of 44

RFQ # 260102 CAMERON COUNTY COURTHOUSE (DANCY BUILDING) ARCHITECTURAL CONDITION ASSESSMENT

Responder’s Initials: ________

ACKNOWLEDGMENT OF RECEIPT

CAMERON COUNTY COURTHOUSE (DANCY BUILDING)

ARCHITECTURAL CONDITION ASSESSMENT

RFQ # 260102

Please submit this page upon receipt

For any clarifications, please contact Mr. Roberto C. Luna, Purchasing Agent and/or Dalia Loera, Assistant Purchasing Agent at

the Cameron County Purchasing Department office at: (956) 544-0871 or e-mail at: purchasing@co.cameron.tx.us

Please fax or e-mail this page upon receipt of RFQ package no later than Friday, November 14, 2025 before 3:00 p.m. CST. All

questions regarding this RFQ should also be submitted no later than the stated date and time on RFQ cover page.

Fax: (956) 550-7219 or E-mail: purchasing@co.cameron.tx.us

If you are unable to respond on this RFQ solicitation, kindly indicate your reason for “Not Responding/No-Participation” below

and fax or e-mail back to Cameron County Purchasing Department. This will insure you remain active on our vendor list.

Date: _______________

(___) Yes, I will be able to submit a Statement of Qualifications submittal.

(___) No, I will not be able to submit a Bid submittal for the following reason: (Please check one or more reasons below)

Could not meet specifications.

Items or materials requested not manufactured by us or not available to our company.

Insurance requirements are too restricting.

Bond requirements are too restricting.

The scope of services is not clearly understood or applicable (too vague, too rigid, etc.)

The project is/was not suited to our organization.

Quantities are too small.

Insufficient time allowed for preparation of bid/proposal.

Other (please specify).

_________________________________________________________________________________________________________

________________________________________________________________________.

Company Name: _______________________________________________________

Company Representative Name: __________________________________________

Company Address: _____________________________________________________

Phone #: ______________________

Fax #” ___________________________

E-mail Address: ________________________________________________________

Page 2 of 44

RFQ # 260102 CAMERON COUNTY COURTHOUSE (DANCY BUILDING) ARCHITECTURAL CONDITION ASSESSMENT

Responder’s Initials: ________

CHECK LIST

Respondents are asked to review the package to be sure that all applicable parts are included. If any portion of the

package is missing, notify the Purchasing Department immediately. It is the Respondent’s responsibility to be familiar

with all the Requirements and Specifications. Be sure you understand the following before you return your RFQ

packet.

_X__

Cover Sheet

Your company name, address and your signature (IN INK) should appear on this page.

Instructions to Proposers

You should be familiar with all of the Instructions to Responders.

Special Requirements

This section provides information you must know in order to make an offer properly.

Specifications / Scope of Work

This section contains the detailed description of the product/service sought by the County.

Attachments

_X__ Addendum Acknowledgment Form – Attachment No. 1 (Page 16)

Be sure to complete this form and return with packet.

_X__ Attachments A, B, C, D, E, F, G, H , I & J

Be sure to complete these forms and return them with packet.

_X___ Exhibit 1 – Purchasing Manual, Section XII Procurement Subject to Federal Funding

_X___ Minimum Insurance (Professional) Requirements

Included when applicable.

_X__ Financial Statement

When this information is required, you must use this form.

Other - Final reminders to double check before submitting RFQ

____ Is your RFQ sealed with RFQ #, title, Responder’s Name, & return address, on outside?

____ Did you complete, sign and submit page 1?

____ Did you provide the number of copies as required on the cover page?

____ Did you visit our website for any addendums? https://www.cameroncounty.us/purchasing-bids-rfpq-addms-tabs/

If not interested in responding please let us know why e-mail to: Purchasing@co.cameron.tx.us

Thank you,

Purchasing Department

Cameron County

Page 3 of 44

RFQ # 260102 CAMERON COUNTY COURTHOUSE (DANCY BUILDING) ARCHITECTURAL CONDITION ASSESSMENT

Responder’s Initials: ________

INSTRUCTIONS FOR SUBMITTING RFQ’S

CAMERON COUNTY COURTHOUSE (DANCY BUILDING)

ARCHITECTURAL CONDITION ASSESSMENT

RFQ # 260102

These General Instructions apply to all offers made to Cameron County, Texas (herein after referred to as “County”) by all prospective vendors

(herein after referred to as “Proposers”) on behalf of Solicitations including, but not limited to, Invitations to RFQ and Requests for Quotes.

Carefully read all instructions, requirements and specifications. Fill out all forms properly and completely. Submit your RFQ with

all appropriate supplements and/or samples. Prior to returning your sealed RFQ response / submittal, all Addendums - if issued -

should be reviewed and downloaded by entering the County Purchasing web at:

https://www.cameroncounty.us/purchasing-bids-rfpq-addms-tabs/

Addendums Column (updated Addendums). These Addendums must be signed and returned with your RFQ in order to avoid

disqualification. All Tabulations can also be viewed and downloaded at this site. Annual award information can be accessed at:

https://www.cameroncounty.us/purchasing-bids-rfpq-addms-tabs/

Review this document in its entirety. Be sure your RFQ is complete, and double check your RFQ for accuracy.

Cameron County is an Equal Employment Opportunity Employer.

Review this document in its entirety. Be sure your RFQ is complete, and double check your RFQ for accuracy. GOVERNING

FORMS: In the event of any conflict between the terms and provisions of these requirements and the specifications, the

specifications shall govern. In the event of any conflict of interpretation of any part of this overall document, Cameron County’s

interpretation shall govern. Where substitutions are used, they must be of equivalent value or service, and specified by the

Proposer as such, in the columns to the right on the "Minimum Specifications' Forms". The County’s specifications may be

exceeded and should be noted by the Vendor as such. Any RFQ NOT MEETING the Minimum Requirements specified will be

rejected.

GOVERNING FORMS: In the event of any conflict between the terms and provisions of these requirements and the specifications, the

specifications shall govern. In the event of any conflict of interpretation of any part of this overall document, Cameron County’s interpretation

shall govern.

GOVERNING LAW: This invitation to RFQ is governed by the competitive RFQ requirements of the County Purchasing Act, Texas Local

Government Code, δ262.021 et seq., as amended. Offerors shall comply with all applicable federal, state and local laws and regulations. Offeror

is further advised that these requirements shall be fully governed by the laws of the State of Texas and that Cameron County may request and rely

on advice, decisions and opinions of the Attorney General of Texas and the County Attorney concerning any portion of these requirements.

Questions requiring only clarification of instructions or specifications will be handled verbally. If any questions result in a change or addition to

this RFQ, the Change(s) and addition(s) will be forwarded to all vendors involved as quickly as possible in the form of an addendum. Verbal

changes to Bids/RFP’s/RFQ’s must be backed-up by written addendum or written Q/A clarifications which would be posted on County

Purchasing Web site. Without written Addendum or written Q / A clarification, verbal changes to RFQ will not apply.

Sign the Vendor’s Affidavit Notice, complete answers to Attachments A, B, C, D, E, F, G, H, I, & J and return all with your RFQ.

The County of Cameron, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to

2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this

advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and

will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

MINORITY/WOMAN OWNED BUSINESS ENTERPRISE (M/WBE), DISADVANTAGED BUSINESS ENTERPRISE (DBE), AND

HISTORICALLY UNDERUTILIZED BUSINESS (HUB):

Cameron County encourages and strives towards an ever-increasing expansion in opportunities for M/WBE’s & HUB’s in assisting the County

for its Purchasing needs. Cameron County’s policy is to increasingly involve qualified M/WBE & HUBs to the greatest extent feasible in the

County's procurement process.

Objectives of County HUB Program

 Ongoing increase in procurement opportunities for M/WBE’s & HUB’s

 Assisting M/WBE’s & HUB’s with registration to Bidders List and Bid opportunities that may be of interest

 Directing M/WBE’s & HUB’s to various beneficial web links giving them additional opportunities

Certification Process: Federal, state, and local regulations determine the type of certification(s) available. Attached below are links to various

Certification agencies which are available to assist you in obtaining your M/WBE’s & HUB’s Certification.

HUB Certification Sources:

 State of Texas HUB Certification Process

Page 4 of 44

RFQ # 260102 CAMERON COUNTY COURTHOUSE (DANCY BUILDING) ARCHITECTURAL CONDITION ASSESSMENT

Responder’s Initials: ________

Historically Underutilized Business (HUB) Program (texas.gov) Texas Statewide HUB System | Texas Comptroller of Public Accounts

(gob2g.com)

 Register with State as a HUB Vendor

 HUB Certification Agreements

 HUB Minority & Women Organizations

M/WBE’s & HUB’s Questions Cameron County contact:

Purchasing Department

P: 956-544-0871 | Email: purchasing@co.cameron.tx.us

The County, its contractors, their suppliers and subcontractors, and vendors of goods, equipment services, and professional services shall not

discriminate on the basis of race, color, religion, national origin, handicap, or sex in the award and/or performance of contracts. All vendors,

suppliers, professionals, and contractors doing business or anticipating doing business with Cameron County shall support, encourage, and

implement affirmative steps toward our common goal of establishing equal opportunity for all citizens of Cameron County.

REQUIREMENT OF ALL BIDDERS/PROPOSERS: Each firm responding to this solicitation shall be required to submit with their proposal

information regarding minority/women business and HUB business participation in this project.

CONFLICT OF INTEREST QUESTIONNAIRE:

For all persons and business entities doing business with Cameron County:

This questionnaire must be submitted with the response to this RFQ and filed in accordance with chapter 176 of the

Local Government Code by a persons and business entities doing business with Cameron County. By law this

questionnaire must be filed with the records administrator of the Cameron County Clerk’s office not later than the 7th

business day after the date the person becomes aware of facts that require the statement to be filed. See Section 176.006,

Local Government Code.

A person (or entity or both) commits an offense if the person violates Section 176.006, Local Govt. Code.

A vendor commits an offense if the vendor:

(1) is required to file a conflict of interest questionnaire under Section 176.006; and

either:

(A) knowingly fails to file the required questionnaire with the appropriate records administrator not later than 5 p.m. on

the seventh business day after the date on which the vendor becomes aware of the facts that require the filing of the

questionnaire; or

(B) knowingly fails to file the required questionnaire with the appropriate records administrator not later than 5 p.m. on

the seventh business day after the date on which the vendor becomes aware of an event that would make a statement in a

questionnaire previously filed by the vendor incomplete or inaccurate.

Under Section 176.013, Local Government Code An offense under this section is (1) a Class C misdemeanor if the contract

amount is less than $1 million or if there is no contract amount for the contract; (2) a Class B misdemeanor if the contract amount

is at least $1 million but less than $5 million; or (3) a Class A misdemeanor if the contract amount is at least $5 million.

Please review this entire document, if for any reason there is any information to disclose, relative to any questions in this Conflict

of Interest form, you must file with County Clerk’s Office subject to above instructions.

The form can be downloaded at the following web site:

https://www.cameroncounty.us/wp-content/uploads/Purchasing/docs/Conflict_of_Interest_Questionnaire_New_2015__.pdf

DISCLOSURE OF INTERESTS:

This questionnaire must be filed with the records administrator (County Clerk’s Office) of the local government and no later than

the 7th business day after the person becomes aware of facts that require this statement to be filed. Cameron County, Texas

requires all persons or firms seeking to do business with the County to provide the following information if the person becomes

aware of facts that require this statement to be filed. Every question must be answered. If the question is not applicable,

answer with “N/A.”

Please review this entire document, if for any reason there is any information to disclose, relative to any questions in this

disclosure of interest form, you must file with County Clerk’s Office subject to above instructions.

The form can be downloaded at the following web site:

Page 5 of 44

RFQ # 260102 CAMERON COUNTY COURTHOUSE (DANCY BUILDING) ARCHITECTURAL CONDITION ASSESSMENT

Responder’s Initials: ________

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid/RFP/RFQ #:	RFQ #260102
Name:	CAMERON COUNTY COURTHOUSE (DANCY BUILDING) ARCHITECTURAL CONDITION ASSESSMENT
Addemdum:	Addendum 1
Deadline Date:	November 21, 2025 November 25, 2025
Bid Results:	—

CAMERON COUNTY COURTHOUSE (DANCY BUILDING) ARCHITECTURAL CONDITION ASSESSMENT

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